RSA 382-A:9-519 · Numbering, Maintaining, and Indexing Records; Communicating Information Provided in Records

382-A:9-519 Numbering, Maintaining, and Indexing Records; Communicating Information Provided in Records. – (a)Filing office duties. For each record filed in a filing office, the filing office shall:

Copy link

(1)

assign a unique number to the filed record;

Copy link

(2)

create a record that bears the number assigned to the filed record and the date and time of filing;

Copy link

(3)

maintain the filed record for public inspection; and

Copy link

(4)

index the filed record in accordance with subsections (c), (d), and (e). (b)File number. Except as otherwise provided in subsection (i), a file number may include a digit that:

Copy link

(1)

is mathematically derived from or related to the other digits of the file number; and

Copy link

(2)

aids the filing office in determining whether a number communicated as the file number includes a single-digit or transpositional error. (c)Indexing: general. Except as otherwise provided in subsections (d) and (e), the filing office shall:

Copy link

(1)

index an initial financing statement according to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and

Copy link

(2)

index a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided. (d)Indexing: real-property-related financing statement. Except as otherwise provided in subsection (j), if a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, the filing office shall index it:

Copy link

(1)

under the names of the debtor and of each owner of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and

Copy link

(2)

to the extent that the law of this State provides for indexing of records of mortgages under the name of the mortgagee, under the name of the secured party as if the secured party were the mortgagee thereunder, or, if indexing is by description, as if the financing statement were a record of a mortgage of the real property described. (e)Indexing: real-property-related assignment. Except as otherwise provided in subsection (j), if a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, the filing office shall also index an assignment filed under Section 9-514(a) or an amendment filed under Section 9-514(b):

Copy link

(1)

under the name of the assignor as grantor; and

Copy link

(2)

to the extent that the law of this State provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee. (f)Retrieval and association capability. The filing office shall maintain a capability:

Copy link

(1)

to retrieve a record by the name of the debtor and:

Copy link

(A)

if the filing office is described in Section 9-501(a)(1), by the information specified in Section 9-502(b)(4); or

Copy link

(B)

if the filing office is described in Section 9-501(a)(2), by the file number assigned to the initial financing statement to which the record relates; and

Copy link

(2)

to associate and retrieve with one another an initial financing statement and each filed record relating to the initial financing statement. (g)Removal of debtor's name. The filing office may not remove a debtor's name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under Section 9-515 with respect to all secured parties of record. (h)Timeliness of filing office performance. Except as otherwise provided in subsection (i), the filing office shall perform the acts required by subsections (a) through (e) at the time and in the manner prescribed by filing-office rule, but not later than three business days after the filing office receives the record in question. (i)Inapplicability to real-property-related filing office. Subsections (b) and (h) do not apply to a filing office described in Section 9-501(a)(1). (j)Inapplicability to transmitting-utility-related filing office. Subsections (d) and (e) do not apply to a filing office described in Section 9-501(b). Source. 2001, 102:25, eff. July 1, 2001.

Copy link