RSA 5:30 · Duties of Director

5:30 Duties of Director. – The director shall, with due regard for the functions of the agencies concerned, and subject to the approval of the secretary of state:

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I.

Establish standards, procedures, and techniques for effective management of state records.

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II.

Make continuing surveys of paperwork operations and recommend improvements in current records management practices including the use of space, equipment, and supplies employed in creating, maintaining, storing, and servicing records.

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III.

Establish standards for the preparation of schedules providing for the retention of state records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, legal, or fiscal value to warrant their further keeping.

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IV.

Establish standards and formulate procedures for the transfer of records having permanent and historical value to the archives.

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V.

Require such reports from agencies as are required for the administration of the program.

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VI.

Provide guidance to municipal officials in the arrangement, description, conservation, preservation, and accessibility of municipal archives.

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VII.

Collect, arrange, transcribe, and cause to be printed such portions of the early state and provincial records as the director may deem expedient in such style, form, and printed quality as he may determine.

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VIII.

Provide for the deposit at the records center of photo reproductions of unrecorded documents pertaining to the affairs of public importance of any town or division of the state prior to 1975 which are accompanied by an affidavit recording the source of the document.

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IX.

Require town officials having custody of town or parish records, plans, documents, or public papers from prior to the year 1910, to deposit the same at the archives for the purpose of being copied and indexed as specified in RSA 41:64.

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X.

Maintain a descriptive inventory and photographic reproduction collection of all portraits and artifacts that belong to the state.

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XI.

Maintain, publish, and edit documents which encourage the study of the history of New Hampshire and its constitution through its documented and artifactual heritage.

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XII.

Establish and maintain a central microfilming laboratory and establish micrographic standards for public records.

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XIII.

Determine which records deposited at the records center shall be microfilmed.

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XIV.

Determine the original records to be destroyed upon review and approval of the microfilm of such records.

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XV.

Receive and collect gifts of records or objects of historical value and donations for the maintenance of these items on behalf of the state and the department of state, division of archives and records management. The director shall provide a report to the governor and council of all items and donations received under this authority annually in the month of August.

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XVI.

There is established in the office of the division of archives and records management a fund to be known as the historical records preservation account. The fund shall consist of such moneys as may be donated for the maintenance of historical records and/or objects. Revenue collected under this paragraph shall be restricted revenue to the division of archives and records management and shall be nonlapsing and continually appropriated to the division. Source. 1987, 353:1. 1989, 65:2. 2006, 275:3, eff. June 15, 2006. 2024, 25:1, eff. July 1, 2024. 2025, 212:1, eff. July 15, 2025.

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