Governor and Executive Council Agenda item PDF - 2026-03-04 - 194 GC Agenda 122023.pdf

Meeting Date

2026-03-04

Attachment Kind Label

Agenda item PDF

Attachment Relation

cross_meeting_reference

Parent Meeting Title

Governor and Executive Council meeting - 2026-03-04

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Charles M. Arlinghaus

Commissioner

State of New HampshireDEPARTMENT OF ADMINISTRATIVE SERVICES

25 Capitol Street - Room 100

Concord, New Hampshire 03301

(603) 271-3201 | OiBce@das.nh.gov

Catherine A Keane

Deputy Commissioner

Sheri L. Rockburn

Assistant Commissioner

December 20, 2023

His Excellency, Governor Christopher T. Sununu

and the Honorable Council

State House

Concord, New Hampshire 03301

REQUESTED ACTION

Authorize the Department of Administrative Services to enter into a contract with Alliance Group

Services, LLC (VC#464458), Essex Jet., VT, in an amount up to and not to exceed $411,928.75 for

HVAC preventative maintenance and repair with an option to extend for up to an additional two years

effective upon Governor and Executive Council approval through June 30, 2028.

Funding shall be provided through individual agency expenditures, none of which shall be

permitted unless there are sufficient appropriated funds to cover the expenditure.

EXPLANATION

The Department of Administrative Services, through the Bureau of Purchase and Property (BoPP),

issued request for bid (RFB) 2828-24 on September 29, 2023, with responses due on November 2, 2023.

This bid reached 89 vendors through the NIGP registry with an additional 50 directly sourced. This bid is

intended to result in a multi-award contract to ensure coverage across the entire State. There were two

compliant responses; the responses were from Thayer Limited Liability Company and Alliance Group

Services, LLC. Additional locations that were not awarded from this bid were bid under REB 2857-24

with a closing date of December 13, 2023, to facilitate statewide coverage for HVAC preventative

maintenance and repair.

The requested price limitation includes an allowance of $82,385.75 (25%) to add new locations,

new equipment, and address unplanned purehases or repairs under the contractor's balance of product line

during the life of the eontraet. The State received a cost savings of 7% or $32,059.50 when compared to

the expiring contract's (Contract #8002589) pricing despite material costs associated with HVAC repair

continuing to trend upwards of 20-25%.

Contract financials

Estimated annual spend $73,231.78

Estimated 4.5-year term spend $329,543.01

Add allowance for balance of product line (25%) $82,385.75

Requested price limitation $411,928.75

His Excellency, Governor Christopher T. Sununu

and the Honorable Council

The requested contract with Alliance Group Services, LLC includes a provision whereby price

decreases take effect as they become available to the general trade which will be closely monitored by the

BoPP. Upon approval, the BoPP will assess market conditions quarterly and rebid if necessary to

capitalize on significant cost reductions as the market trends normalize.

Based on the foregoing, I am respectfully recommending approval of the contract with Alliance

Group Services, LLC.

Respectfully submitted.

Charles M. Arlinghaus

Commissioner

TDD ACCESS; RELAY NH 1-800-735-2964

Division of Procurement Support Services

Bureau of Purchase Property

RFB Bid Summary

Gary S. Lunetta

Director

(603)271-2201

Bid Description HVAC Preventative Maintenance and Repair Agency Statewide

RFB# 2828-24 Requisition# N/A

Agent Name Jonah Rosa Bid Closing 11/2/2023@ 11:00 AM

ridicates Award: HH

Agency Division / Bureau / District Facility Name Address Town County Thayer LLC AUiance Group

Services. LLC

Expiring Contracts

Term Total Term Total Term Total

Section 1

DBEA Canterbury Rest Area 1-93 NB Mile Marker 51 Canterbury Merrimack bid canceled bid canceled $2,754.00

DBEA North Conwav Rest Area 3654 White Mtn Hwy North Conway Carroll bid canceled bid canceled $2,538.00

DBEA Salem Welcome Center 1-93 NB Mile Marker 1 State Line Salem Rockingham bid canceled bid canceled $5,769.00

DBEA Springfield Rest Area 1-89 NB Mile Marker 39 Springfield Sullivan bid canceled bid canceled $5,760.00

DBEA Sutton Rest Area • 1-89 SB Mile Marker 26 Sutton Merrimack bid canceled bid canceled $2,754.00

DES Multiple Buildings 70 and 72 Silk Farm Rd. Concord Merrimack bid canceled liHiS N/A

DHHS Glencliff Home 393 High Street Glencliff Grafton bid canceled bid canceled $9,684.00

DHHS Hampstead Hospital 218 East Road Hampstead Rockingham bid canceled bid canceled $34,197.30

DHHS Multiple Buildings 121 South Fruit St. Concord Merrimack bid canceled bid canceled $2,943.00

DHHS NH Hospital 129 Pleasant St Concord Merrimack bid canceled bid canceled $20,070.00

DHHS NH Hospital 36 Clinton St Concord Merrimack bid canceled bid canceled $81,342.00

DOT BUREAU OF TRAFFIC 18 Smokey Bear Blvd Concord Merrimack bid canceled bid canceled $10,602.00

DOT Bridge Maintenance Crew 713 Franklin 13 Range Road Franklin Merrimack bid canceled bid canceled $8,910.00

DOT Bridge Maintenance Crew 714 Bedford 8 East Point Driyer Bedford Hillsborough bid canceled bid canceled $2,673.00

DOT Bridge Maintenance Crew 715 Office 10 Ranger Way Portsmouth Rockingham bid canceled bid canceled $6,696.00

DOT Bridge Maintenance Hampton River Bridge NH 1A over the Hampton River Hampton Rockingham bid canceled bid canceled $3,564.00

DOT Bridge Maintenance Memorial Bridge US 1 Piscataqua River Portsmouth Rockingham bid canceled bid canceled $2,673.00

DOT District 1 ShedlOIL 1055 South Main Street Pittsburg Coos bid canceled bid canceled N/A

DOT District 1 ShedlOlU 2947 North Main St. Pittsburg Coos bid canceled bid canceled N/A

DOT District 1 Shedl02 8 Grant Rd Columbia Coos bid canceled bid canceled N/A

DOT District 1 ShedI02D 4 Gold Links Rd. Dixyille Coos bid canceled bid canceled N/A

DOT District 1 ShedI03 143 Dam Rd. Erroll. Coos bid canceled bid canceled N/A

DOT District 1 ShedI04 116 Brown Rd. Groyeton Coos bid canceled bid canceled N/A

DOT District 1 ShedlOS 180 Spruceville Rd. West Milan Coos bid canceled bid canceled N/A

DOT District 1 Shed106 32 State Garage Rd. Milan Coos bid canceled bid canceled N/A

DOT District 1 Shed107 24 Foster Drive Whitefield Coos bid canceled bid canceled N/A

DOT District 1 Shed107 647B Main St. Lancaster Coos bid canceled bid canceled N/A

DOT District 1 ShedlOS 160 Stag Hollow Jefferson Coos bid canceled bid canceled N/A

DOT District 1 Shedl09 1 Morin Drive Gorham Coos bid canceled bid canceled N/A

DOT District 1 Shedl09P 469 Rt16 Glen Grafton bid canceled bid canceled N/A

DOT District I Multiple Buildings 201 Dells Rd. Littleton Grafton bid canceled bid canceled N/A

DOT District 1 Shed112 3997 Rt302 E. Carroll Coos bid canceled bid canceled N/A

DOT District I Shedll3 88 Rt302 E. Bartlett Carroll bid canceled bid canceled N/A

DOT District 1 Shedll4 233 South Main St. Lisbon Grafton bid canceled bid canceled N/A

DOT District 1 ShedllS 65 Old Airport Rd. Lincoln Grafton bid canceled bid canceled N/A

DOT District 1 Shedl24 327 Butterhill Rd. Franconia Grafton bid canceled bid canceled N/A

DOT District 1 Shedl24F 1157 Profile Rd. Franconia Grafton bid canceled bid canceled N/A

DOT District 1 Shedl25M 50 State Garage Rd Monroe Grafton bid canceled bid canceled N/A

DOT District 2 DOT 201 Orfordshed 946 NH Route 10 Orford Grafton bid canceled bid canceled N/A

DOT District 2 DOT 202 Wentworth shed 465 East Side Drive Wentworth Grafton bid canceled bid canceled N/A

DOT District 2 DOT 203 Rumney shed 43 Old N. Groton Road Rumney Grafton bid canceled bid canceled N/A

DOT District 2 DOT 205 Canaan shed 490 NH Route 118 Canaan Grafton bid canceled bid canceled N/A

DOT District 2 DOT 206 Bristol shed 84 Ayers Island Road Bristol Grafton bid canceled bid canceled N/A

DOT District 2 DOT 207 Lebanon shed 138 Ema Road Lebanon Grafton bid canceled bid canceled N/A

DOT District 2 DOT 212 Cornish Shed 220 Town House Road Cornish Sullivan bid canceled bid canceled N/A

DOT District 2 DOT 213 Sunapee Shed Wash Bay 8 Post Office Road Sunapee Sullivan bid canceled bid canceled N/A

DOT District 2 Multiple Buildings 8 Eastman Hill Road Enfield Grafton bid canceled bid canceled N/A

DOT District 3 DISTRICT 3 OFFICE 2 SAWMILL ROAD GILFORD Belknap bid canceled bid canceled N/A

Page 1/4

Division of Procurement Support Services

Bureau of Purchase Property

RPB Bid Summary

Gary S. Lunetta

Director

(603)271-2201

DOT District 3 PATOL SHED 315 DOT 3 ROAD ALTON Belknap bid canceled bid canceled N/A

DOT District 3 Multiple Buildings NH 153 CONWAY Carroll bid canceled bid canceled N/A

DOT District 3 PATROL SHED 302 NH 16 TAMWORTH Carroll bid canceled bid canceled N/A

DOT District 3 PATROL SHED 305 NH 109 MOULTONBOROUGH Carroll bid canceled bid canceled N/A

DOT District 3 PATROL SHED 307 OLD ROUTE 28 OSSIPEE Carroll bid canceled bid canceled N/A

DOT District 3 PATROL SHED 308 42 NORTH ASHLAND ROAD ASHLAND Grafton bid canceled bid canceled N/A

DOT District 3 PATROL SHED 309 NH 106 MEREDITH Belknap bid canceled bid canceled N/A

DOT District 3 PATROLSHED 311 328 MIDDLE ROAD TUFTONBORO Carroll bid canceled bid canceled N/A

DOT District 3 PATROLSHED 312 1540 WAKEFIELD ROAD WAKEFIELD Carroll bid canceled bid canceled N/A

DOT District 3 PATROL SHED 313 427 DEPOT STREET BELMONT Belknap bid canceled bid canceled N/A

DOT District 3 PATROLSHED 314 10 BROWN HILL ROAD BELMONT Belknap bid canceled bid canceled N/A

DOT District 3 PATROL SHED 316 1013 ROUTE 106 LOUDON Merrimack bid canceled bid canceled N/A

DOT District 3 PATROL SHED 324 42 DOT DRIVE NEW HAMPTON Belknap bid canceled bid canceled N/A

DOT District 3 PATROL SHED 325 22 LAUNDROMAT ROAD THORNTON Grafton bid canceled bid canceled N/A

DOT District 3 WAREHOUSE NH 25 MOULTONBOROUGH Carroll bid canceled bid canceled N/A

DOT District 4 Office 19 BASE HILL ROAD SWANZEY Cheshire bid canceled bid canceled $6,813.00

DOT District 5 NH DOS Troop B 16 East Point Drive Bedford Hillsborough bid canceled bid canceled $11,088.00

DOT District 5 Patrol Section 527 25 NH Route 101 East Manchester Rockingham bid canceled bid canceled $1,629.00

DOT District 5 Patrol Section 528 41B Kendall Pond Road Derry Rockingham bid canceled bid canceled $1,629.00

DOT District 5 Patrol Section 514 54 Shadow Lake Road Salem Rockingham bid canceled bid canceled $1,629.00

DOT DISTRICT 6 District 6 Office 271 Main Street Durham Strafford bid canceled bid canceled $477.00

DOT DISTRICT 6 DOVER PATROL SHED 606 50 GERRISH ROAD DOVER Strafford bid canceled bid canceled $477.00

DOT DISTRICT 6 Epping Patrol Shed 608 73 Coffin Road Epping Rockingham bid canceled bid canceled $477.00

DOT DISTRICT 6 Exeter Patrol Shed 607 253 Epping Road Exeter Rockingham bid canceled bid canceled $477.00

DOT DISTRICT 6 Gonic Patrol Shed 603 25 Cemetery Road Gonic Strafford bid canceled bid canceled $1,629.00

DOT DISTRICT 6 Kingston Patrol Shed 611 65 Mill Road Kingston Rockingham bid canceled bid canceled $477.00

DOT DISTRICT 6 KINGSTON PATROL SHED 613 35 NEWTON JUNCTION ROAD Kingston Rockingliam bid canceled bid canceled N/A

DOT DISTRICT 6 Lee Patrol Shed 605 65 Pinkham Road Lee Strafford bid canceled bid canceled $477.00

DOT DISTRICT 6 Milton Patrol Shed 601 245 White Mountain Highway Milton Strafford bid canceled bid canceled $1,629.00

DOT DISTRICT 6 N.Hampton Patrol Shed 612 143 South Road North N. Hampton Rockingham bid canceled bid canceled $477.00

DOT DISTRICT 6 NEWFIELDS PATROL SHED 609 39 ROUTE 108 NEWFIELDS Rockingham bid canceled bid canceled $477.00

DOT DISTRICT 6 Northwood Patrol Shed 604 Box 1159 First NH Turnpike Northwood Rockingham bid canceled bid canceled $477.00

DOT DISTRICT 6 Rye Patrol Shed 610 360 LAFAYETTE RD Rye Rockingham bid canceled bid canceled $477.00

DOT DISTRICT 6 STRAFFORD PATROL SHED 602 1011 Parker Mountain Road Strafford Strafford bid canceled bid canceled $1,629.00

DOC

CONCORD TRANSITIONAL WORK

CENTER fTWC")

275 North State St. Concord Merrimack bid canceled bid canceled $13,612.50

DOC

NH CORRECTIONAL FACILITY FOR

WOMEN fNHCFWl

42 Perimeter Rd Concord Merrimack bid canceled bid canceled $147,825.00

DOC NH STATE PRISON - WAREHOUSE 3 McGuire St Concord Merrimack bid canceled bid canceled $13,387.50

DOC NH STATE PRISON FOR MEN (NHSP/M) 281 North State St. Concord Merrimack bid canceled bid canceled $254,745.00

DOC

NORTH END TRANSITIONAL HOUSING

UNIT fNEH^

1 Perimeter Rd. Concord Merrimack bid canceled bid canceled $7,087.50

DOC

NORTHERN NH CORRECTIONAL

FACILITY fNNHCF)

138 East Milan Rd Berlin Coos bid canceled bid canceled $114,075.00

DOS DMV 50 BOSTON HARBOR RD DOVER Strafford bid canceled bid canceled $1,872.00

DOS Fire Standards ADMIN 110 SMOKEY BEAR BLVD CONCORD Merrimack bid canceled bid canceled $2,394.00

DOS Fire Standards ARFF BUILDING 110 SMOKEY BEAR BLVD CONCORD Merrimack bid canceled bid canceled $2,394.00

DOS Fire Standards and Training HOUSE 110 SMOKEY BEAR BLVD CONCORD Merrimack bid canceled bid canceled $2,394.00

DOS Fire Standards and Training NEW DORM 110 SMOKEY BEAR BLVD CONCORD Merrimack bid canceled bid canceled $2,394.00

DOS Fire Standards and Training NORTH TRUDEAU ROAD BETHLEHEM Grafton bid canceled bid canceled $1,755.00

DOS Fire Standards and Training OLD DORM 110 SMOKEY BEAR BLVD CONCORD Merrimack bid canceled bid canceled $2,394.00

DOS Fire Standards and Training STORAGE BUILDING 110 SMOKEY BEAR BLVD CONCORD Merrimack bid canceled ^■S1¥265{00^H $2,394.00

DOS Police Standards and Training 17 Institute Drive Concord Merrimack bid canceled bid canceled N/A

DOS State Police TROOP A 315CALEF HWY EPPING Rockingham bid canceled bid canceled $2,781.00

DOS State Police TROOP C 15 ASHBROOK COURT KEENE Cheshire bid canceled bid canceled $2,502.00

DOS State Police TROOP D 125 Iron Works Road CONCORD Merrimack bid canceled bid canceled $1,980.00

DOS State Police TROOP E 1864 WHITE MNT. HWY TAMWORTH Carroll bid canceled bid canceled $2,592.00

DOS State Police TROOP F 549 RTE. 302 Twin Mountain Coos bid canceled bid canceled $4,491.00

Page 2/4

Division of Procurement Support Services

Bureau of Purchase Property

RPB Bid Summary

Gary S. Lunetta

Director

(603)271-2201

DOS State Police TROOP G 91 AIRPORT ROAD CONCORD Merrimack bid canceled bid canceled $1,071.00

DOS 911 Operations Building 50 Communications Dr. Laconia Belknap bid canceled bid canceled $58,392.00

DOS - AUTOMOTIVE GARAGE 39 HAZEN DRIVE CONCORD Merrimack bid canceled bid canceled $250.00

DOS DOS WAREHOUSE 41 HAZEN DRIVE CONCORD Merrimack bid canceled bid canceled $1,377.00

DOS MARINE PATROL - BELMONT 3 HIGGINS DRIVE BELMONT Belknap bid canceled bid canceled $2,745.00

DOS WINDHAM WEIGH STATION 1-93 N & S WINDHAM Rockingham bid canceled ^■$4r493I50aK $1,377.00

DOS Blue Job (ATV Access Only) Fannington Strafford ^■$710'1'2(OO^H bid canceled $11,232.00

DOS Pack Monadnock Peterborough Hillsborough HH$7i01'2100^H bid canceled $11,232.00

DOS Wliittier Mountain (ATV Access Only) Tamworth Carroll ■■$7101'2!O0eSH bid canceled $11,232.00

DOS Oak Hill Loudon Merrimack bid canceled bid canceled $11,232.00

DOS Kearsarge (Hike Access) Warner Merrimack bid canceled ^BS6r4S7f50^Hi $5,616.00

DOS Warner Hill Deny Rockingham BH$7fOl-2IO0^HI bid canceled $11,232.00

DOS Tenney Mountain (ATV Access Only) Plymouth Grafton bid canceled bid canceled $11,232.00

DOS Hyland Hill Kenne Cheshire ^■$710]-2i001H bid canceled $11,232.00

DOS Holden Hill Stewaitstown Coos ^■$7{0F2I00^H bid canceled $11,232.00

DOS Pitcher Mountain Stoddard Cheshire ■■S4:4.08!00HH bid canceled $11,232.00

DOS IPOC Shelter Smokey Bear Blvd Concord Merrimack bid canceled ^■$4;61'-5f50^H $11,232.00

DMAV Adjutant General AASF 26 Regional Drive Concord Merrimack bid canceled bid canceled $48,879.00

DMAV Adjutant General BERLIN RC 2169 Riverside Drive Berlin Coos bid canceled bid canceled $13,095.00

DMAV Adjutant General Multiple Buildings 1 Minute Man Way Concord Merrimack bid canceled ^S'r47(695fS0H $109,611.00

DMAV Adjutant General Multiple Buildings 4 Pembroke Road Concord Merrimack bid canceled bid canceled $137,268.00

DMAV Adjutant General Multiple Buildings 11 ACADAMY AVE CENTER STRAFFORD STRAFFORD bid canceled bid canceled $14,400.00

DMAV Adjutant General FMS ROCHESTER 86 Brock Street Rochester Strafford bid canceled $58,275.00

DMAV Adjutant General FRANKLIN RC 300 Soutli Main Street Franklin Merrimack bid canceled ^H$20i7/7/7f50^Hi $17,397.00

DMAV Adjutant General HILLSBORO FMS 140 West Main Street Hillsborough Hillsborough BH$7i0'I'3I50^B bid canceled $17,100.00

DMAV Adjutant General HOOKSETT 1227 Hooksett Road Hooksett FMS Merrimack bid canceled bid canceled $11,070.00

DMAV Adjutant General LEBANON RC 174 Heater Road Lebanon Grafton bid canceled bid canceled $7,848.00

DMAV Adjutant General LITTLETON FMS 350 Meadow Street Littleton Grafton bid canceled iiHS4I^323f50^H $51,309.00

DMAV Adjutant General MANCHESTER 1059 Canal Street Manchester Hillsborough IHiS38!820I501iH bid canceled $45,432.00

DMAV Adjutant General MILFORD 154 Osgood Road Milford Hillsborough bid canceled bid canceled $14,679.00

DMAV ' Adjutant General NASHUA 154 Daniel Webster HWY Nashua Hillsborough bid canceled bid canceled $34,875.00

DMAV Adjutant General Multiple Buildings 722 Riverwood Drive Pembroke Merrimack bid canceled bid canceled $68,391.00

DMAV Adjutant General PLYMOUTH RC 19 Armory Road Plymouth Grafton bid canceled bid canceled $18,513.00

DMAV Adjutant General PORTSMOUTH RC 801 McGee Drive Portsmouth Rockingham bid canceled bid canceled $12,249.00

DMAV Adjutant General RAYMOND BISSON 70 Rochester Hill Road Rochester Strafford bid canceled ^BS25i'784^501^H $17,865.00

DMAV Adjutant General ROCHESTER 106 Brock Street Rochester Strafford bid canceled ■■SF51<336!00HB $12,249.00

DNCR DNCR HO 172 Pembroke Road Concord Merrimack bid canceled bid canceled N/A

DNCR HAMPTON BEACH STATE PARK 160 Ocean Blvd. Hampton Rockingham bid canceled bid canceled $8,784.00

DNCR HAMPTON BEACH STATE PARK 170 Ocean Blvd. Hampton Rockingham bid canceled bid canceled $8,784.00

DNCR HAMPTON BEACH STATE PARK 171 Ocean Blvd. Hampton Rockingham bid canceled bid canceled $8,784.00

DNCR HAMPTON BEACH STATE PARK 180 Ocean Blvd. Hampton Rockingham bid canceled bid canceled $8,784.00

DNCR HAMPTON BEACH STATE PARK 60/280 Ocean Blvd. Hampton Rockingham bid canceled I^S5f5S4f50HH $8,784.00

DNCR Monadnock HO 169 Poole Road Jaffrey Cheshire bid canceled I^HS2f560!00^H N/A

DAS Central Facilities Bureau Main Building 105 Pleasant Sreet Concord Merrimack bid canceled bid canceled $9,855.00

DAS Central Facilities Bureau Annex Building 115 Pleasant Sreet Concord Merrimack bid canceled bid canceled $8,955.00

DAS Central Facilities Bureau PHILBROOK BUILDING 121 South Fruit Street Concord Merrimack bid canceled bid canceled $36,180.00

DAS Central Facilities Bureau LAUNDRY BUILDING 127 Pleasant Street Concord Merrimack bid canceled bid canceled $10,035.00

DAS Central Facilities Bureau TRANSPORTATION BUILDING 127A Pleasant Street Concord Merrimack bid canceled bid canceled $10,575.00

DAS Central Facilities Bureau PHILBROOK A & B BUILDING 129 South Fruit Street Concord Merrimack bid canceled 1HSS[023100I^H $9,225.00

DAS Central Facilities Bureau Brown Building 129 Pleasant Street Concord Merrimack bid canceled bid canceled $55,836.00

DAS Central Facilities Bureau WAREHOUSE BUILDING 131 Pleasant Street Concord Merrimack bid canceled bid canceled $6,750.00

DAS Central Facilities Bureau DoIT 27 Hazen Drive Concord Merrimack bid canceled bid canceled N/A

DAS Central Facilities Bureau PAINT & CARPENTRY BUILDING 65 South Fruit Street Concord Merrimack bid canceled bid canceled $3,375.00

DAS Central Facilities Bureau GROUNDS 79 South Fruit Street Concord Merrimack bid canceled bid canceled $7,515.00

DAS Central Facilities Bureau Thayer Building 97 Pleasant Sreet Concord Merrimack bid canceled bid canceled $15,075.00

Fish & Game LANCASTER AMORY GROVETON RD LANCASTER Coos ^■S3N(7-5f50^H bid canceled $10,602.00

Fish & Game Region #2 200 Main St. New Hampton Belknap bid canceled bid canceled $4,050.00

Fish & Game Region #3 225 Main St. Durham Strafford bid canceled bid canceled $5,400.00

Page 3/4

Division of Procurement Support Services

Bureau of Purchase Property

RFB Bid Summary

Gary S. Lunetta

Director

(603)271-2201

Fish & Game 204 Main St New Hampton Belknap bid canceled bid canceled $4.050.00

Lottery Commission Headquarters 14 Integra Drive Concord Menimack bid canceled bid canceled $12.132.00

NH Veteran's Home 139 WINTER STREET TILTON Belknap bid canceled bid canceled $109.539.00

Section 1 Contract Term Total: $95,489.50 $329,543.00 $457,092.00

Section 1 Total Number of Locations Bid: 10 14 22

Thayer LLC Alliance Group

Services, LLC

Expiring

Contracts

Number of locations 10 14 Number of locations 22

Estimated annual spend $21,219.89 $73,231.78 Expiring contract annual $101,576.00

Estimated term spend $95,489.50 $329,543.00 Expiring contract term $457,092.00

Add allowance for balance of product line $23,872.38 $82,385.75 Cost Savings $32,059.50

Recommended price limitation $119,361.88 $411,928.75 Delta: new vs. expiring 7%

Recommendation Summary

Statewide Contract or Amendment Statewide Contract

Term of Contract 5 years with option to extend for 2 years

Total Price Limitation $531,290.63

Number of Compliant Responses 2

Number of Sourced bidders 50

Number of NIGP Vendors Sourced 89

Number of non-responsive bidders 137

P-37 Checklist Complete Yes

D&B Report Attached No

Method of Payment (P-card/ACH) P-card and ACH

FOB Delivered Yes

Expiring Contracts Price Limitation $457,092.00

Total Cost Savings ($/%) $32,059.50 |7%

Special Notes: The requested price limitation includes an allowance of $82,385.75 (25%) to add new locations,

new equipment, and address unplanned purchases or repairs under the contractor's balance of

product line during the life of the contract. The State received a cost savings of 7% or $32,059.50

when compared to the expiring contract's (Contract 8002589) pricing despite material costs

associated with HVAC repair continuing to trend upwards of 20-25%. Additional locations that

were not awarded from this bid are being bid under RFB 2857-24 which is due to close on

December 13. 2023. to p.ejmit-&irther.cflsl^aYmgS-tQ-the-State...

Page 4/4

FORM NUMBER P-37 (version

Notice: This agreement and all of its attachments shall become public upon submission to Governor and

Executive Council for approval. Any information that is private, confidential or proprietary must

be clearly identified to the agency and agreed to in writing prior to signing the contract.

AGREEMENT

The State of New Hampshire and the Contractor hereby mutually agree as follows:

GENERAL PROVISIONS

1. IDENTIFICATION.

l.I State Agency Name

Department of Administrative Services

Bureau of Purchase and Property

1.2 State Agency Address

25 Capitol Street, Room 102

Concord, NH 03301

1.3 Contractor Name

Alliance Group Services, LLC

1.4 Contractor Address

6 David Drive, PO Box 666

Essex Jet., VT 05453

1.5 Contractor Phone Number 1.6 Account Unit and Class

888-842-4822 Various

1.7 Completion Date 1.8 Price Limitation

6/30/2028 $411,928.75

1.9 Contracting Officer for State Agency

Jonali Rosa

1.10 State Agency Telephone Number

(603)271-2550

1,11 Contractor S ignature 1.12 Name and Title of Contractor Signatory

1.13 Slate Agency Signature

Date:l^lG)^5

1.14 Name and Title of State Agency Signatory

Charles M. Arlinghaus, Commissioner

1.15 Approval by the N.H, Department of Administration, Division of Personnel (if applicable)

By: Director, On:

1.16 Approval by the Attorney General (Form, Substance and Execution) (if applicable)

By: ^ On: December 6,2023

1.. 17 Approval by the Governor and Executive Council (ifapplicable)

G&C Item number: G&C Meeting Date:

Contractor Initials

Date 1

M-

M>3

2. SERVICES TO BE PERFORMED. The State of New

Hampshire, acting through the agency identified in block 1.1

("State"), engages contractor identified in block 1.3 ("Contractor")

to perform, and the Contractor shall perform, the work or sale of

goods, or both, identified and more particularly described in the

attached EXHIBIT B which is incorporated herein by reference

("Services").

3. EFFECTIVE DATE/COMPLETION OF SERVICES.

3.1 Notwithstanding any provision of this Agreement to the

contraiy, and subject to the approval of the Governor and

Executive Council of the State of New Hampshire, if applicable,

this Agreement, and all obligations of the parties hereunder, shall

become effective on the date the Governor and Executive Council

approve this Agreement, unless no such approval is required, in

which case the Agreement shall become effective on the date the

Agreement is signed by the State Agency as shown in block 1.13

("Effective Date").

3.2 If the Contractor commences the Services prior to the Effective

Date, all Services performed by the Contractor prior to the

Effective Date shall be performed at the sole risk of the Contractor,

and in the event that this Agreement does not become effective, the

State shall have no liability to the Contractor, including without

limitation, any obligation to pay the Contractor for any costs

incurred or Services performed.

3.3 Contractor must complete all Services by the Completion Date

specified in block 1.7.

4. CONDITIONAL NATURE OF AGREEMENT.

Notwithstanding any provision of this Agreement to the contrary,

all obligations of the State hereunder, including, without limitation,

the continuance of payments hereunder, are contingent upon the

availability and continued appropriation of funds. In no event shall

the State be liable for any payments hereunder in excess of such

available appropriated funds. In the event of a reduction or

termination of appropriated funds by any state or federal legislative

or executive action that reduces, eliminates or otherwise modifies

the appropriation or availability of funding for this Agreement and

the Scope for Services provided in EXHIBIT B, in whole or in part,

the State shall have the right to withhold payment until such fhnds

become available, if ever, and shall have the right to reduce or

terminate the Services under this Agreement immediately upon

giving the Contractor notice of such reduction or termination. The

State shall not be required to transfer funds from any other account

or source to the Account identified in block 1.6 in the event funds

in that Account are reduced or unavailable.

5. CONTRACT PRICE/PRICE LIMITATION/ PAYMENT.

5.1 The contract price, method of payment, and terms of payment

are identified and more particularly described in EXHIBIT C

which is incorporated herein by reference.

5.2 Notwithstanding any provision in this Agreement to the

contrary, and notwithstanding unexpected circumstances, in no

event shall the total of all payments authorized, or actually made

hereunder, exceed the Price Limitation set forth in block 1.8. The

payment by the State of the contract price shall be the only and the

complete reimbursement to the Contractor for all expenses, of

whatever nature incurred by the Contractor in the performance

hereof and shall be the only and the complete compensation to the

Contractor for the Services.

5.3 The State reserves the right to offset from any amounts

otherwise payable to the Contractor under this Agreement those

liquidated amounts required or permitted by N.H. RSA 80:7

through RSA 80:7-c or any other provision of law.

5.4 The State's liability under this Agreement shall be limited to

monetary damages not to exceed the total fees paid. The Contractor

agrees that it has an adequate remedy at law for any breach of this

Agreement by the State and hereby waives any right to specific

performance or other equitable remedies against the State.

6. COMPLIANCE BY CONTRACTOR WITH LAWS AND

REGULATIONS/EQUAL EMPLOYMENT

OPPORTUNITY.

6.1 In connection with the performance of the Services, the

Contractor shall comply with all applicable statutes, laws,

regulations, and orders of federal, state, county or municipal

authorities which impose any obligation or duty upon the

Contractor, including, but not limited to, civil rights and equal

employment opportunity laws and the Governor's order on Respect

and Civility in the Workplace, Executive order 2020-01. In

addition, if this Agreement is funded in any part by monies of the

United States, the Contractor shall comply with all federal

executive orders, rules, regulations and statutes, and with any rules,

regulations and guidelines as the State or the United States issue to

implement these regulations. The Contractor shall also comply

with all applicable intellectual property laws.

6.2 During the term of this Agreement, the Contractor shall not

discriminate against employees or applicants for employment

because of age, sex, sexual orientation, race, color, marital status,

physical or mental disability, religious creed, national origin,

gender identity, or gender expression, and will take affirmative

action to prevent such discrimination, unless exempt by state or

federal law. The Contractor shall ensure any subcontractors

comply with these nondiscrimination requirements.

6.3 No payments or transfers of value by Contractor or its

representatives in connection with this Agreement have or shall be

made which have the purpose or effect of public or commercial

bribery, or acceptance of or acquiescence in extortion, kickbacks,

or other unlawful or improper means of obtaining business.

6.4. The Contractor agrees to permit the State or United States

access to any of the Contractor's books, records and accounts for

the purpose of ascertaining compliance with this Agreement and

all rules, regulations and orders pertaining to the covenants, terms

and conditions of this Agreement.

7. PERSONNEL.

7.1 The Contractor shall at its own expense provide all personnel

necessary to perform the Services. The Contractor warrants that all

personnel engaged in the Services shall be qualified to perform the

Services and shall be properly licensed and otherwise autliorized to

do so imder all applicable laws.

7.2 The Contracting Officer specified in block 1.9, or any

successor, shall be the State's point of contact pertaining to this

Agreement.

Contractor Initials33.

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8. EVENT OF DEFAULT/REMEDIES.

8.1 Any one or more of the following acts or omissions of the

Contractor shall constitute an event of default hereunder ("Event

of Default");

8.1.1 failure to perform the Services satisfactorily or on schedule;

8.1.2 failure to submit any report required hereunder; and/or

8.1.3 failure to perform any other covenant, term or condition of

this Agreement.

8.2 Upon the occurrence of any Event of Default, the State may

take any one, or more, or all, of the following actions:

8.2.1 give the Contractor a written notice specifying the Event of

Default and requiring it to be remedied within, in the absence of a

greater or lesser specification of time, thirty (30) calendar days

from the date of the notice; and if the Event of Default is not timely

cured, terminate this Agreement, effective two (2) calendar days

after giving the Contractor notice of termination;

8.2.2 give the Contractor a written notice specifying the Event of

Default and suspending all payments to be made under this

Agreement and ordering that the portion of the contract price which

would otherwise accrue to the Contractor during the period from

the date of such notice until such time as the State determines that

the Contractor has cured the Event of Default shall never be paid

to the Contractor;

8.2.3 give the Contractor a written notice specifying the Event of

Default and set off against any other obligations the State may owe

to the Contractor any damages the State suffers by reason of any

Event of Default; and/or

8.2.4 give the Contractor a written notice specifying the Event of

Default, treat the Agreement as breached, terminate tlie Agreement

and pursue any of its remedies at law or in equity, or both.

9. TERMINATION.

9.1 Notwithstanding paragraph 8, the State may, at its sole

discretion, terminate the Agreement for any reason, in whole or in

part, by thirty (30) calendar days written notice to the Contractor

that the State is exercising its option to terminate the Agreement.

9.2 In the event of an early termination of this Agreement for any

reason other than the completion of the Services, the Contractor

shall, at the State's discretion, deliver to the Contracting Officer,

not later than fifteen (15) calendar days after the date of

termination, a report ("Termination Report") describing in detail

all Services performed, and the contract price earned, to and

including the date of termination. In addition, at the State's

discretion, the Contractor shall, within fifteen (15) calendar days

of notice of early termination, develop and submit to the State a

transition plan for Services under the Agreement.

10. PROPERTY OWNERSHIP/DISCLOSURE.

10.1 As used in this Agreement, the word "Property" shall mean

all data, information and things developed or obtained during the

performance of, or acquired or developed by reason of, this

Agreement, including, but not limited to, all studies, reports, files,

formulae, surveys, maps, charts, sound recordings, video

recordings, pictorial reproductions, drawings, analyses, graphic

representations, computer programs, computer printouts, notes,

letters, memoranda, papers, and documents, all whether finished or

unfinished.

10.2 All data and any Property which has been received from the

State, or purchased with funds provided for that purpose under this

Agreement, shall be the property of the State, and shall be returned

to the State upon demand or upon termination of this Agreement

for any reason.

10.3 Disclosure of data, information and other records shall be

governed by N.H. RSA chapter 91-A and/or other applicable law.

Disclosure requires prior written approval of the State.

11. CONTRACTOR'S RELATION TO THE STATE. In the

performance of this Agreement the Contractor is in all respects an

independent contractor, and is neither an agent nor an employee of

the State. Neither the Contractor nor any of its officers, employees,

agents or members shall have authority to bind the State or receive

any benefits, workers' compensation or other emoluments

provided by the State to its employees.

12. ASSIGNMENT/DELEGATION/SUBCONTRACTS.

12.1 Contractor shall provide the State written notice at least fifteen

(15) calendar days before any proposed assignment, delegation, or

other transfer of any interest in this Agreement. No such

assignment, delegation, or other transfer shall be effective without

the written consent of the State.

12.2 For purposes of paragraph 12, a Change of Control shall

constitute assignment. "Change of Control" means (a) merger,

consolidation, or a transaction or series of related transactions in

which a third party, together with its affiliates, becomes the direct

or indirect owner of fifty percent (50%) or more of the voting

shares or similar equity interests, or combined voting power of the

Contractor, or (b) the sale of all or substantially all of the assets of

the Contractor.

12.3 None of the Services shall be subcontracted by the Contractor

without prior written notice and consent of the State.

12.4 The State is entitled to copies of all subcontracts and

assignment agreements and shall not be bound by any provisions

contained in a subcontract or an assignment agreement to which it

is not a party.

13. INDEMNIFICATION. The Contractor shall indemnify,

defend, and hold harmless the State, its officers, and employees

from and against all actions, claims, damages, demands,

judgments, fines, liabilities, losses, and other expenses, including,

without limitation, reasonable attorneys' fees, arising out of or

relating to this Agreement directly or indirectly arising from death,

personal injury, property damage, intellectual property

infringement, or other claims asserted against the State, its officers,

or employees caused by the acts or omissions of negligence,

reckless or willful misconduct, or fraud by the Contractor, its

employees, agents, or subcontractors. The State shall not be liable

for any costs incurred by the Contractor arising under this

paragraph 13. Notwithstanding the foregoing, nothing herein

contained shall be deemed to constitute a waiver of the State's

sovereign immunity, which immunity is hereby reserved to the

State. This covenant in paragraph 13 shall survive the termination

of this Agreement.

14. INSURANCE.

Contractor Initials TS-

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14.1 The Contractor shall, at its sole expense, obtain and

continuously maintain in force, and shall require any subcontractor

or assignee to obtain and maintain in force, the following

insurance:

14.1.1 commercial general liability insurance against all claims of

bodily injury, death or property damage, in amounts of not less than

$1,000,000 per occurrence and $2,000,000 aggregate or excess;

and

14.1.2 special cause of loss coverage form covering all Property

subject to subparagraph 10.2 herein, in an amount not less than

80% of the whole replacement value of the Property.

14.2 The policies described in subparagraph 14.1 herein shall be on

policy forms and endorsements approved for use in the State of

New Hampshire by the N.H. Department of Insurance, and issued

by insurers licensed in the State of New Hampshire.

14.3 The Contractor shall furnish to the Contracting Officer

identified in block 1.9, or any successor, a certificate(s) of

insurance for all insurance required under this Agreement. At the

request of the Contracting Officer, or any successor, the Contractor

shall provide certificate(s) of insurance for all renewal(s) of

insurance required under this Agreement. The certificate(s) of

insurance and any renewals thereof shall be attached and are

incorporated herein by reference.

15. WORKERS' COMPENSATION.

15.1 By signing this agreement, the Contractor agrees, certifies and

warrants that the Contractor is in compliance with or exempt from,

the requirements of N.H. RSA chapter 281-A ("Workers'

Compensation ").

15.2 To the extent the Contractor is subject to the requirements of

N.H. RSA chapter 281-A, Contractor shall maintain, and require

any subcontractor or assignee to secure and maintain, payment of

Workers' Compensation in connection with activities which the

person proposes to undertake pursuant to this Agreement. The

Contractor shall furnish the Contracting Officer identified in block

1.9, or any successor, proof of Workers' Compensation in the

manner described in N.H. RSA chapter 281-A and any applicable

renewal(s) thereof, whieh shall be attached and are incorporated

herein by reference. The State shall not be responsible for payment

of any Workers' Compensation premiums or for any other claim or

benefit for Contractor, or any subcontractor or employee of

Contractor, which might arise under applicable State of New

Hampshire Workers' Compensation laws in connection with the

performance of the Services under this Agreement.

16. WAIVER OF BREACH. A State's failure to enforce its rights

with respect to any single or continuing breach of this Agreement

shall not act as a waiver of the right of the State to later enforce any

such rights or to enforce any other or any subsequent breach.

17. NOTICE. Any notice by a party hereto to the other party shall

be deemed to have been duly delivered or given at the time of

mailing by certified mail, postage prepaid, in a United States Post

Office addressed to the parties at the addresses given in blocks 1.2

and 1.4, herein.

18. AMENDMENT. This Agreement may be amended, waived or

discharged only by an instrument in writing signed by the parties

hereto and only after approval of such amendment, waiver or

discharge by the Governor and Executive Council of the State of

New Hampshire unless no such approval is required under the

circumstances pursuant to State law, rule or policy.

19. CHOICE OF LAW AND FORUM.

19.1 This Agreement shall be governed, interpreted and construed

in accordance with the laws of the State of New Hampshire except

where the Federal supremacy clause requires otherwise. The

wording used in this Agreement is the wording chosen by the

parties to express their mutual intent, and no rule of construction

shall be applied against or in favor of any party.

19.2 Any actions arising out of this Agreement, including the

breach or alleged breach thereof, may not be submitted to binding

arbitration, but must, instead, be brought and maintained in the

Merrimack County Superior Court of New Hampshire which shall

have exclusive jurisdiction thereof.

20. CONFLICTING TERMS. In the event of a conflict between

the terms of this P-37 form (as modified in EXHIBIT A) and any

other portion of this Agreement including any attachments thereto,

the terms of the P-37 (as modified in EXHIBIT A) shall control.

21. THIRD PARTIES. This Agreement is being entered into for

the sole benefit of the parties hereto, and nothing herein, express or

implied, is intended to or will confer any legal or equitable right,

benefit, or remedy of any nature upon any other person.

22. HEADINGS. The headings throughout the Agreement are for

reference purposes only, and the words contained therein shall in

no way be held to explain, modify, amplify or aid in the

interpretation, construction or meaning of the provisions of this

Agreement.

23. SPECIAL PROVISIONS. Additional or modifying

provisions set forth in the attached EXHIBIT A are incorporated

herein by reference.

24. FURTHER ASSURANCES. The Contractor, along with its

agents and affiliates, shall, at its own cost and expense, execute any

additional documents and take such further actions as may be

reasonably required to carry out the provisions of this Agreement

and give effect to the transactions contemplated hereby.

25. SEVERABILITY. In the event any of the provisions of this

Agreement are held by a court of competent jurisdiction to be

contrary to any state or federal law, the remaining provisions of

this Agreement will remain in full force and effect.

26. ENTIRE AGREEMENT. This Agreement, which may be

executed in a number of counterparts, each of which shall be

deemed an original, constitutes the entire agreement and

understanding between the parties, and supersedes all prior

agreements and understandings with respect to the subject matter

hereof.

Contractor Initials X&L

Date U 11,5/^2-3

EXHIBIT A - SPECIAL PROVISIONS

There are no special provisions of this contract.

"PnTZ

Contractor Initials).)o

Date 11

EXHIBIT B - SCOPE OF SERVICES

1. INTRODUCTION:

Alliance Group Services, LLC (hereinafter referred to as the "Contractor") hereby agrees to provide the State of New

Hampshire (hereinafter referred to as the "State") with HVAC Preventative Maintenance and Repair Services in

accordance with the bid submission in response to State Request for Bid 2828-24 and as described herein.

2. CONTRACT DOCUMENTS:

This Contract consists of the following documents ("Contract Docmnents"):

State of New Hampshire Terms and Conditions, General Provisions Form P-37

EXHIBIT A Special Provisions

EXHIBIT B Scope of Services

EXHIBIT C Method of Payment

EXHIBIT D Scope of Work - DMAVS

EXHIBIT E Scope of Work - DOS

EXHIBIT F Scope of Work - CFB

EXHIBIT G RFB 2828-24

EXHIBIT H Contractor's Bid Response

In the event of any conflict among the terms or provisions of the documents listed above, the following order of

priority shall indicate which documents control: (1), Form Number P-37 as modified by EXHIBIT A "Special

Provisions, (2) EXHIBIT B "Scope of Services," (3) EJffllBIT C "Method of Payment," (4) EXHIBIT D "Scope of

Work - DMAVS", (5) EXHIBIT E "Scope of Work - DOS", (6) EXHIBIT F "Scope of Work - CFB", (7) EXHIBIT

G "RFB 2828-24," and (8) EXHIBIT H "Contractor's Bid Response."

3. TERM OF CONTRACT:

The term of the contract shall commence on January 1, 2024, or upon approval of the Governor and Executive

Council, whichever is later, through June 30,2028, a period of approximately four and a half (4.5) years.

The Contract may be extended for up to an additional two (2) years thereafter upon the same terms, conditions, and

pricing structure with the approval of the Governor and Executive Council.

The maximum term of the Contract (including all extensions) cannot exceed seven (7) years.

4. SCOPE OF WORK:

Contractor shall supply all labor, tools, transportation, materials, equipment, pemits, and technician certifications as

necessary and required to perform HVAC Preventative Maintenance and Repair services as described herein and

according to Exhibit D, Exhibit E, and Exhibit F. The preventative maintenance and repairs shall be in compliance

with the manufacturer's specifications and the following at a minimum. The Contractor shall create a recommended

schedule for preventative maintenance and send electronically to the respective State site representative. The

Contractor must be licensed to work in the State of New Hampshire, have a minimum of Five (5) years' verifiable

commercial experience in HVAC maintenance and repair. Technicians employed by the Contractor must have a State

of New Hampshire Gas Fitter's license. The Contractor must be certified by the manufacturers to work on any of the

equipment described in this bid and able to provide the certificates as applicable.

The Contractor shall provide annual fall preventative maintenance of the unit heaters (UHI and cabinet unit heaters

fCUH) as described herein. The maintenance inspection shall include the following services:

• Inspect grilles, coils, fan, blower wheels, etc. Clean as needed.

• Lubricate fan and motor bearings as required Check motor volts/amps.

• Check belts and sheaves where applicable.

• Check/clean drains, pans, condenser pumps where applicable.

• Check and tighten all electrical connections.

Contractor Initials

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Check unit-operating conditions.

Check/inspect heat exchanger for overall condition and safe functionality.

Replace condensate acid neutralizing media Ix/year during Fall PM.

Check gas valve and associated controls where applicable.

Check and tighten electric heater connections Check amps/volts where applicable.

Check filters on CUH units, replace Ix/year during Fall PM.

Check any outdoor air or mixing dampers for proper operations where applicable.

Check fan assemblies.

Check burner interlock controls.

Check and tighten all mounting hardware.

Check overall operation.

Check operating controls.

Check for overall safe and proper operation of equipment.

Report any deficiencies found to on-site personnel.

The Contractor shall provide semi-annual preventative maintenance of the air handler svstems to include air handlers

(AHU's), energy recovery ventilators/Units (ERV's/ERU's), and Fan Coil Units (FCU's/FC's) Inspections shall

include the following:

Check bearings for wear.

Check fans and fan shafts for proper balance.

Check all belts for proper tension, alignment and wear.

Check all air handling systems for sequence of operations and internal controls.

Inspect all heating and cooling coils. Clean as needed.

Inspect all condensation pans and check to ensure that pans are pitched correctly for proper drainage. Clean

as needed.

Biocide tablets will be used in the condensation pans so that the pans are clean and in good working order.

Where applicable.

Check all sheaves for proper alignment.

Check and tighten all electrical terminations.

Check contacts for wear.

Check and record motor current against nameplate.

Check all safety controls.

Lubricate motors^earings where applicable.

Check fan wheels - clean as required.

Check fan scrolls - clean as required.

Check fan bearing supports.

Check motor supports.

Check damper operation.

' Check damper linkages.

Inspect and clean/flush condensate pumps where applicable.

Inspect energy recovery wheels and/or desiccant media cores Where Applicable. Report any deficiencies to

agency.

Replace contractor provided air filters 2x/year during scheduled PMs.

Check humidifier strainer where applicable.

Check and clean humidifier float assembly where applicable.

Check humidifier level controls where applicable.

Check and clean humidifier drain/pan where applicable.

Check humidifier heating elements where applicable.

Check all humidifier controls where applicable.

Contractor Initials

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• Check and clean outside air intakes.

• Check for any unusual noises or vibrations.

• Check structural integrity of the unit.

• Replace contractor provided belts Ix/year during the Fall PM.

The Contractor shall provide semi-annual ductless split Heat-Pump Svstems maintenance as required to maintain

them in proper operating condition by providing, at a minimum, the following services:

Inspect overall condition of units (indoor and outdoor).

Check and record volts/amps of compressors.

Check and record volts/amps of condenser fan motor(s).

Check starter and contact surfaces.

Check and record operating temperatures.

Check refrigerant charge/pressures on units as needed based on unit operations.

Check moisture indicators and sight glasses.

Check oil levels where applicable.

Check all safety controls.

Check superheat and adjustment.

Check hot gas by-pass controls where applicable.

Check head pressure controls where applicable.

Check unloader operation where applicable.

Check all internal operating controls.

Check and tighten all electrical connections.

Lubricate motors/bearings where applicable.

Inspect and clean condenser coil(s). Contractor shall provide and utilize condenser coil cleaner. The coils

must be thoroughlv Ix/year during the spring PM.

Check cap tubes/piping for chafing.

Check crankcase heaters.

Visually check for signs of oil and refrigerant leaks.

Check for any unusual noises or vibrations.

Check structural integrity of the unit.

Clean indoor evaporator washable air filters during both semi-annual PM's.

Inspect evaporator and condenser coils for condition and signs of leaks.

Operate unit from thermostat and ensure proper operations.

Check crankcase heaters' operations where applicable.

The contractor shall provide annual fall exhaust fans CEFl maintenance to include at a minimum the following:

• Replace contractor provided belts Ix/year during the Fall PM.

• Inspect unit for overall condition.

• Check motor amp draw to nameplate.

• Inspect and tighten all electrical connections.

• Check bearings to ensure proper operations. Lubricate as needed.

• Inspect fan/blower for overall condition.

• Inspect motor and fan/blower sheave and pulley for overall condition and signs of xmeven wear.

The Contractor shall provide semi-annual inspections of all control svstems including all components as described

below. These inspections will take place in the spring and fall. The automatic temperature control system services

shall consist of, at a minimum, the following services:

• Calibrate all transmitter receiver gauges and controllers

• Check all PE switches, solenoid air valves and limit controls

• Check all control valves and pilot positioners

Contractor Initials ly I 2

Date H[|.5)Z.?>

Check operation of all auxiliary devices

Review HVAC system sequence of operation

Check all dampers and lubricate

Check operational sequence of all VAV's, single duct terminal units, CAV's and related preheat, reheat and

radiation valves and motors, if equipment is not working notify maintenance mechanics

Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters

Check all room thermostats

Check time clock operation and settings

Check particle filters and oil filters (change as required)

Check pressure reducing valve settings

Check low-pressure safety valve

Check air dryer refrigerant pressure/temperatures

Check air dryer drain tap and bypass valves

Drain air compressor tank and check traps

Check air compressor oil pressure

Check air compressor belt and sheaves (change as required); Change air compressor suction filter as required

Check air compressor unloaders and check valve

Check air compressor operating controls including PE switch, starter and alternator

Check air compressor high-pressure safety valve

Perform any software changes, upgrades and backups as required

Repair or replace all defective components

Any other maintenance, or component replacement or repair necessary to maintain the control systems in

accordance with manufacturer's specifications is included with this agreement

In the spring of each year, the Contractor shall provide electrical testing of all disconnect switches, motor starters,

wiring and all other electrical devices associated with the water chiller and all air conditioning systems. At a

minimum the following must be done:

• Megger all motors

• Check over current settings

• Check insulation resistance

• Check contact resistance

• Check all connections for tightness, and

• Clean service and repair and/or replace all defective components.

• A complete report of the results from the electrical testing company shall be submitted directly to the

Administrator, Bureau of General Services within thirty days of completing the work.

The Contractor shall perform the procedures necessary to "startup" and "shutdown" the chillers in accordance with

the manufacturers' recommendations. Start and shutdown times will be determined by the State and will vary from

location to location. Should startup be required before May P' or shut down after September 30"', the State will be

responsible for cooling tower draining and refilling in the event of freezing temperatures.

The Contractor shall clean all condenser tubes once each vear in order to remove all scale and sludge. The Contractor

shall use either chemical or mechanical means to accomplish the above, but if chemical means are used the

Administrator, Bureau of General Services must be notified so that he/she may inspect and approve the cleaning. The

Contractor shall be responsible to clean evaporator tubes if required to maintain the chiller in proper operating

condition.

The Contractor shall maintain all refrigerated chillers and air conditioning systems and as required to maintain them

in proper operating condition by providing, at a minimum the following services:

• Check unit thoroughly for refrigerant leaks and proper amount of refrigerant; add refiigerant as required

(Contractor shall be responsible for the removal and disposal of used refrigerant)

Contractor Initials PI'S

Date)\ 11 ~L^

• Check and calibrate safety and operating controls

• Check and tighten all electrical terminals and terminations, check contacts for wear and replace and/or repair

all defective electrical components

• Check oil level in compressors and add as required

• Check glycol level and add as required

• Check crankcase heaters

• Check internal interlocks, flow switches and any associated pumps and fans

• Check oil samples for acid and change oil when so indicated by analysis

• Any other maintenance or component replacement or repair necessary to maintain the refi^igerated chillers and

air conditioning systems in accordance with manufacturer's specifications. Any associated costs for crane

or hoist usage shall be included.

The Contractor shall clean and check all cooling towers a minimum of once a vear and as required to maintain them in

proper operating condition. At a minimum, the services shall consist of the following:

• Draining, flushing and cleaning towers

• Clean and painting rusted areas

• Check and clean or replace nozzles

• Check float valves and repair or replace if necessary

• Inspect and lubricate all bearings

• Check fans for balance and repair or replace if necessary

• Clean fan blades

• Check and tightening all electrical terminations. Check contacts for wear; repair and/or replace defective

electrical components and check motor current against nameplate.

• Any other maintenance or component replacement or repair necessary to maintain the cooling towers in

accordance with manufacturer's specifications is included.

The Contractor shall maintain all condenser water, chilled water, circulator pumps and glycol pumps a minimum of

once a vear and as required to maintain them in proper operating condition by providing, at a minimum, the following

services:

Clean and painting of pump housings when required

Inspect electrical connections and contactors

Check couplings for alignment and wear and realign or replace when necessary

Lubrication of all bearings

Check packing and adjust or replace if necessary

Clean strainers

Check impeller and wearing rings and replace if necessary

Check for bearing wear and replace if needed

Check and replace gaskets when needed

Tighten all nuts and bolts, check and tighten all electrical terminations, check contacts for wear, repair and/or

replace defective electrical components, check motor current against nameplate and check motor mounts and

vibrator pads.

• Any other maintenance or component replacement necessary to maintain the condenser water, chilled water,

circulator pumps and glycol pumps in accordance with manufacturer's specifications is included in this

agreement.

The Contractor shall test and provide water treatment of the glycol system for PH, specific gravity, freeze point and

glycol percentage. The Contractor shall treat the glycol loop to maintain proper PH, and inhibitor levels. The

Contractor shall provide complete chemical water treatment of the cooling towers, condenser water and chilled water

loops. Monthly water treatment reports shall be submitted to the corresponding State representative and should

include at a minimum:

Contractor Initials _

Date 1\ j L5

• PH

• Dissolved solids

• Alkalinity

The Contractor shall clean and check the Plate Heat Exchanger a minimum of once a year and as required to maintain

it in proper working condition. The Contractor shall inspect the equipment completely and perform any required

maintenance in accordance with the manufacturer's recommendations.

Air handler systems shall be inspected semi-annuallv in the spring and the fall. Maintenance shall be performed on

the air handlers during these semi-annual inspections and shall include, at a minimum, the following services:

• Repair or replace defective bearings as required

• Check fans and fan shafts for proper balance and repair or replace as necessary

• Check all belts for proper tension, alignment and wear, replace belts as required

• Check all air handling systems for proper flow, operation and control sequence (All related controls are

included)

• Align all sheaves and repair or replace as required

• Check and tighten all electrical terminations, check contacts for wear; Repair and/or replace defective

electrical components and check motor current against nameplate

• Any other maintenance or component replacement or repair necessary to maintain the air handlers in

accordance with manufacturer's specifications is included in this agreement.

In addition to aimual start up and shut down and any emergency requirement, the Contractor shall provide a monthly

inspection visit for each chilled water and air conditioning system. During these monthly visits, they shall completely

inspect the equipment and perform any required maintenance pursuant to the manufacturers' recommendation.

The annual preventative maintenance inspections shall be scheduled and completed prior to the heating/cooling

season, subject to the approval of the agency contact.

The Contractor shall, in performing the services as described herein, utilize mechanics skilled in the service of large

water chillers and air conditioning systems that have at a minimum, obtained a "joumeyman" level of competence.

The Contractor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Contractor

shall employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered

promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered. If overtime is

necessary as a result of late arrival, the State may deduct the additional time, over three (3) hours from any overtime

payment.

Request to repair and/or replace parts shall be approved by the State Agency or his/her designated representative(s).

Materials shall be invoiced not to exceed 10% above Contractor's cost. All replacement parts shall be new and of the

same quality and brand name as that being replaced. All supplies such as oils and refrigerants shall be as specified by

the equipment manufacturer. Substitutions will be permitted only with prior authorization of the State Agency or

his/her designated representative(s).

The Contractor shall, after each scheduled or emergency call and before leaving the job site, present a written

sununary of the work performed and obtain signature thereon from the State Agency or his/her designated

representative(s).

The Contractor shall present two (2) copies of a Final Report of work done the previous calendar year. The report may

be in a narrative during each month of the contract year. The report shall be submitted to the State Agency or his/her

designated representative(s), on or before Januarv 30th of the following year.

The Agency shall provide the Contractor with all pertinent information regarding the requirements for services within

two (2) working days of receiving a request for information from the Contractor.

Examine any documents submitted by the Contractor and rendering decisions pertaining thereto promptly to avoid

delay in the progress of the Contractor's work.

2 ><9

Contractor Initials ]y|'>

Date Jilufe.

5. EMERGENCY REPAIRS;

Emergency repairs are defined as urgent, have impacted the safety of personnel, or impacted the operational capability

of the State and are needed within 24 - 48 hours of notification to the Contractor. The Contractor shall provide repair

rates at the hourly rates for the State facilities listed herein. Agencies shall request services by issuing a Request for

Quote (RFQ) with scope of work detailing as much information about the repair as available.

Requests for emergency repairs and/or replace parts shall be approved in advance by the State representative.

Materials shall be invoiced not to exceed 10% above Contractor' cost. All replacement parts shall be new and of the

same quality as that being replaced. All supplies such as oils and refngerants shall be as specified by the equipment

manufactmer. Substitutions will be permitted only with prior authorization of the State representative.

The Contractor shall, after each scheduled or emergency call and before leaving the job site, present a written

summary of the work performed and obtain signature thereon fi-om the State representative.

The Contractor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Contractor

shall employ a sufficient number of trained and certified technicians so that calls of any emergency nature can be

answered promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered.

Contractor shall provide a not to exceed estimate before starting any work. If overtime is necessary and is determined

to be caused by the Contractor, the State may at their discretion deduct a portion of the additional time.

6. OTHER REPAIRS / REPLACEMENTS fNON-EMERGENCYI:

The Contractor shall provide repair rates at the hourly rates for the State facilities listed herein for other repairs that

are not a part of preventative maintenance and are not emergency repairs. Agencies shall request services by issuing a

Request for Quote (RFQ) with scope of work detailing as much information about the repair as available.

Requests to repair and/or replace parts shall be approved in advance by the State representative. Materials shall be

invoiced not to exceed 10% above Contractor's cost. All replacement parts shall be new and of the same quality as

that being replaced. All supplies such as oils and refl-igerants shall be as specified by the equipment manufacturer.

Substitutions will be permitted only with prior authorization of the State representative.

The Contractor shall, after each visit and before leaving the job site, present a written summary of the work performed

and obtain signatme thereon from the State representative.

7. ADDITIONAL REQUIREMENTS:

Unless otherwise stated in the Scope of Services, all services performed imder this Contract(s) shall be performed

between the hours of 8:00 A.M. and 4:00 P.M. for State business days, unless other arrangements are made in advance

with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer. The State requires ten-

day advance knowledge of said work schedules to provide security and access to respective work areas. No premium

charges shall be paid for any off-hour work.

The Contractor shall not commence work until a conference is held with each agency, at which representatives of the

Contractor and the State are present. The conference shall be arranged by the requesting agency (State).

The State shall require correction of defective work or damages to any part of a building or its appurtenances when

caused by the Contractor's employees, equipment or supplies. The Contractor shall replace in satisfactory condition

all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Contractor to

proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all

defective work or damages from payments to the Contractor.

The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use.

The Contracting Officer may require the Contractor to dismiss from the work such employees as deems incompetent,

careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be

contrary to the public interest or inconsistent with the best interest of secmity and the State.

The Contractor or their personnel shall not represent themselves as employees or agents of the State.

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Date II 1(5/73

While on State property, employees shall be subject to the control of the State, but under no circumstances shall such

persons be deemed to be employees of the State.

All personnel shall observe all regulations or special restrictions in effect at the State Agency.

The Contractor' personnel shall be allowed only in areas where services are being performed. The use of State

telephones is prohibited.

If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the

name of the company, their address, contact person and three references for clients they are currently servicing.

Approval by the State must be received prior to a sub-contractor starting any work.

8. USAGE REPORTING:

The Contractor shall submit a quarterly and annual usage report for analysis for each state agency or eligible

participant. Reports are due no later than 30 days after the end of each calendar quarter to Jonah Rosa at the Bureau

of Purchase and Property and sent electronic to Jonah.L.RosafalDAS.NH.Gov. At a minimum, the Report shall

include:

• Contract Number

• Utilizing Agency and Eligible Participant

• Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)

• Recycling documentation with respect to content used in the manufacture, development and distribution process of

goods and services sold. This report shall include but not be limited to:

o Percentage of recycled materials contained within finished products

o Percentage of waste recycled throughout the manufacturing process

o Types and volume of packaging used for transport

o Any associated material avoided and/or recycled as applicable under contract

o A standardized reporting form will be provided after contract award

• Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.

• Preferred in Excel format

9. OBLIGATIONS AND LIABILITY OF THE CONTRACTOR:

The Contractor shall provide all HVAC Preventative Maintenance and Repair Services strictly pursuant to, and in

conformity with, the specifications described in State RFB #2828-24, as described herein, and under the terms of this

Contract.

It is the responsibility of the Contractor to maintain this contract and New Hampshire Vendor Registration with up to

date contact information.

Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State's

Contracting Office listed in Box 1.9 of Form P-37.

Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are

required to be current through a formal electronic submission to the Bureau of Purchase and Property at:

https://das.nh.gov/purchasing/vendorregistration/("S(qQfzcv55qhaeqs45ipvq5i45')Vwelcome.asDX.

The Contractor shall agree to hold the State of NH harmless from liability arising out of injuries or damage caused

while performing this work. The Contractor shall agree that any damage to building(s), materials, equipment or other

property during the performance of the service shall be repaired at its own expense, to the State's satisfaction.

10. DEBARMENT. SUSPENSION. INET JGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER

COVERED TRANSACTIONS:

The Contractor certifies, by signature of this contract, that neither it nor its principals is presently debarred,

suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction

by any Federal Department or Agency.

11. CONFIDENTIALITY & CRIMINAL RECORD;

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DateMm23

If requested by the using agency, the Contractor and its employees, and Sub-Contractors (if any), shall be required to

sign and submit a Confidential Nature of Department Records Form and a Criminal Authorization Records Form.

These forms shall be submitted to the individual using agency prior to the start of any work.

Contractor Initials 1) O

Date 1)

EXHIBIT C - METHOD OF PAYMENT

12. CONTRACT PRICE;

The Contractor hereby agrees to provide HVAC Preventative Maintenance and Repair Services in complete

compliance with the terms and conditions specified in Exhibit B for an amount up to and not to exceed a price of

$411.928.75: this figure shall not be considered a guaranteed or minimum figure; however, it shall be considered a

maximum figure from the effective date through the expiration date as indicated in Form P-37 Block 1.7.

13. PRICING STRUCTURE:

Should an agency choose to only receive one semi-aimual service it is understood that the cost will be half of the

annual rate.

Agency

Division /

Bureau /

District

Facility Name Address Town

Year 1

Annual Sate

(Jan. 2024 -

Dec. 2024)

Year 2 & 3

Annual Rate

(Jan. 2025 -

Dec. 2026)

Year 4 & 5

Annual Rate

(Jan. 2027 -

Dec. 2028)

DES Multiple Buildings 70 and 72 Silk Farm

Rd.

Concord $3,380.00 $3,482.00 $3,586.00

DOS

Fire Standards

and Training

STORAGE

BUILDING

110 SMOKEY

BEAR BLVD

CONCORD $270.00 $280.00 $290.00

DOS

WINDHAM WEIGH

STATION

1-93 N & S WINDHAM $966.00 $995.00 $1,025.00

DOS

Kearsarge (Hike

Access) Warner $1,388.00 $1,430.00 $1,473.00

DOS IPOC Shelter Smokey Bear Blvd Concord $992.00 $1,022.00 $1,053.00

DMAV

Adjutant

General Multiple Buildings 1 Minute Man Way Concord $31,753.00 $32,706.00 $33,687.00

DMAV

Adjutant

General FMS ROCHESTER 86 Brock Street Rochester $7,080.00 $7,293.00 $7,512.00

DMAV

Adjutant

General

FRANKLIN RC

300 South Main

Street

Franklin $4,467.00 $4,601.00 $4,739.00

DMAV

Adjutant

General LITTLETON FMS 350 Meadow Street Littleton $8,884.00 $9,151.00 $9,425.00

DNCR

HAMPTON BEACH

STATE PARK

60/280 Ocean Blvd. Hampton $1,194.00 $1,230.00 $1,267.00

DNCR Monadnock HQ 169 Poole Road Jafifey $550.00 $567.00 $584.00

DAS

Central Facilities

Bureau

PHILBROOK A & B

BUILDING 129 South Fruit Street Concord $1,080.00 $1,112.00 $1,146.00

Fish &

Game

Region #2 200 Main St. New

Hampton $421.00 $434.00 $447.00

Fish & Game 204 Main St. New Hampton $421.00 $434.00 $447.00

Labor Rates per hour / per person by County

Belknap Carroll Cheshire Coos Graflon HillsboroughMerrimack

Normal Business Hours (Monday through

Friday; 8:00 am to 4:30 pm) *excludes

State holidays

$99.00 $99.00 $99.00 $99.00 $99.00 $99.00 $99.00

After Normal Business Hours (Monday

through Friday; 4:31 pm to 7:59 am)

♦excludes State holidays

$148.50 $148.50 $148.50 $148.50 $148.50 $148.50 $148.50

Saturday, Simday, and Holidays (8:00 am

to 4:30 pm) $148.50 $148.50 $148.50 $148.50 $148.50 $148.50 $148.50

Saturday, Simday, and Holidays (4:31 pm

to 7:59 am) $148.50 $148.50 $148.50 $148.50 $148.50 $148.50 $148.50

♦Holidays shall be based on State designated holidays

Contractor Initials

Daleilldza

14. INVOICE:

Itemized invoices shall be submitted to the individual agency after the completion of the job/services and shall include

the following at a minimum:

• Brief description of the work completed

• Location of where the work was completed (i.e., State Agency name, address, room number, etc.)

• Hourly labor rate and total hours to complete the work on-site

• Level of labor rate (i.e., apprentice, supervisor, manager, etc.)

• Materials cost to the Contractor vs. materials cost to the State (reflects total price not to exceed a 10% markup)

• Cost of equipment rentals as needed

• Subcontractor costs as needed

Contractor shall be paid within 30 days after receipt of properly documented invoice and acceptance of the work to

the State's satisfaction.

The invoice shall be sent to the address of the using agency under agreement.

15. PAYMENT:

Payments may be made via ACH or P-Card. Use the following link to enroll with the State Treasury for ACH

payments: https://www.nh.gov/treasurv.

Pagel6of32 T^T2

Contractor Initials Iv ' 2

Date _1\^ Z3

EXfflBITD- SCOPE OF WORK DMAVS

1. The Contractor shall provide the Department of Military Affairs and Veterans Services (DMAVS) with "preventative

maintenance" and emergency services for the Heating, Ventilation, and Air Conditioning ("HVAC") equipment and associated devices

in compliance with the manufacturer's specifications and the following at a minimum.

2. The term "preventative maintenance" as used above shall include providing all supervision, materials, equipment, labor, and

transportation necessary for the successful completion of the work under the terms and conditions contained herein.

3. The Contractor shall provide on annual fall cleaning and inspections of all heating systems including RTUs, boilers, furnaces,

Modine style heating units with gas Trane and domestic hot water tanks as described below:

3.1. Remove all cleaning access panels.

3.2. Wire brush and vacuum all fireside surfaces free of soot.

3.3. Wash coat all refractory; perform patching of refractory as required

3.4. Replace all gasketing as required.

3.5. Reseal boiler access panels.

3.6. Inspect all burners; replace spark igniters and flame sensors Adjust spark gap and test pilots.

3.7. Clean condensate neutralizers and replace media

3.8. Test fire all burners and provide test results

3.9. Test all safety devices including but not limited to fire eye controls, pressure relief valves and low water cut offs.

3.10. Test and ensure that all operating controls for the respective heating systems are working properly.

3.11. Collect and properly dispose of all waste products that result from the cleaning or repairs to the above-mentioned boilers.

3.12. Change oil, replace air and oil filters and inspect belts oh air compressors. Test to ensure proper operation.

4. NOTE"': For all sites with glycol systems, the cooling and heating systems glycol shall be inspected annually in the fall

(September - November) for PH and other properties needed to provide correct temperature, protection and distribution to -25

degrees below zero (report findings and provide recommendations to Plant Maintenance Engineer or his designated representative).

All materials to be provided must meet original specifications. All waste materials are to be disposed of according to State and

Federal laws.

5. The Contractor shall provide an annual fall maintenance inspection of the backflow devices on mechanical equipment, the unit

heaters, radiant heat panels, baseboards, make-up air units, infirared heaters and cabinet heaters as described herein. The maintenance

inspection shall include the following services:

5.1. Lubricate fan and motor bearings where applicable.

5.2. Brush or vacuum grilles, coils, fans, fin tubes, etc.

5.3. Check belts and sheaves where applicable

5.4. Check steam traps, valves, etc. where applicable

5.5. Check and tighten all electrical connections.

5.6. Check all control operations.

5.7. Lubricate and adjust dampers and linkages.

5.8. Check heat exchanger for leaks where applicable

5.9. Check gas valve and controls where applicable

5.10. Check and tighten electric heater connections.

5.11. Check amps/volts where applicable

5.12. Check & replace filters.

5.13. Check fan assemblies.

5.14. Check and tighten all mounting hardware.

5.15. Check overall operations.

5.16. Check hardware and gaskets.

5.17. Test backflow devices on all boilers/chillers and provide test results

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6. NOTE: AASF Facility. The Contractor shall provide a semi-annual inspection in the soring CMarch-Mav') and fall (September-

November) of the unit heaters (Make-up heaters Jackson/Church) as identified.

7. The Contractor shall provide an annual maintenance inspection of the exhaust fans in the fall (September - November) as

described herein. The maintenance inspection shall include the following services:

7.1. Brush, vacuum or clean grills, coils and fans

7.2. Lubricate fan and motor bearings where applicable

7.3. Check/replace belts and sheaves where applicable

7.4. Check and tighten all electrical connections.

7.5. Check all control operations.

7.6. Lubricate and adjust any dampers or linkages

7.7. Check amps/volts where applicable

7.8. Check fan assembly

7.9. Check and tighten all mounting hardware.

7.10. Check overall operation.

8. The Contractor shall provide an annual inspection in the spring (March - Mavl of the air handler systems. Inspections shall

include the following:

8.1. Check bearings for wear.

8.2. Checking fans and fan shafts for proper balance

8.3. Checking all belts for proper tension, alignment and wear

8.4. Checking all air handling systems for proper flow, operation and control sequence. All related controls are included.

8.5. Clean all heating and cooling coils

8.6. Clean and scrub all condensation pans and check to make sure that pans are pitched correctly for proper drainage

8.6.1. Biocide tablets will be used in the condensation pans so that the pans are clean and in good working order

8.7. Check all sheaves for proper alignment

8.8. Check and tighten all electrical terminations

8.9. Check contacts for wear

8.10. Check and record motor current against nameplate

8.11. Check all safety controls

8.12. Lubricate motors/bearings where applicable

8.13. Check fan wheels - clean as required

8.14. Check fan scrolls - clean as required

8.15. Check fan bearing supports

8.16. Check motor supports

8.17. Check damper operation

8.18. Check damper linkages

8.19. Check motor damper operation

8.20. Inspect and clean condensate pumps where applicable

8.21. Replace air filters (Contractor shall provide filters; Filters to meet or exceed existing filters for efficiency and

quality)

8.22. Check humidifier strainer where applicable

8.23. Check and clean humidifier float assembly

8.24. Check humidifier level controls

8.25. Check and clean humidifier drain/pan

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Contractor Initials Wlj

Date 111 l5

8.26. Check humidifier heating elements

8.27. Check all humidifier controls

8.28. Check and clean outside air intakes

8.29. Check for any unusual noises or vibrations. 8.30. Check structural integrity of the unit.

9. The Contractor shall inspect and complete preventative maintenance on all air conditioning and chiller systems annually in the

spring (March- May) as required to maintain them in proper operating condition by providing, at a minimum the following services:

9.1. Check and record volts/amps of compressors

9.2. Check and record volts/amps of condenser fan motor where applicable

9.3. Check starter and contact surfaces

9.4. Check and record operating temperatures

9.5. Check refrigerant charge (Contractor shall be responsible for the removal and disposal of any used refrigerant)

9.6. Check moisture indicators and sight glasses

9.7. Check oil level

9.8. Check oil contamination

9.9. Check all belts where applicable

9.10. Check all safety controls

9.11. Check superheat and adjustment

9.12. Check hot gas bypass controls where applicable

9.13. Check head pressure controls where applicable

9.14. Check unloader operation where applicable

9.15. Check all operating controls

9.16. Check and tighten all electrical connections

9.17. Lubricate motors/bearings where applicable

9.18. Inspect and clean condenser coil

9.19. Check water cooled condenser coil where applicable

9.20. Check water regulating valve where applicable

9.21. Check cap tubes/piping for chafing

9.22. Check crankcase heaters

9.23. Visual check for oil refrigerant leaks

9.24. (Contractor shall be responsible for the removal and disposal of any used refiigerant)

9.25. Check fan wheels - clean as required

9.26. Check fan scrolls - clean as required

9.27. Check fan sheave wear

9.28. Check fan sheave alignment

9.29. Check fan bearing supports

9.30. Check motor supports

9.31. Check damper operation

9.32. Check damper linkages

9.33. Check motor damper operation

9.34. Inspect and clean evaporator coils

9.35. Inspect and clean condensate pans

9.36. Inspect and clean condensate pumps where applicable

Contractor Initials L/l p

Date Z3

9.37. Replace air filters (Contractor shall provide filters; Air filters to meet or exceed existing filters for efficiency and quality)

9.38. Check humidifier strainer where applicable

9.39. Check and clean humidifier float assembly

9.40. Check humidifier level controls

9.41. Check and clean humidifier drain/pan

9.42. Check humidifier heating elements

9.43. Check all humidifier controls

9.44. Check and clean outside air intakes

9.45. Check for any unusual noises or vibrations

9.46. Check structural integrity of the unit

9.47. Check glycol level if applicable

10. NOTE: Liebert Air Conditioning Systems. The Contractor shall provide a semi-annual inspection in the spring fMarch - Mavl and

fall fSeptember - November) of the Liebert Air Conditioning Systems identified for: USPFO Building A SMR (Concord),

10.1. The Contractor shall maintain all digital control systems and associated devices on a semi-annual basis; spring (March-

May) and fall (Sept-Nov) as required to maintain them in proper operating condition by providing, at a minimum the

following services: Review system for proper operation, verify that all associated devices start and stop properly, check

that set points are maintained, and verify scheduling

10.2. Check operational sequence of all VAV's, and related preheat, reheat and radiation valves and motors

10.3. Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters

10.4. Test and calibrate all devices including but not limited to thermostats, actuators, controls, dampers, valves, variable air

volume devices

10.5. Make back-up copies of software configurations and operating system. Provide customer with access to most recent copy.

10.6. Check and record and system abnormalities or deficiencies

11. The Contractor shall provide an annual inspection in the spring (March - May) of the pneumatic systems including all components

as described below. The automatic temperature control system services shall consist, at a minimum, the following services:

11.1. Calibrate all transmitter receiver gauges and controllers

11.2. Check all PE switches, solenoid air valves and limit controls

11.3. Check all control valves and pilot positioners

11.4. Check operation of all auxiliary devices

11.5. Review HVAC system sequence of operation

11.6. Check all dampers and lubricate

11.7. Check operational sequence of all YAY's, CAY's and related preheat, reheat and radiation valves and motors, if equipment

is not working notify maintenance mechanics

11.8. Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters

11.9. Check all room thermostats

11.10. Check time clock operation and settings

11.11. Check particle filters and oil filters (change as required)

11.12. Check pressure reducing valve settings

11.13. Check low-pressure safety valve

11.14. Check air dryer refrigerant pressure/temperatures

11.15. Check air dryer drain tap and by pass valves

11.16. Drain air compressor tank and check traps

11.17. Check air compressor oil pressure

11.18. Check air compressor belt and sheaves (change as required); Change air compressor suction filter as required.

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Contractor Initials))[ j

Date 1\ \5j7Pb

11.19. Check air compressor unloaders and check valve

11.20. Cheek air compressor operating controls including PE switch, starter and alternator

11.21. Check air compressor high-pressure safety valve

11.22. Repair or replace all defective components

11.23. Change oil, replace air and oil filters and inspect belts on air compressors. Test to ensure proper operation.

12. The Contractor shall inspect all condenser water, and chilled water pumps as well as any glycol pumps annually in the spring,

(March - May). In addition, &e Contractor shall inspect all forced hot water pumps and circulators in the fall (September - November)

as required to maintain them in proper operating condition by providing, at a minimum, the following services:

12.1. Inspect electrical connections and contactors

12.2. Check couplings for alignment and wear and realign or replace when necessary

12.3. Lubricate all bearings

12.4. Check packing and adjust if necessary

12.5. Clean strainers

12.6. Check impeller and wearing rings, check for any bearing wear

12.7. Check gaskets

12.8. Check for proper operation

12.9. Check for any improper vibration or noise

12.10. Tighten all nuts and bolts

12.11. Check and tighten all electrical terminations

12.12. Check contacts for wear

12.13. Check and record motor current against nameplate

12.14. Check motor mounts and vibrator pads.

13. The annual preventative maintenance inspections shall be scheduled and completed prior to the heating/cooling season, subject to

the approval of Andy Nash, Facilities Supervisor, DMAVS or his designated representative Joe Stacey, Maintenance Technician.

14. The Contractor shall, in performing the services as described herein, utilize mechanics skilled in the service of large water chillers

and air conditioning systems that have obtained a "journeyman" level of competence. Further, the Contractor shall maintain all

necessary certifications and/or licensing as required by state and/or federal law (e.g. Gas Fitter's License for all persons engaged in the

installation, servicing and/or repair of gas fired appliances; EPA Certification for CFC (chlorofluorocarbons) Recovery).

15. The Contractor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Contractor shall

employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the mechanic

arriving at the job site no later than three (3) hours after the call is entered. If overtime is necessary as a result of late arrival, the State

may deduct the additional time, over three (3) hours fi'om any overtime payment.

16. Request to repair and/or replace parts shall be approved by Andy Nash, Facilities Supervisor, DMAVS or his designated

representative Joe Stacey, Maintenance Technician. Materials shall be invoiced not to exceed 10% above contractor's cost. All

replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and

refngerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of Andy

Nash, Facilities Supervisor, DMAVS or his designated representative Joe Stacey, Maintenance Technician.

17. The Contractor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the

work performed and obtain signature thereon from Andy Nash, Facilities Supervisor, DMAVS or his designated representative.

18. The Contractor shall present two (2) copies of a Final Report of work done the previous calendar year. The report may be in a

narrative during each month of the contract year. The report shall be submitted to Facilities Supervisor, DMAVS or his designated

representative Joe Stacey, Maintenance Technician, on or before January 15 of the following vear.

19. Andy Nash, Facilities Supervisor, DMAVS or his designated representative Joe Stacey, Maintenance Technician shall;

19.1. Provide the Contractor with all pertinent information regarding the requirements within two (2) working days of receiving

a request for information ftom the Contractor.

19.2. Examine any documents submitted by the Contractor and rendering decisions pertaining thereto promptly to avoid delay in

the progress of the Contractor's work.

Contractor Initials [y O

Date

20. If applicable, as determined by the Department of Military Affairs and veterans Services, the Contractor (to include each

employee and any approved sub-contractor(s) working in a state office or externally with the State's records) shall be required to sign

the State of New Hampshire's Confidentiality Form and Criminal Record Authorization Form. Prior to placing an individual in a State

facility, all prospective personnel must receive clearance from the NH Department of Safety, Division of State Police, Criminal

Bureau. Said clearance shall be obtained by submitting a Criminal Record Release Authorization Form on behalf of all

personnel/employees and sub-contractor(s) to the Requesting Agency.

_,

Contractor Initials P |

Datejl IJ/Z.3

EXHIBIT E - SCOPE OF WORK DOS

1. The Contractor shall provide the Department of Safety with preventative maintenance, repair and emergency services for the

Heating, Ventilation, and Air Conditioning ("HVAC") equipment and associated devices owned by the State of New Hampshire.

2. The term "preventative maintenance" as used above shall include providing all supervision, materials, equipment, labor, and

transportation necessary for the successful completion of the work under the terms and conditions contained herein,

3. The Contractor shall provide an annual fall maintenance inspection of the unit heaters as described herein. The maintenance

inspection shall include the following services:

• Brush or vacuum grilles, coils, fan, etc.

• Lubricate fan and motor bearings where applicable

• Check belts and sheaves where applicable

• Check/clean drains, pans, condenser pumps

• Check/clean strainers where applicable

• Check steam traps, valves, etc. where applicable

• Check and tighten all electrical connections

• Check all control operations

• Lubricate and adjust dampers and linkages

• Check imit-operating conditions

• Check heat exchanger for leaks where applicable

• Check gas valve and controls where applicable

• Check oil burner and controls where applicable N 8

• Check and tighten electric heater connections

• Check amps/volts where applicable

• Check filters

• Check fan assembly

• Lubricate fan and motor bearings as required

• Check motor volts/amps

• Check/adjust belts and sheaves

• Check burner interlock controls

• Check and tighten all mounting hardware

• Check overall operation

• Check and tighten electrical connections

• Check operating controls

• Check thermometer accuracy

• Check hardware and gaskets

• Check overall operation

• Any other maintenance or component replacement or repair necessary to maintain equipment in accordance with manufacturer's

specifications

4. The Contractor shall provide an annual inspection in the spring (March - May) of the air handler systems. Inspections shall include

the following:

• Check bearings for wear

• Check fans and fan shafts for proper balance

• Check all belts for proper tension, alignment and wear

• Check all air handling systems for proper flow, operation and control sequence (All related controls are included)

• Clean all heating and cooling coils

• Clean and scrub all condensation pans and check to ensure that pans are pitched correctly for proper drainage

• Biocide tablets will be used in the condensation pans so that the pans are clean and in good working order

• Check all sheaves for proper alignment

• Check and tighten all electrical terminations

• Check contacts for wear

"PTV

Contractor Initials 1/1*}

Date n|ltlz3

• Check and record motor current against nameplate

• Check all safety controls

• Lubricate motors/bearings where applicable

• Check fan wheels - clean as required

• Check fan scrolls - clean as required

• Check fan bearing supports

• Check motor supports

• Check damper operation

• Check damper linkages

• Check motor damper operation

• Inspect and clean condensate pumps where applicable

• Replace air filters (the Contractor shall supply the filters and shall install the filters)

• Check humidifier strainer where applicable

• Check and clean humidifier float assembly

• Check humidifier level controls

• Check and clean humidifier drain/pan

• Check humidifier heating elements

• Check all humidifier controls

• Check and clean outside air intakes

• Check for any unusual noises or vibrations

• Check structural integrity of the unit

• Replace belts annually. Contractor shall include the replacement price in PM.

• Any other maintenance or component replacement or repair necessary to maintain the air handlers in accordance with

manufacturer's specifications is included in this agreement

5. The Contractor shall inspect and complete preventative maintenance on all air conditioning systems annually in the spring (March-

May) as required to maintain them in proper operating condition, by providing, at a minimum the following services:

• Check and record volts/amps of compressors

• Check and record volts/amps of condenser fan motor where applicable

• Check starter and contact surfaces

• Check and record operating temperatures

• Check refrigerant charge (Contractor shall be responsible for the removal and disposal of any used refrigerant)

• Check moisture indicators and sight glasses

• Check oil level

• Check oil contamination

• Check all belts where applicable

• Check all safety, controls

• Check superheat and adjustment

• Check hot gas by-pass controls where applicable

• Check head pressure controls where applicable

• Check unloader operation where applicable

• Check all operating controls

• Check and tighten all electrical connections

• Lubricate motors/bearings where applicable

• Inspect and clean condenser coil

• Clean and paint rusted areas

• Check water cooled condenser coil where applicable

• Check water regulating valve where applicable

• Check cap tubes/piping for chafing

• Check crankcase heaters

• Visually check for oil refrigerant leaks (Contractor shall be responsible for the removal and disposal of any used refiigerant)

—

Contractor Initials jyll

Date_lii;5 2^

• Check fan wheels - clean as required

• Check fan scrolls - clean as required

• Check fan sheave wear

• Check fan sheave alignment

• Check fan bearing supports

• Check motor supports

• Check damper operation

• Check damper linkages

• Check motor damper operation

• Inspect and clean evaporator coils

• Inspect and clean condensate pans

• Inspect and clean condensate pumps where applicable

• Replace air filters (the Contractor shall supply the filters and install the filters)

• Check humidifier strainer where applicable

• Check and clean humidifier float assembly

• Check humidifier level controls

• Check and clean humidifier drain/pan

• Check humidifier heating elements

• Check all humidifier controls

• Check and clean outside air intakes

• Check for any unusual noises or vibrations

• Check structural integrity of the unit

• Check glycol level, if applicable

6. The Contractor shall provide annual fall cleaning and inspections of all heating systems including boilers, furnaces and domestic

hot water tanks as described below:

• Remove all cleaning access panels

• Wire brush and vacuum all fireside surfaces free of soot

• Wash coat all refractory; perform patching of refractory as required

• Replace all gasket(s) as required

• Reseal boiler access panels

• Inspect all burners; Adjust spark gap and test pilots

• Test fire all burners

• Test all safety devices including but not limited to fire eye controls, pressure relief valves and low water cut offs

• Test and ensure that all operating controls for the respective heating systems are working properly

• Collect and properly dispose of all waste products that result from the cleaning or repairs to the above mentioned boilers

• Any other maintenance or component replacement or repair necessary to maintain the boilers, burners, domestic hot water

systems and associated controls in proper working order in accordance with manufacturer's specifications is included in this

agreement

• Replace belts annually. Contractor shall supply belts.

• Filters changed at each PM. Contractor-shall supply filters and include in pricing ofPM

7. The Contractor shall provide semi-annual inspections of all control systems including all components as described below. These

inspections will take place in the spring and fall. The automatic temperature control system services shall consist of, at a

minimum, the following services:

• Calibrate all transmitter receiver gauges and controllers

• Check all PE switches, solenoid air valves and limit controls

• Check all control valves and pilot positioners

• Check operation of all auxiliaiy devices

• Review HVAC system sequence of operation

• Check all dampers and lubricate

Contractor Initials L/Q

Datejil^ 73

• Check operational sequence of ail VAV's, single duct terminal units, CAV's and related preheat, reheat and radiation valves and

motors, if equipment is not working 'notify maintenance mechanics

• Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters

• Check all room thermostats

• Check time clock operation and settings

• Check particle filters and oil filters (change as required)

• Check pressure reducing valve settings

• Check low-pressure safety valve

• Check air dryer refrigerant pressure/temperatures

• Check air dryer drain tap and by pass valves

• Drain air compressor tank and check traps

• Check air compressor oil pressure

• Check air compressor belt and sheaves (change as required); Change air compressor suction filter as required

• Check air compressor unloaders and check valve

• Check air compressor operating controls including PE switch, starter and alternator

• Check air compressor high-pressure safety valve

• Perform any software changes, upgrades and backups as required

• Repair or replace all defective components

• Any other maintenance, or component replacement or repair necessary to maintain the control systems in accordance with

manufacturer's specifications is included with this, agreement

8. The aimual preventative maintenance inspections shall be scheduled and completed prior to the heating/cooling season, subject to

the approval of the agency contact.

9. The Contractor shall, in performing the services as described herein, utilize mechanics skilled in the service of large water chillers

and air conditioning systems that have, at a minimum obtained a "journeyman" level of competence.

10. The Contractor shall make service available twenty-four (24) hours per day, seven 7) days per week. The Contractor shall

employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the

mechanic arriving at the job site no later than three (3) hours after the call is entered. If overtime is necessary as a result of late

arrival, the State may deduct the additional time, over three (3) hours firom any overtime payment.

11. Request to repair and/or replace parts shall be approved by the Administrator, Department of Safety or his/her designated

representative(s). Materials shall be invoiced not to exceed 10% above contractor's cost. All replacement parts shall be new and of

the same qualify and brand name as that being replaced. All supplies such as oils and refrigerants shall be as specified by the

equipment manufacturer. Substitutions will be permitted only with prior authorization of the Administrator, Department of Safety

or his/her designated representative(s).

12. The Contractor shall, after each scheduled or emergency call and before leaving, the job site,

present a written summary of the work performed and obtain signature thereon from the Administrator. Department of Safety or

his/her designated representative(s).

13. The Contractor shall present two (2) copies of a Final Report of work done the previous calendar year. The report may be in a

narrative during each month of the contract year. The report shall be submitted to the Agency Contact/Administrator or his/her

designated representative(s), on or before Januarv 15th of the following year.

14. The Agency, shall:

a. Provide the Contractor with all pertinent information regarding the requirements for services within two (2) working days of

receiving a request for information from the Contractor.

b. Examine any documents submitted by the Contractor and rendering decisions pertaining thereto promptly to avoid delay in

the progress of the Contractor's work.

Contractor Initialsitials

Date_Lljjjz5

EXHIBIT F - SCOPE OF WORK CFB

1. The Contractor shall provide the Central Facilities Bureau with preventative maintenance, repair and emergency services for

the Heating, Ventilation, and Air Conditioning ("HVAC") equipment and associated devices (Attachment 1, Section 3)

owned by the State of New Hampshire, as described throughout this bid invitation.

2. The term "preventative maintenance" as used above shall include providing all supervision, materials, equipment, labor, and

transportation necessary for the successful completion of the work under the terms and conditions contained herein. The

equipment covered by this agreement, their respective locations and manufacturers are listed and attached as part of this bid

invitation in Attachment 1, Section 3. Seasons are defined as:

• Cooling Season (on or before April 30)

• Heating season (on or before September 30)

3. The Contractor shall provide an annual fall maintenance inspection of the unit heaters, radiant heat panels, baseboards,

make-up air units, infrared heaters and cabinet heaters as described herein. The maintenance inspection shall include the

following services:

Brush or vacuum grilles, coils, fan, etc.

Lubricate fan and motor bearings where applicable

Check belts and sheaves where applicable

Check steam traps, valves, etc. where applicable

Check and tighten all electrical connections

Check all control operations

Lubricate and adjust dampers and linkages

Check heat exchanger for leaks where applicable

Check gas valve and controls where applicable

Check oil burner and controls where applicable

Check and tighten electric heater connections

Cheek amps/volts where applicable

Check filters

Check fan assembly

Check and tighten all mounting hardware

Check overall operation

Check hardware and gaskets

4. Contractor shall inspect and complete preventative maintenance on all air conditioning systems and chiller systems annually

in the spring (March - May) as required to maintain them in proper operating condition by providing, at a minimum, the

following services:

Check and record volts/amps of compressors

Check and record volts/amps of condenser fan motor where applicable

Check starter and contact surfaces

Check and record operating temperatures

Check refrigerant charge (Contractor shall be responsible for the removal and disposal of anyused refrigerant)

Check moisture indicators and sight glasses

Check oil level

Check oil contamination

Check all belts where applicable

Check all safety controls

Check superheat and adjustment

Check hot gas by-pass controls where applicable

Check head pressure controls where applicable

Check unloader operation where applicable

Check all operating controls

Check and tighten all electrical connections

Lubricate motors/bearings where applicable

Inspect and clean condenser coil

Clean and paint rusted areas,

Contractor Initials f-^Jy

Date

Check water cooled condenser coil where applicable

Check water regulating valve where applicable

Check cap tubes/piping for chafing

Check crankcase heaters

Visually check for oil refrigerant leaks (Contractor shall be responsible for the removal and disposal of used

refiigerant)

Check fan wheels - clean as required

Check fan scrolls - clean as required

Check fan sheave wear

Check fan sheave alignment

Check fan bearing supports

Check motor supports

Check damper operation

Check damper linkages

Check motor damper operation

Inspect and clean evaporator coils

Inspect and clean condensate pans

Inspect and clean condensate pumps where applicable

Replace air filters (See #9 Air Filters)

Check and clean outside air intakes

Check for any unusual noises or vibrations

Check structural integrity of the unit

Check glycol level if applicable

Check humidifier strainer where applicable

Check and clean humidifier drain/pan

Check and clean humidifier float assembly

Check humidifier level controls

Check humidifier heating elements

Check all hiunidifier controls

Check and clean outside air intakes,

Check for any unusual noises or vibrations,

Check structural integrity of the unit.

Check glycol level if applicable.

5. The Contractor shall maintain all digital control systems and associated devices on a semi-annual basis; spring (March - May)

and fall (September - November) as required to maintain them in proper operating condition by providing, at a minimum, the

following services:

• Review system for proper operation, verify that all associated devices start and stop properly, check that set points are

maintained, and verify scheduling

• Check operational sequence of all VAV's, and related preheat, reheat and radiation valves andmotors

• Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters

• Test and calibrate all devices including but not limited to thermostats, actuators, controls, dampers, valves,

variable air volume devices

• Make back-up copies of software configurations and operating system. Provide customer with access to most recent copy

• Check and record any system abnormalities or deficiencies

6. The Contractor shall inspect all condenser water, and chilled water pumps as well as any glycol pumps annually in the spring

(March- May). In addition, the Contractor shall inspect all forced hot water pumps and circulators in the fall (September -

November) as required to maintain them in proper operating condition by providing, at a minimum, the following services:

Inspect electrical connections and contactors

Check couplings for alignment and wear and realign or replace when necessary

Lubricate all bearings

Check packing and adjust if necessary

Clean strainers

Check impeller and wearing rings

—^

Contractor Initials [y/S

Date_[^.

Check for any bearing wear

Check gaskets

Check for proper operation

Check for any improper vibration or noise

Tighten all nuts and bolts

Check and tighten all electrical terminations

Check contacts for wear

Check and record motor current against nameplate

Check motor mounts and vibrator pads

7. The Contractor shall perform annual fall cleaning and inspections of all heating systems includingboilers, furnaces

and domestic hot water tanks as described below:

Remove all cleaning access panels

Wire brush and vacuum all fireside surfaces free of soot

Wash coat all refractory; perform patching of refractory as required

Replace all gasketing as required

Reseal boiler access panels

Inspect all burners; Adjust spark gap and test pilots

Test fire all bumers

Test all safety devices including but not limited to fire eye controls, pressure relief valves and lowwater cut offs

Test and ensure that all operating controls for the respective heating systems are working properly

Collect and properly dispose of all waste products that result from the cleaning or repairs to the above mentioned

boilers

The Contractor shall provide semi-annual inspections in the spring (March - May) and fall (September -

November) of the air handler systems. Inspections shall include the following:

Check bearings for wear

Check fans and fan shafts for proper balance

Check all belts for proper tension, alignment and wear

Checking all air handling systems for proper flow, operation and control sequence (All related controls are included)

Clean all heating and cooling coils

Clean and scrub all condensation pans and check to ensure that pans are pitched correctly forproper drainage

Biocide tablets will be used in the condensation pans so that the pans are clean and in good working order

Check all sheaves for proper alignment

Check and tighten all electrical terminations

Check contacts for wear

Check and record motor current against nameplate

Check all safety controls

Lubricate motors/bearings where applicable

Check fan wheels - clean as required

Check fan scrolls - clean as required

Check fan bearing supports

Check motor supports

Check damper operation

Check damper linkages

Check motor damper operation

Inspect and clean condensate pumps where applicable

Replace air filters (See #9 Air Filters)

Check humidifier strainer where applicable

Check and clean humidifier float assembly

Check humidifier level controls

Check and clean humidifier drain/pan

Check humidifier heating elements

Check all humidifier controls

Contractor Initials 1/^

Date H i^ jZr}

9.

• Check and clean outside air intakes

• Check for any unusual noises or vibrations

• Check structural integrity of the unit

AIR FILTERS: Contractor is responsible for providing and replacing all air filters (including anti-microbial filters). The

list below contains air filters used in these facilities.

Manufacturer ! Description

Sanyo apatite filter STKFDXB

Sanyo Air Filter Assembly 2 852-0-2307-34002

Mitsubishi Outlander Particulate Type Filter

Trane 1" (cm) TA and PI. Media Model 02 87/8 x 191/8

Trane 1" (cm) TA and PI. Media, Model 04 87/8 x 241/8

Trane 1" Fresh Air Filter (only on cabinet styles D, E, and H with bottom return and fresh air opening)

Model 02 51/2 X 191/8

Trane 1" Fresh Air Filter (only on cabinet styles D, E, and H with bottom return and fresh air opening)

Model 04 51/2 x 241/8

Trane (roof top) 20 - 30 ton take 20 x 20 x 2; 40 ton 20 x 25 x 2

Filters shall meet or exceed existing filters for efficiency and quality.

10. The annual preventative maintenance inspections shall be scheduled and completed prior to the heating/cooling season,

subject to the approval of the Administrator, or his/her designatedrepresentative.

11. The Contractor shall, in performing the services as described herein, utilize mechanics skilled in the service of large water

chillers and air conditioning systems that have obtained a "joinueyman" level ofcompetence.

12. The Contractor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Contractor shall

employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the

mechanic arriving at the job site no later than three (3) hours after the call is entered. Contractor shall provide a "not to

exceed" estimate before starting any work. If overtime is necessary as a result of late arrival, the State may deduct the

additional time, over three hours from any overtime payment.

13. Request to repair and/or replace parts shall be approved in advance by the Administrator Bureau of Facilities and Assets

Management, or his designated representative. Materials shall be invoiced not to exceed 10% above Contractor's cost. All

replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and

refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior

authorization of the Administrator, or his designated representative.

14. The Contractor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of

the work performed and obtain signature thereon from the Administrator, or his designated representative.

15. The Contractor shall present two (2) copies of a Final Report of work done the previous fiscal year. The report may be in a

narrative during each month of the contract year. The reports shall be submitted to the Administrator or his/her designated

representative on or before January 15th of the following year.

16. The State shall:

a. Provide the Contractor with all pertinent information regarding the requirements for this contract within two (2) working

days of receiving a request for information from the Contractor.

b. Examine any documents submitted by the Contractor and rendering decisions pertaining thereto promptly to avoid delay in

the progress of the Contractor's work.

Contractor Initials

Date

EXHIBIT G - RFB 2828-24

RFB 2828-24 is incorporated here within.

■"Ttz.

Contractor Initials I /jy

jDate [1 ji/zs

EXHIBIT H - CONTRACTOR'S BID

Contractor's bid is incorporated here within.

Contractor Initials yl)

Date II Ij"/23

state of New Hampshire

Department of State

CERTIFICATE

I, David M. Scanian, Secretary of State of the State of New Hampshire, do hereby eertify that ALLIANCE GROUP SERVICES,

LLC is a Delaware Limited Liability Company registered to transact business in New Hampshire on June 22, 2015.1 further

certify that all fees and documents required by the Secretary of State's office have been received and is in good standing as far as

this office is concerned.

Business ID; 728145

Certificate Number: 0006342915

<ys)

IN TESTIMONY WHEREOF,

I hereto set my hand and cause to be affixed

the Seal of the State of New Hampshire,

this 7th day of November A.D. 2023.

David M. Scanian

Secretary of State

Alliance Groun Services. LLC

(Name of Business)

UNANIMOUS WRITTEN CONSENT

OF MEMBERS IN LIEU OF MEETING

The undersigned, being all of the members of Alliance Group Services. LLC, a New Hampshire

limited liability company (the "Cornpany"), in accordance with the New Hampshire Revised Lirnited

Liability Company Act, RSA 304-C:l et seq., agree to waive all notice of the time, place, and purpose of

a meeting of the members of the Company, and hereby adopt the following resolutions with the same

force and effect as if such resolutions had been adopted at a meeting of members duly called and convened

for such purpose on the date set forth below, with a full quorum present and acting throughout;

RESOLVED, that it is in the best interests of the Company to enter into the transactions

contemplated by that certain Agreement (the "Agreement") to provide certain HVAC services to the State

of New Hampshire upon the terms and conditions set forth therein, said Agreement being awarded to the

Company as tlie result of State of New Hampshire Bid No. 2828-24;

RESOLVED, that the temis and conditions of the Agreement are hereby authorized, accepted,

and approved;

RESOLVED, that Daniel Bartlett. in their capacity as a member of the Company, is hereby

authorized to execute and deliver the Agreement in the name, and on behalf, of the Company;

RESOLVED, that Daniel Bartlett. in their capacity as a member of the Company, is hereby

authorized to execute and deliver any and all such other agreements, documents, or instruments and to

take such other actions as may be necessary to consummate the transactions contemplated by the

Agreement;

RESOLVED, that any other actions of Daniel Bartlett in furtherance of the foregoing resolutions,

whether taken before or after the adoption or effectiveness of these resolutions, are hereby approved,

confinned, ratified, and adopted;

RESOLVED, that these resolutions may be executed in two or more counterparts, each of which

shall be deemed an original, but all of which together shall constitute one and the same instrument;

RESOLVED, that a facsimile or portable document format (PDF) signature on these resolutions

shall be equivalent to, and have the same force and effect as, an original signature; and

RE ED or

Patnaude, Member

President)

resolutions shall take ie /on September 1,2023.f:

Monf

(CFO)

From: Dan Bartlett

To: Rosa. Jonah

Subject: RE: State of NH Bid 2828-24 Award / HVAC Preventativa Maintenance and Repair

Date: Friday, November 17, 2023 10:33:35 AM

Attachments: imaaeOOl-onQ

imaQe002.ono

imaae003.Dna

Written Consent to State of NH.odf

EXTERNAL: Do not open attachments or click on links unless you recognize and trust the

sender.

Jonah,

See the email below from Remo verifying that the COA is still valid. Let me know if you are all set.

Van 'BartCett

Planned Maintenance Consultant

Alliance Group Services, LLC

1494 Route 3A

Suite 11

Bow, NH 03304

(C) 802-318-1721

(0) 802-662-5487

Hello,

This email is to confirm that the attached "written consent" authorizing Dan Bartlett to act on behalf

of Alliance Group Services, LLC, is still in effect and valid as of today, November 17, 2023, and going

forward.

Thank you.

Remo Monfreda

CFO

ALLIANCEGROUP SERVICES, LLC

Mail: PC Box 666 | Essex Junction, VT 05453

Ship: 6 David Drive | Essex Junction, VT 05452

Main: 802-864-4000 | Direct: 802-857-5857

rpmom@agusa.com | www.agusa.com

From: Rosa, Jonah <Jonah.L.Rosa@das.nh.gov>

Sent: Thursday, November 16, 2023 3:51 PM

To: Dan Bartlett <danb@agusa.com>

Subject: RE: State of NH Bid 2828-24 Award / HVAC Preventatlve Maintenance and Repair

Thank you, Dan. I see the attached Certificate of Authority is dated 9/1/2023, but the State requires

this be no more than 30 days from the P37 signature date. Would you be able to provide a new

certificate or an email from Jason Patnaude or Remo Monfreda confirming that the attached is still

valid?

Best Regards,

Jonah Rosa

Purchasing Agent

State of New Hampshire

Department of Administrative Services

Bureau of Purchasing and Property

25 Capitol Street, RM 102

Concord, NH 03301

(603) 271-2550

Email: Jonah.L.Rosa@das.nh.gov

https://das.nh.aov/purchasina

Nominate on outstanding employee! Go to: https://das.nh.aov/comm/das-emplovee-

recognition-program.ospx

From: Dan Bartlett <danb@agusa.com>

Sent: Thursday, November 16, 2023 2:21 PM

To: Rosa, Jonah <Jonah.L.Rosaf5)das.nh.gov>

Subject: RE: State of NH Bid 2828-24 Award / HVAC Preventative Maintenance and Repair

EXTERNAL: Do not open attachments or click on links unless you recognize and trust the sender.

Jonah,

See attached paperwork for the signed P37, COA & COI for bid 2828-24.

Van 'BartCett

Planned Maintenance Consultant

Alliance Group Services, LLC

1494 Route 3A

Suite 11

Bow, NH 03304

(C) 802-318-1721

(0) 802-662-5487

From: Rosa, Jonah <Jbnah.L.Rosa(5)das.nh.gov>

Sent: Wednesday, November 8, 2023 3:50 PM

To: Dan Bartiett <danb(aa^usa.com>

Subject: State of NH Bid 2828-24 Award / HVAC Preventative Maintenance and Repair

Hi Dan,

i am sending this email to notify you that Alliance Group has been awarded the State of NH contract

for HVAC Preventative Maintenance and Repair. Please review for accuracy and return the signed

attached P37 form. Certificate of Authority (examples attached), and Certificare of insurance no later

than Friday, 11/17/2023. Please ensure the business name listed on the Certificate of Authority

matches what is shown on the P-37. The bid response is attached as a reference so you may see that

the language was copied over to the P-37 correctly. Thank you.

Best Regards,

Jonah Rosa

Purchasing Agent

State of New Hampshire

Department of Administrative Services

Bureau of Purchasing and Property

25 Capitol Street, RM 102

Concord, NH 03301

(603) 271-2550

Emoii: Jonah.L.Rosa@das.nh.aov

https://das.nh.aov/purchasing

Nominate on outstanding employee! Go to: https://dos.nh.aov/comm/dos-empioyee-

recognition-proorom.ospx

A.c^RD CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDrrVYY)

11/15/2023

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERfS), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poIlcy{les) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on

this certificate does not confer rights to the certificate holder in lieu of such endorsementls).

PRODUCER

Hickok & Boardman, Inc

346 Shelburne Rd

Burlington VT 05401

CONTACT

NAME;

fflclfo. E.1I; 802-658-3500 | noi-. 802-658-0541E-MAIL.,

ADDRESS; e-doc(S)hbinsurance.cam

INSURERIS) AFFORDING COVERAGE NAIC#

INSURER A; Nationwide Mutual Ins Co

INSURED ALLIGR0.01

Alliance Group Services, LLC

DBA Alliance Mechanical

P.O. Box 666

Essex Junction VT 05453

INSURER B; Harlvsvllle Ins Co

INSURER C:

INSURER D;

INSURER E:

INSURERS;

INSR

LTR

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD

INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS

EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

ADDLISUBRITYPE OF INSURANCE POUCYEFF POUCYEXP

POLICY NUMBER IMM/DD/YYYYl IMM/DDftnnnO UNITS

COMMERCIAL GENERAL UABILITY

I CLAIMS-MADE OCCUR

MPA0000004137BD 3/19/2023 3/19/2024 EACH OCCURRENCE

GENl AGGREGATE UMIT APPLIES PER;

POLICY [X] I

OTHER:

I PROJECT □ LOG

AUTOMOBILE LIABIUTY

in ANY AUTO

OWNED

AUTOS ONLY

HIRED

AUTOS ONLY

SCHEDULED

AUTOS

NON-OWNED

AUTOS ONLY

BA0000004134BD 3/19/2023 3/19/2024

DAMAGE TO RENTED

PREMISES (Ea occurrence)

MED EXP (Any one person)

PERSONAL &ADV INJURY

6ENERALAGGREGATE

S 1,000,000

$100,000

S 5,000

S 1,000,000

PRODUCTS - COMP/OP AGG

COMBINED SINGLE LIMIT

fEa accident)

BODILY INJURY (Per person)

BODILY INJURY {Per acddeni)

PROPERTY DAMAGE

(Per accldenO

$2,000.000

52,000,000

51,000,000

UMBRELLA UAB

EXCESS LlAB

OCCUR

CLAIMS-MADE

DEO I RETENTIONS in nnn

CMBOOOOC04136BD 3/19/2023 3/19/2024 EACH OCCURRENCE 55,000.000

AGGREGATE 5 5.000.000

WORKERS COMPENSATION

AND EMPLOYERS'UABtUTY

ANYPROPRIETOR/PARTNER/EXECUTIVE

OFFICER/MEMBEREXCLUOEO?

(Mandatory in NH)

If yes, describe under

DESCRIPTION OF OPERATIONS below

Y/N

□

WC0000004135BD 3/19/2023 3/19/2024 fPERI STATUTE

OTH-

ER

EL. EACH ACCIDENT 51,000,000

EL DISEASE - EA EMPLOYEE 51,000.000

EL DISEASE-POUCY LIMIT 51.000.000

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES fACORD 101, Additional Remarks Schedule, maybe attached If more space is required)

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

State of NH-Dept. of Admin Services ACCORDANCE WITH THE POLICY PROVISIONS.

Bureau of Purchase and Property

25 Capital St. Room 102 AUTHORIZED REPRESENTATIVE

Concord NH 03301

1

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

ALLIANCEGROUP

State of NH

HVAC Preventative Maintenance and Repair Services Bid

Bid # 2828-24

Bid Closing Date and Time: 11/2/2023 @ 11 AM

Purchasing Agent: Jonah Rosa

Date Submitted: 11/2/2023 @ 9 AM

This packet includes the following items in order

- Completed Transmittal Letter

- Initialed and dated RFP with vendor contact information

- Signed addendums 1-5

- Initialed and dated attachment 4: SOW Courts

- Initialed and dated attachment 5: SOW CFB

- Initialed and dated attachment 6: SOW DOC

- Initialed and dated attachment 7: SOW DMAV

- Initialed and dated attachment 8: SOW DOS

- Initialed and dated attachment 9:S0W CFB2

- Completed offer sheets 1,1,3

1494 Route 3A Suite 11 Bow. NH

Tel: 603-790-8272 * Fax: 802-857-5019 * www.agusa.com

STATE OF NEW HAMPSfflRE TRANSMITTAL LETTER

Date: 11/1/23 Company Name: Alliance Group Services, LLC

Address: 1^94 Route 3A Suite 11 Bow, NH 03304

To: Point of Contact: Jonah Rosa ~~

Telephone: (603)-271-2550

Email: NH.Purchasiiig@das.nli.gov

RE: Bid Invitation Name: HVAC Preventative Maintenance and Repair Services

Bid Number: 2828-24

Bid Posted Date (on or by): 9/29/2023

Bid Closing Date and Time: 10/26/2023 @ 2:00 PM (EST)

Dear Mr. Rosa,

[Insert name of signor) Daniel Baitlett qj, behalf of Alliance GfOUp ServiceS,ryepnan,e of entity submitting bid(collectively referred to as "Vendor") hereby submits an offer as contained in the written bid submitted herewith ("Bid") to the State of New

Hampshire in response to BID # 2828-24 for HVAC Preventative Maintenance and Repair Services at the price(s) quoted herein in complete

accordance with the bid.

Vendor attests to the fact that:

1. The Vendor has reviewed and agreed to be bound by the Bid.

2. The Vendor has not altered any of the language or other provisions contained in the Bid document

3. The Bid is effective for a period of 180 days from the Bid Closing date as indicated above.

4. The prices Vendor has quoted in the Bid were established without collusion with other vendors.

5. The Vendor has read and fully understands this Bid.

6. Further, in accordance with RSA 21-1:11-c, the undersigned Vendor certifies that neither the Vendor nor any of its subsidiaries, affiliates or

principal officers (principal officers refers to individuals with management responsibility for the entity or association):

a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2, RSA 356:4, or any state or federal law or

county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled;

b. Has been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20;

c. Has previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document

submitted to the state of New Hampshire, which information was not corrected as of the time of the filing a bid, proposal, or quotation;

d. Is currently debarred from performing work on any project of the federal govemment or the government of any state;

e. Has, within the past 2 years, failed to cure a default on any contract with the federal govemment or the govemment of any state;

f. Is presently subject to any order of the department of labor, the department of employment security, or any other state department, agency,

board, or commission, finding that the applicant is not in compliance with the requirements of the laws or rules that the department, agency,

board, or commission is charged with implementing;

g. Is presently subject to any sanction or penalty finally issued by the department of labor, the department of employment security, or any

other state department, agency, board, or cormnission, which sanction or penalty has not been fully discharged or fulfilled;

h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section;

i. Has failed or neglected to advise the division of any conviction, plea of guilty, or finding relative to any crime or violation noted in this

section, or of any debarment, within 30 days of such conviction, plea, finding, or debarment; or

j. Has been placed on the debarred parties list described in RSA 21-1:11-c within the past year.

This document shall be signed by a person who is autliorized to legally obligate the responding vendor. A signature on this document indicates that

all State of New Hampshire terms and conditions are accepted by the responding vendor and that any and all other terms and conditions submitted by

the responding vendor are null and void, even if such terms and conditions have terminology to the contrary. The responding vendor shall also be

subject to State of New Hampshire terms and conditions as stated on the reversexf the purchase order.

Authorized Signer's Signature j A ^ Authorized Signer's Title Planned maintenance Consultant

Page I of20

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Date 11/1/23

REQUEST FOR BID FOR HVAC PREVENTATIVE MAINTENANCE AND REPAIR

SERVICE? FOR THE STATE OF NEW HAMPSHIRE

1. PURPOSE;

The purpose of this bid invitation is to establish a contract for HVAC preventative maintenance and repair services to the State of New

Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the

requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section (detailed information on

how to fill out the pricing information can be found in the "Offer" section); complete the "Vendor Contact Information" section; and

finally, fill out, and signed page one of the bid invitation.

3. BID SUBMITTAL:

All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or

before the date and time specified on page 1 of this bid under "Bid Closing". Interested parties may submit a bid to the State of New

Hampshire Bureau of Purchase and Property by email to NH.Purchasing@.DAS.NH.Gov. All bids shall be clearly marked with

bid number, date due and purchasing agent's name.

IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR BID

RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization

to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00

PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her

representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in

violation of this part and may be found non-compliant.

Questions shall be submitted by email to Jonah Rosa at Jonah.L.Rosa@.DAS.NH.Gov.

Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person submitting the question.

5. BID DUE DATE:

All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal

letter of this bid. Submissions received after the date and time specified shall be marked as "Late" and shall not be considered in the

evaluation process.

All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor's disclosure or distribution

of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of

Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing.

Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site

address is: https://apps.das.nh.gov/bidscontracts/bids.aspx.

7. TIMELINE:

The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a "no

later than" date.

09/29/2023 Bid Solicitation distributed on or by

10/20/2023 Last day for questions, clarifications, and/or requested changes to bid

10/26/2023 2:00 PM (EST) Bid Closing

01/01/2024 Implementation of Contract

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8. TERMS OF SUBMISSION:

All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless

of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor's

bid shall become public information once a contract(s) has been awarded.

A responding bid that has been completed and signed by your representative shall constitute your company's acceptance of all State of

New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no

bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any

elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall

select, evaluate, or award the RPB.

Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are

specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions

contain language to the contrary.

The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State,

following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements

and price conditions established by the vendor's offer.

CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART HEREOF.

Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors may submit

additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State's format.

9. CONTRACT TERM:

The term of the contract shall commence on January 1,2024, or upon approval of the Govemor and Executive Council, whichever is later,

through June 30,2028, a period of approximately four and a half (4,5) years.

The contract may be extended for up to an additional two years thereafter under the same terms, conditions and pricing structure upon the

mutual agreement between the successful Vendor and the State with the approval of the Govemor and Executive Council.

10. CONTRACT AWARD:

The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest cost by location for

section 1 and lowest cost in total for section 2 (Bureau of Courts). The State reserves the right to reject any or all bids or any part

thereof. All award(s) shall be in the form of a State of New Hampshire Contract(s).

The State reserves the right to add or remove locations and/or equipment throughout the temi of a resultant contract. The State shall submit a

request for quote (RFQ) including a detailed scope of work to the successful Contractor for the addition of new locations and/or equipment.

Quotes shall be consistent with pricing and service requirements contained herein and no service shall be performed until documented

acceptance by the State is provided. Any addition of new equipment which constitutes a material change or increase in the assigned price

limitation shall be effective upon approval of a contract amendment Changes which do not constitute material change in scope of service or

increased contract price limitation shall be effective upon written approval of the State.

Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling

out or signing of any other document by State of New Hampshire persormel.

11. NOTIFICATION AND AWARD OF CONTRACTrSL-

Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses

and pricing shall be made public. Otfier specific response information shall not be given out. Bid results shall be made public after final

approval of the contract(s).

Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.asDX.

For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of

in person public bid openings the State shall conduct openings via electronic means until further notice.

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Date 11/1/23

12. LIABILITY;

The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract

issuance.

13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda,

and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected

vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this

time, in accordance with the provisions of NH RSA 21-0:37.

Confidential, commercial or financial information may be exempt from public disclosure under RSA 91 -A:5, IV. Any and all information

contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

If the Bidder considers an^; portion of a submission confidential, they shall provide a separate copy of the full and complete

document, fully redacting those portions by blacking tbem out and shall note on the applicable page or pages of the document that

the redacted portion or portions are "confidential." Use of any other term or method, such as stating tliat a document or portion thereof is

"proprietary", "not for public use", or "for client's use only", is not acceptable. In addition to providing an additional fully redacted copy of

the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be

confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter

must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these

instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by

failing to designate redactions in the manner required by these instmctions, or by including redactions which are contrary to these

instructions or operative law may be rejected by the State as not confomiing to the requirements of the bid or proposal. Marking or

designating an entire proposal, attachment or section as confidential shall neither be accepted nor honored by the State. Marking an entire

bid, nrotwsal. attachment or full sections thereof confidential without taking into consideration the public's right to know shall neither be

accepted nor honored bv the State-

Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public

disclosure REGARDLESS of whether or not marked as confidential.

If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what

information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal

or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by

the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the

State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

By submitting a proposal. Bidders acknowledge and agree that:

• The State may disclose any and all portions ofthe proposal or related materials which are not marked as confidential and/or which

have not been specifically explained in the letter to the person identified as the point of contact for this bid;

• The State is not obligated to comply with a Bidder's designations regarding confidentiality and must conduct an independent

analysis to assess the confidentiality ofthe information submitted in your proposal; and

• The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described

above without any liability to a Bidder.

14. TERMINATION:

The State of New Hampshire shall have the right to terminate the contract at any time with a thirty (30) day written notice to the

successful Vendor.

15. VENDOR CERTIFICATIONS:

All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

• STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a

completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website

for information on obtaining and filing the required forms (no fee: https://DAS.NH.Gov/Purchasing).

• NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a

corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general

partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH

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Date 11/1/23

Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH

Secretary of State; https://sos.nli.gov/con)oration-division/.

• CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who

will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-

Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the

designated State agency prior to commencing any work.

• CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of

comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure

against all claims of bodily injury, death or property damage in amounts of not less than $1,000,000 per occurrence and

$2,000,000 aggregate. Coverage shall also include State of New Hampshire workers' compensation insurance to the extent

required by RSA Chapter 281-A.

16. BID PRICES:

Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs

required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by

whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless

otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's

receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge.

Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a response to an RFP,

RFB or RFQ, the unit price shall be binding upon the vendor".

Price decreases shall become effective immediately as they become effective to the general trade or the Vendor's best/preferred

customer.

Updated published price list MUST be emailed to Jonah.L.Rosa@DAS.NH.Gov.

17. AUDITS AND ACCOUNTING:

The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of

determining compiiance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting

contract.

At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a

complete and accurate accounting of all products and quantities ordered by each agency and institution and by political subdivisions and

autliorized non-profit organizations.

18. ESTIMATED USAGE:

The quantities indicated in the offer section of this bid invitation are an estiraate only for the State ofNew Hampshire's armual requirements.

These quantities are indicated for informational purposes only and shall not be considered minimum or guaranteed quantities, nor shall they

be considered maximum quantities. These quantities do not include any eligible participant usage.

19. USAGE REPORTING:

The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible

participant. Reports are due no later than 30 days after each end of each calendar quarter to Jonah Rosa at the Bureau ofProcurement

Services and sent electronic to Jonah.L.Rosa@DAS.NH.Gov. At a minimum, the Report shall include:

• Contract Number

• Utilizing Agency and Eligible Participant

• Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)

• Recycling documentation with respect to content used in the manufacture, development and distribution process of goods and

services sold. This report shall include but not be limited to:

oPercentage of recycled materials contained within finished products

o Percentage of waste recycled throughout the manufacturing process

oTypes and volume of packaging used for transport

o Any associated material avoided and/or recycled as applicable under contract

o A standardized reporting form will be provided after contract award

• Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.

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Date 11/1/23

• In Excel format

20. ESTABLISHMENT OF ACCOUNTS:

Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions

or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an

order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed.

However, there shall be no delay in any shipment; the agency shall receive tlie items ordered in accordance with the delivery time required

under this bid invitation, as if an account already exists for the agency.

21. ELIGIBLE PARTICIPANTS:

Pohtical sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other govenunental organization), or any

nonprofit agency under tlie provisions of section 50Ic of the federal internal revenue code, are eligible to participate under this contract

whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In

doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the

successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.

22. PAYMENT:

Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the State of New

Hampshire. Use the following link to enroll with the State Treasury for ACH payments: httns://www.nh.gov/treasurv/state-

vendors/index.htm Eligible participants shall negotiate their own payment methods with the successful Vendor.

23. INVOICING:

Invoices shall be submitted to the corresponding State agency after completion of work.

24. TERMS OF PAYMENT:

Payment shall be made in full within thirty (30) days after receipt of the invoice and acceptance of the corresponding goods and/or

services to the State's satisfaction.

25. VENDOR RESPONSIBILITY:

The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at:

https://apps.das.nh.gov/bidscontracts/bids.aspx.

It is a prospective Vendor's responsibility to access our website to determine any bid invitation under which the Vendor desires to

participate. It is also the Vendor's responsibility to access our website for any posted addenda.

The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to

ensure that no bidding opportunity or addendum is overlooked.

It is the prospective Vendor's responsibility to forward a signed copy of any addendum requiring the Vendor's signature to the Bureau

of Purchase and Property with the bid response.

In preparation of a bid response, the prospective Vendor shall:

• Provide pricing information as indicated in the "Offer" section; and

• Provide all other information required for the bid response (if applicable); and

• Complete the "Vendor Contact Information" section; and

• Complete the company information on the "Transmittal Letter" page, and sign under penalty of unsworn falsification in

the space provided on that page.

It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor Registration with up to date

contact information.

Contract specific contact information (Sales contact. Contractor contract manager, etc.) shall be sent to the State's Contracting Office

listed in Box 1.9 of Form P-37.

Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be

current through a formal electronic submission to the Bureau of Purchase and Property at:

https://www.das.nh.gov/purchasing/vendorresources.aspx.

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26. IF AWARDED A CONTRACT:

The successful Vendor shall complete the following sections of the attached Agreement State of New Hampshire Form #P-37:

Section 1.3 Contractor Name

Section 1.4 Contractor Address

Section 1.11 Contractor Signature

Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

• Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.

• Provide proof of sufficient workers' compensation insurance coverage or evidence of exemption from RSA Chapter 81 -A.

• If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a

certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a

copy of the appropriate registration document certified by the NH Secretary of State.

27. SPECIFICATIONS:

Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid

invitation, the prospective Vendor shall address all requirements for information as outlined herein.

28. SITE VISITATION:

Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine

everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility

to fiilly understand what is necessary to accomplish a successful and complete services. Coordinate site visits with the respective

contact for each location on "Attachment 2: Equipment List" as needed.

29. SCOPE OF SERVICES:

Vendor shall supply all labor, tools, transportation, materials, equipment, permits, and technician certifications as necessary and

required to perform HVAC Preventative Maintenance and Repair services as described herein. The preventative maintenance and

repairs shall be in compliance with the manufacturer's specifications and the following at a minimum. The Vendor shall create a

recommended schedule for preventative maintenance and send electronically to the respective State site representative. The Vendor

must be licensed to work in the State of New Hampshire, have a minimum of Five (5) years' verifiable commercial experience in

HVAC maintenance and repair. Technicians employed by the Vendor must have a State of New Hampshire Gas Fitter's license. The

successful Vendor must be certified by the manufacturers to work on any of the equipment described in this bid and able to provide the

certificates as applicable.

29.1. The Contractor shall provide annual fall preventative maintenance of the unit heaters lUH) and cabinet unit heaters ("CUHl as

described herein. The maintenance inspection shall include the following services:

• Inspect grilles, coils, fan, blower wheels, etc. Clean as needed.

• Lubricate fan and motor bearings as required Check motor volts/amps.

• Check belts and sheaves where applicable.

• Check/cleandiains, pans, condenser pumps where applicable.

• Check and tighten all electrical connections.

• Check unit-operating conditions.

• Check/inspect heat exchanger for overall condition and safe functionality.

• Replace condensate acid neutralizing media Ix/year during Fall PM.

• Check gas valve and associated controls where applicable.

• Check and tighten electric heater connections Check amps/volts where applicable.

• Check filters on CUH units, replace Ix/year during Fall PM.

• Check any outdoor air or mixing dampers for proper operations where applicable.

• Check fan assemblies.

• Check burner interlock controls.

• Check and tighten all mounting hardware.

• Check overall operation.

• Check operating controls.

• Check for overall safe and proper operation of equipment.

• Report any deficiencies found to on-site personnel.

29.2. The Contractor shall provide semi-annual preventative maintenance of the air handler svstems to include air handlers (AHU's),

energy recovery ventilatorsAJnits (ERV's/ERU's), and Fan Coil Units (FCU's/FC's) Inspections shall include the following;

• Check bearings for wear.

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29,3. T

Check fans and fan shafts for proper balance.

Check all belts for proper tension, alignment and wear.

Check all air handling systems for sequence of operations and internal controls.

Inspect all heating and cooling coils. Clean as needed.

Inspect all condensation pans and check to ensure that pans are pitched correctly for proper drainage. Clean as needed.

Biocide tablets will be used in the condensation pans so that the pans are clean and in good working order. Where

applicable.

Check all sheaves for proper alignment.

Check and tighten all electrical terminations.

Check contacts for wear.

Check and record motor current against nameplate.

Check all safety controls.

Lubricate motors/bearings where applicable.

Check fan wheels - clean as required.

Check fan scrolls - clean as required.

Check fan bearing supports.

Check motor supports.

Check damper operation.

Check damper linkages.

Inspect and clean/flush condeitsate pumps where applicable.

Inspect energy recovery wheels and/or desiccant media cores Where Applicable. Report any deficiencies to agency.

Replace contractor provided air filters 2x/year during scheduled PMs.

Check humidifier strainer where applicable.

Check and clean humidifier float assembly where applicable.

Check humidifier level controls where applicable.

Check and clean humidifier drain/pan where applicable.

Check humidifier heating elements where applicable.

Check all humidifier controls where applicable.

Check and clean outside air intakes.

Check for any unusual noises or vibrations.

Check stmctural integrity of the unit.

Replace contractor provided belts Ix/year during the Fall PM.

Contractor shall provide semi-annual ductless split Heat-Pump Svstems maintenance as required to maintain them in

proper operating condition by providing, at a minimum, the following services:

Inspect overall condition of urrits (indoor and outdoor).

Check and record volts/amps of compressors.

Check and record volts/amps of condenser fan motor(s).

Check starter and contact surfaces.

Check and record operating temperatures.

Check refiigerant charge/pressures on units as needed based on unit operations.

Check moisture indicators and sight glasses.

Check oil levels where applicable.

Check all safety controls.

Check superheat and adjustment.

Check hot gas by-pass controls where applicable.

Check head pressure controls where applicable.

Check unloader operation where applicable.

Check all internal operating controls.

Check and tighten all electrical connections.

Lubricate motors/bearings where applicable.

Inspect and clean condenser coil(s). Contractor shall provide and utilize condenser coil cleaner. The coils must be

thoroughlv Ix/year during the spring PM.

Check cap tubes/piping for chafing.

Check crankcase heaters.

Visually check for signs of oil and refrigerant leaks.

Check for any unusual noises or vibrations.

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• Check stiuctural integrity of the unit.

• Clean indoor evaporator washable air filters during both semi-annual PM's.

• Inspect evaporator and condenser coils for condition and signs of leaks.

• Operate unit from thermostat and ensure proper operations.

• Check crankcase heaters' operations where applicable.

29.4. The contractor shall provide annual fall exhaust fans (EFI maintenance to include at a minimum the following:

• Replace contractor provided belts 1 x/year during the Fall PM.

• Inspect unit for overall condition.

• Check motor amp draw to nameplate.

• Inspect and tighten all electrical connections.

• Check bearings to ensure proper operations. Lubricate as needed.

• Inspect fan/blower for overall condition.

• Inspect motor and fan/blower sheave and pulley fijr overall condition and signs of uneven wear.

29.5. The Vendor shall provide semi-annual inspections of all control svstems including all components as described below. These

inspections will take place in the spring and fall. The automatic temperature control system services shall consist of, at a

minimum, the following services;

Calibrate all transmitter receiver gauges and controllers

Check all PE switches, solenoid air valves and limit controls

Check all control valves and pilot positioners

Check operation of all auxiliary devices

Review HVAC system sequence of operation

Check all dampers and lubricate

Check operational sequence of all VAV's, single duct terminal units, CAV's and related preheat, reheat and

radiation valves and motors, if equipment is not working notify maintenance mechanics

Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters

Check all room thermostats

Check time clock operation and settings

Check particle filters and oil filters (change as required)

Check pressure reducing valve settings

Check low-pressure safety valve

Check air dryer refrigerant pressure/temperatures

Check air dryer drain tap and bypass valves

Drain air compressor tank and check traps

Check air compressor oil pressure

Check air compressor belt and sheaves (change as required); Change air compressor suction filter as required

Check air compressor unloaders and check valve

Check air compressor operating controls including PE switch, starter and alternator

Check air compressor high-pressure safety valve

Perform any software changes, upgrades and backups as required

Repair or replace all defective components

Any other maintenance, or component replacement or repair necessary to maintain the control systems in

accordance with manufacturer's specifications is included with this agreement

29.6. In the spring of each year, the Vendor shall provide electrical testing of all disconnect switches, motor starters, wiring and all

other electrical devices associated with the water chiller and all air conditioning systems. At a minimum the following must be

done:

• Megger all motors

• Check over current settings

• Check insulation resistance

• Check contact resistance

• Check all connections for tighmess, and

• Clean service and repair and/or replace all defective components.

• A complete report of the results from the electrical testing company shall be submitted directly to the Administrator,

Bureau of General Services within thirty days of completing the work.

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Date 11/1/23

29.7. The Vendor shall perform the procedures necessary to "startup" and "shutdown" the chillers in accordance with the

manufacturers' recommendations. Start and shutdown times will be determined by the State and will vary from location to

location. Should startup be required before May 1® or shut down after September SO"", the State will be responsible for cooling

tower draining and refilling in the event of freezing temperatures.

29.8. The Vendor shall clean all condenser tubes once each vear in order to remove all scale and sludge. The Vendor shall use either

chemical or mechanical means to accomplish the above, but if chemical means are used the Administrator, Bureau of General

Services must be notifted so that he/she may inspect and approve the cleaning. The Vendor shall be responsible to clean

evaporator tubes if required to maintain the chiller in proper operating condition.

29.9. The Vendor shall maintain all refrigerated chillers and air conditioning systems and as required to maintain tliem in proper

operating condition by providing, at a minimum the following services:

• Check unit thoroughly for refrigerant leaks and proper amount of refrigerant; add refrigerant as required (Vendor

shall be responsible for the removal and disposal of used refrigerant)

Check and calibrate safety and operating controls

Check and tighten all electrical terminals and terminations, check contacts for wear and replace and/or repair all

defective electrical components

Check oil level in compressors and add as required

Check glycol level and add as required

Check crankcase heaters

Check internal interlocks, flow switches and any associated pumps and fans

Check oil samples for acid and change oil when so indicated by analysis

Any other maintenance or component replacement or repair necessary to maintain the refrigerated chillers and air

conditioning systems in accordance with manufacturer's specifications. Any associated costs for crane or hoist

usage shall be included.

29.10. The Vendor shall clean and check all cooling towers a minimum of once a vear and as required to maintain them in proper

operating condition. At a minimum, the services shall consist of the following:

Draining, flushing and cleaning towers

Clean and painting rusted areas

Check and clean or replace nozzles

Check float valves and repair or replace if necessary

Inspect and lubricate all bearings

Check fans for balance and repair or replace if necessary

Clean fan blades

Check and tightening all electrical terminations. Check contacts for wear; repair and/or replace defective electrical

components and check motor current against nameplate.

• Any other maintenance or component replacement or repair necessary to maintain the cooling towers in accordance

with manufacturer's specifications is included.

29.11. The Vendor shall maintain all condenser water, chilled water, circulator pumps and glycol pumps a minimum of once a vear

and as required to maintain them in proper operating condition by providing, at a minimum, the following services;

Clean and painting of pump housings when required

Inspect electrical connections and contactors

Check couplings for alignment and wear and realign or replace when necessary

Lubrication of all bearings

Check packing and adjust or replace if necessary

Clean strainers

Check impeller and wearing rings and replace if necessary

Check for bearing wear and replace if needed

Check and replace gaskets when needed

Tighten all nuts and bolts, check and tighten all electrical terminations, check contacts for wear, repair and/or

replace defective electrical components, check motor current against nameplate and check motor mounts and

vibrator pads.

• Any other maintenance or component replacement necessary to maintain the condenser water, chilled water,

circulator pumps and glycol pumps in accordance with manufacturer's specifications is included in this agreement.

29.12. The Vendor shall test and provide water treatment of the glycol system for PH, specific gravity, freeze point and glycol

Contractor Initials

Date11'l/23

percentage. The Vendor shall treat the glycol loop to maintain proper PH, and inhibitor levels. The Vendor shall provide

complete chemical water treatment of the cooling towers, condenser water and chilled water loops. Monthly water treatment

reports shall be submitted to the corresponding State representative and should include at a minimum:

• PH

• Dissolved solids

• Alkalinity

29.13. The Vendor shall clean and check the Plate Heat Exchanger a minimum of once a vear and as required to maintain it in proper

working condition. The Vendor shall inspect the equipment completely and perform any required maintenance in accordance

with the manufacturer's recommendations.

29.14. Air handler systems shall be inspected semi-annuallv in the spring and the fall. Maintenance shall be performed on the air

handlers during these semi-annual inspections and shall include, at a minimum, the following services:

Repair or replace defective bearings as required

Check fans and fan shafts for proper balance and repair or replace as necessary

Check all belts for proper tension, alignment and wear, replace belts as required

Check all air handling systems for proper flow, operation and control sequence (All related controls are included)

Align all sheaves and repair or replace as required

Check and tighten all electrical terminations, check contacts for wear; Repair and/or replace defective electrical

components and check motor current against naraeplate

• Any other maintenance or component replacement or repair necessary to maintain the air handlers in accordance

with manufacturer's specifications is included in this agreement.

29.15. In addition to annual start up and shut down and any emergency requirement, the Vendor shall provide a monthlv inspection

visit for each chilled water and air conditioning system. During these monthly visits, they shall completely inspect the

equipment and perform any required maintenance pursuant to the manufacturers' recommendation.

29.16. The annual preventative maintenance inspections shall be scheduled and completed prior to the heating/cooling season, subject

to the approval of the agency contact.

29.17. The Vendor shall, in performing the services as described herein, utilize mechanics skilled in the service of large water chillers

and air conditioning systems that have at a minimum, obtained a "joumeyman" level of competence.

29.18. The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Vendor shall employ a

sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the mechanic

arriving at the job site no later than three (3) hours after the call is entered. If overtime is necessary as a result of late arrival, the

State may deduct the additional time, over three (3) hours fi-om any overtime payment.

29.19. Request to repair and/or replace parts shall be approved by the State Agency or his/her designated representative(s). Materials

shall be invoiced not to exceed 10% above vendor's cost. All replacement parts shall be new and of the same quality and brand

name as that being replaced. All supplies such as oils and refiigerants shall be as specified by the equipment manufacturer.

Substitutions will be permitted only with prior authorization of the State Agency or his/her designated representative(s).

29.20. The Vendor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work

performed and obtain signature thereon fi-om the State Agency or his/her designated representative(s).

29.21. The Vendor shall present two (2) copies of a Final Report of work done the previous calendar year. The report may be in a

narrative during each month of the contract year. The report shall be submitted to the State Agency or his/her designated

representative(s), on or before Januarv 30th of the following year.

29.22. The Agency shall provide the Vendor with all pertinent information regarding the requirements for services within two (2)

working days of receiving a request for information from the Vendor.

29.23. Examine any documents submitted by the Vendor and rendering decisions pertaining thereto promptly to avoid delay in the

progress of the Vendor's work.

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30. EMERGENCY REPAIRS:

Emergency repairs are defined as urgent, have impacted the safety of personnel, or impacted the operational capability of the State and

are needed within 24 - 48 hours of notification to the vendor. The awarded Vendor(s) shall provide repair rates at the hourly rates for

the State facilities listed herein. Agencies shall request services by issuing a Request for Quote (RFQ) with scope of work detailing as

much information about the repair as available.

Requests for emergency repairs and/or replace parts shall be approved in advance by the State representative. Materials shall be

invoiced not to exceed 10% above Vendor's cost. All replacement parts shall be new and of the same quality as that being replaced. All

supplies such as oils and refi-igerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with

prior authorization of the State representative.

The Vendor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work

performed and obtain signature thereon fi-om the State representative.

The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Vendor shall employ a

sufficient number of trained and certified technicians so that calls of any emergency nature can be answered promptly with the

mechanic arriving at the job site no later than three (3) hours after the call is entered. Vendor shall provide a not to exceed estimate

before starting any work. If overtime is necessary and is determined to be caused by the Vendor, the State may at their discretion

deduct a portion of the additional time.

31. OTHER REPAIRS / REPLACEMENTS (NON-EMERGENCY):

The awarded Vendor(s) shall provide repair rates at the hourly rates for the State facilities listed herein for other repairs that are not a

part of preventative maintenance and are not emergency repairs. Agencies shall request services by issuing a Request for Quote (RFQ)

with scope of work detailing as much information about the repair as available.

Requests to repair and/or replace parts shall be approved in advance by the State representative. Materials shall be invoiced not to

exceed 10% above Vendor's cost. All replacement parts shall be new and of the same quality as that being replaced. All supplies such

as oils and refiigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior

authorization of the State representative.

The Vendor shall, after each visit and before leaving the job site, present a written summary of the work perfonned and obtain

signature thereon from the State representative.

32. ADDITIONAL REQUIREMENTS:

Unless otherwise stated in the Scope of Services, all services performed under this Contract(s) shall be performed between the hours of

8:00 A.M. and 4:00 P.M. for State business days, unless other arrangements are made in advance with the State. Any deviation in work

hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to

provide security and access to respective work areas. No premium charges shall be paid for any off-hour work.

The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and the State

are present. The conference shall be arranged by the requesting agency (State).

The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the

Vendor's employees, equipment or supplies. The Vendor shall replace in satisfactory condition all defective work and damages

rendered thereby or any o&er damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the

State may withhold any amormt necessary to correct all defective work or damages fi'om payments to the Vendor.

The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting

Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise

objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best

interest of security and the State.

The Vendor or their personnel shall not represent, themselves as employees or agents of the State.

While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be

deemed to be employees of the State.

All personnel shall observe all regulations or special restrictions in effect at the State Agency.

The Vendor's personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited.

Contractor Initials DB

Date 11/1/23

If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the name of the

company, their address, contact person and three references for clients they are currently servicing. Approval by the State must be

received prior to a sub-contractor starting any work.

33. WARRANTY REQUIREMENTS:

The successful Vendor shall be required to provide warranties on all service provided by the Vendor for a period of not less than one

(1) year or the manufacturer's standard warranty period, whichever is greater, commencing on the date work is performed. The

warranty shall cover 100% of repair or replacement costs, including all parts, shipping, labor, travel, lodging, and expenses.

34. OBLIGATIONS AND LIABILITY OF THE VENDOR:

The successful Vendor shall perform all work and furnish all materials, tools, equipment and safety devices necessary to perform the

requested services in the manner and within the time hereinafter specified. The Vendor shall provide said services to the satisfaction of

the State and in accordance with the specifications and at the price set forth herein. All work to be performed and all equipment to be

ftimished pursuant to the Scope of Services included herein shall be performed and furnished in strict accordance with the

specifications included herein, the terms of any contract awarded as a result of this solicitation, any associated contract drawings, and

the directions of State representatives as may be given from time to time while the work is in progress.

The successful Vendor shall take firll responsibility for the work to be performed pursuant to the Scope of Services included herein; for

the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about said work. The

Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any

part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such

orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work

required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to

delays or other complications caused by the weather, elements, or other natural causes.

The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other property resulting from the

Vendor's performance of the requested services shall be repaired at the Vendor's own expense so that such buildings, materials,

equipment, or other property are satisfactorily restored to their prior condition.

35. NON-EXCLUSrVE CONTRACT:

Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its discretion, to retain other

Contractors to provide any of the Services or Deliverables identified under this procurement or make an award by item, part or portion

of an item, group of items, or total Proposal.

36. OFFER:

Vendor hereby offers to perform the services to the State of New Hampshire as specified at the prices quoted below, in complete

accordance with the general and detailed specifications included herewith.

The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New Hampshire's annual

requirements. These quantities are indicated for informational purposes only and shall not be considered minimum or guaranteed

quantities, nor shall they be considered maximum quantities. These quantities do not include any eligible participant usage.

Complete "Attachment 3: Section I Offer Sheet" and "Attachment 5; Section 2 Offer Sheet."

37. VENDOR CONTACT INFORMATION:

Please provide contact information below for a person knowledgeable of and who can answer questions regarding this bid response.

Daniel Bartlett 603-790-8272

Contact Person Local Telephone Number Toll Free Telephone Number

danb@agusa.com agusa.com

E-mail Address Company Website

Alliance Group Services, LLC 1494 Route 3A Suite 11 Bow, NH 03304

Vendor Company Name Vendor Address

Contractor Initials

Date 11/1/23

38. ATTACHMENTS:

The following attachments are an integral part of this bid invitation:

Attachment 1: Sample P-37 Form

Attachment 2: Section I Equipment List

Attachment 3: Section 1 Offer Sheet

Attachment 4; Section 2 Scope of Work - Courts

Attachment 5: Section 2 Offer Sheet - Courts

The Bid Opening is open to the public oniine on 10/26/2023 at 2:00 PM at the following:

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Contractor Initials PB

Date 11/1/23

ATTACHMENT 1

SAMPLE FORM TO BE COMPLETED UPON AWARD

FORM NUMBER P-37 (version 2/23/2023)

Notice: This agreement and all of its attachments shall become public upon submission to Governor and

Executive Council for approval. Any information that is private, confidential or proprietary must

be clearly identified to the agency and agreed to in writing prior to signing the contract.

AGREEMENT

The State of New Hampshire and the Contractor hereby mutually agree as follows:

GENERAL PROVISIONS

1. IDENTIFICATION.

1.1 State Agency Name 1.2 State Agency Address

1.3 Contractor N ame 1.4 Contractor Address

1.5 Contractor Phone

Number

1.6 Account Unit and Class 1.7 Completion Date 1.8 Price Limitation

1.9 Contracting Officer for State Agency 1.10 State Agency Telephone Number

1.11 Contractor Signature

Date:

1.12 Name and Title of Contractor Signatory

1.13 S tate Agency Signature

Date:

1.14 Name and Title of State Agency Signatory

1.15 Approval by the N.H. Department of Administration, Division of Persoimel (ifapplicable)

By: Director, On:

1.16 Approval by the Attorney General (Form, Substance and Execution) (ifapplicable)

By: On;

1.17 Approval by the Governor and Executive Council (if applicable)

G&C Item number: G&C Meeting Date:

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Date 11/1/23

2. SERVICES TO BE PERFORMED. The State of New

Hampshire, acting through the agency identified in block 1.1

("State"), engages contractor identified in block 1.3

("Contractor") to perform, and the Contractor shall perform, the

work or sale of goods, or both, identified and more particularly

described in the attached EXHIBIT B which is incorporated

herein by reference ("Services").

3. EFFECTIVE DATE/COMPLETION OF SERVICES.

3.1 Notwithstanding any provision of this Agreement to the

contrary, and subject to the approval of the Governor and

Executive Council of the State of New Hampshire, if applicable,

this Agreement, and all obligations of the parties hereunder, shall

become effective on the date the Governor and Executive Council

approve this Agreement, unless no such approval is required, in

which case the Agreement shall become effective on the date the

Agreement is signed by the State Agency as shown in block 1.13

("Effective Date").

3.2 If the Contractor commences the Services prior to the

Effective Date, all Services performed by the Contractor prior to

the Effective Date shall be performed at the sole risk of the

Contractor, and in the event that this Agreement does not become

effective, the State shall have no liability to the Contractor,

including without limitation, any obligation to pay the Contractor

for any costs incurred or Services performed.

3.3 Contractor must complete all Services by the Completion

Date specified in block 1.7.

4. CONDITIONAL NATURE OF AGREEMENT.

Notwithstanding any provision of this Agreement to the contrary,

all obligations of the State hereunder, including, without

limitation, the continuance of payments hereunder, are contingent

upon the availability and continued appropriation of funds. In no

event shall the State be liable for any payments hereunder in

excess of such available appropriated funds. In the event of a

reduction or termination of appropriated funds by any state or

federal legislative or executive action that reduces, eliminates or

otherwise modifies the appropriation or availability of funding for

this Agreement and the Scope for Services provided in EXHIBIT

B, in whole or in part, the State shall have the right to withhold

payment until such funds become available, if ever, and shall

have the right to reduce or terminate the Services under this

Agreement immediately upon giving the Contractor notice of

such reduction or termination. The State shall not be required to

transfer funds from any other account or source to the Account

identified in block 1.6 in the event &nds in that Account are

reduced or unavailable.

hereof, and shall be the only and the complete compensation to

the Contractor for the Services.

5.3 The State reserves the right to offset from any amounts

otherwise payable to the Contractor under this Agreement those

liquidated amounts required or permitted by N.H. RSA 80:7

through RSA 80:7-c or any other provision of law.

5.4 The State's liability under this Agreement shall be limited to

monetaiy damages not to exceed the total fees paid. The

Contractor agrees that it has an adequate remedy at law for any

breach of this Agreement by the State and hereby waives any

right to specific performance or other equitable remedies against

the State.

6. COMPLIANCE BY CONTRACTOR WITH LAWS AND

REGULATIONS/EQUAL EMPLOYMENT

OPPORTUNITY.

6.1 In eoimection with the performance of the Services, the

Contractor shall comply with all applicable statutes, laws,

regulations, and orders of federal, state, county or municipal

authorities which impose any obligation or duty upon the

Contractor, including, but not limited to, civil rights and equal

employment opportunity laws and the Governor's order on

Respect and Civility in the Workplace, Executive order 2020-01.

In addition, if this Agreement is funded in any part by monies of

the United States, the Contractor shall comply with all federal

executive orders, rules, regulations and statutes, and with any

rules, regulations and guidelines as the State or the United States

issue to implement these regulations. The Contractor shall also

comply with all applicable intellectual property laws.

6.2 During the term of this Agreement, the Contractor shall not

discriminate against employees or applicants for employment

because of age, sex, sexual orientation, race, color, marital status,

physical or mental disability, religious creed, national origin,

gender identity, or gender expression, and will take affirmative

action to prevent such discrimination, unless exempt by state or

federal law. The Contractor shall ensure any subcontractors

comply with these nondiscrimination requirements.

6.3 No payments or transfers of value by Contractor or its

representatives in connection with this Agreement have or shall

be made which have the purpose or effect of public or

commercial bribery, or acceptance of or acquiescence in

extortion, kickbacks, or other unlawful or improper means of

obtaining business.

6.4. The Contractor agrees to permit the State or United States

access to any of the Contractor's books, records and accounts for

the purpose of ascertaining compliance with this Agreement and

all mles, regulations and orders pertaining to the eovenants, terms

and conditions of this Agreement.

5. CONTRACT PRICE/PRICE LIMITATION/ PAYMENT.

5.1 The contract price, method of payment, and terms of payment

are identified and more particularly described in EXHIBIT C

which is incorporated herein by reference.

5.2 Notwithstanding any provision in this Agreement to the

contrary, and notwithstanding unexpected circumstances, in no

event shall the total of all payments authorized, or actually made

hereunder, exceed the Price Limitation set forth in block 1.8. The

payment by the State of the contract price shall be the only and

the complete reimbursement to the Contractor for all expenses, of

whatever nature incurred by the Contractor in the performance

7. PERSONNEL.

7.1 The Contractor shall at its own expense provide all personnel

necessary to perform the Services. The Contractor warrants that

all personnel engaged in the Services shall be qualified to perform

the Services, and shall be properly licensed and otherwise

authorized to do so under all applicable laws.

7.2 The Contracting Officer specified in block 1.9, or any

successor, shall be the State's point of contact pertaining to this

Agreement.

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Date1l/1'23

8. EVENT OF DEFAULT/REMEDIES.

8.1 Any one or more of the following acts or omissions of the

Contractor shall constitute an event of default hereunder ("Event

of Default"):

8.1.1 failure to perform the Services satisfactorily or on schedule;

8.1.2 failure to submit any report required hereunder; and/or

8.1.3 failure to perform any other covenant, term or condition of

this Agreement.

8.2 Upon the occurrence of any Event of Default, the State may

take any one, or more, or all, of the following actions:

8.2.1 give the Contractor a written notice specifying the Event of

Default and requiring it to be remedied within, in the absence of a

greater or lesser specification of time, thirty (30) calendar days

from the date of the notice; and if the Event of Default is not

timely cured, terminate this Agreement, effective two (2) calendar

days after giving the Contractor notice of termination;

8.2.2 give the Contractor a written notice specifying the Event of

Default and suspending all payments to be made under this

Agreement and ordering that the portion of the contract price

which would otherwise accrue to the Contractor during the period

firom the date of such notice until such time as the State

determines that the Contractor has cured the Event of Default

shall never be paid to the Contractor;

8.2.3 give the Contractor a written notice specifying the Event of

Default and set off against any other obligations the State may

owe to the Contractor any damages the State suffers by reason of

any Event of Default; and/or

8.2.4 give the Contractor a written notice specifying the Event of

Default, treat the Agreement as breached, terminate the

Agreement and pursue any of its remedies at law or in equity, or

both.

9. TERMINATION.

9.1 Notwithstanding paragraph 8, the State may, at its sole

discretion, terminate the Agreement for any reason, in whole or in

part, by thirty (30) calendar days written notice to the Contractor

that the State is exercising its option to terminate the Agreement.

9.2 In the event of an early termination of this Agreement for any

reason other than the completion of the Services, the Contractor

shall, at the State's discretion, deliver to the Contracting Officer,

not later than fifteen (15) calendar days after the date of

tennination, a report ("Termination Report") describing in detail

all Services performed, and the contract price earned, to and

including the date of termination. In addition, at the State's

discretion, the Contractor shall, within fifteen (15) calendar days

of notice of early termination, develop and submit to the State a

transition plan for Services under the Agreement.

10.2 All data and any Property which has been received from the

State, or purchased with funds provided for that purpose under

this Agreement, shall be the property of the State, and shall be

returned to the State upon demand or upon termination of this

Agreement for any reason.

10.3 Disclosure of data, information and other records shall be

governed by N.H. RSA chapter 91-A and/or other applicable law.

Disclosure requires prior written approval of the State.

11. CONTRACTOR'S RELATION TO THE STATE. In the

performance of this Agreement the Contractor is in all respects an

independent contractor, and is neither an agent nor an employee

of the State. Neither the Contractor nor any of its officers,

employees, agents or members shall have authority to bind the

State or receive any benefits, workers' compensation or other

emoluments provided by the State to its employees.

12. ASSIGNMENT/DELEGATION/SUBCONTRACTS.

12.1 Contractor shall provide the State written notice at least

fifteen (15) calendar days before any proposed assignment,

delegation, or other transfer of any interest in this Agreement. No

such assignment, delegation, or other transfer shall be effective

without the written consent of the State.

12.2 For purposes of paragraph 12, a Change of Control shall

constitute assignment. "Change of Control" means (a) merger,

consolidation, or a transaction or series of related transactions in

which a third party, together with its affiliates, becomes the direct

or indirect owner of fifty percent (50%) or more of the voting

shares or similar equity interests, or combined voting power of

the Contractor, or (b) the sale of all or substantially all of the

assets of the Contractor.

12.3 None of the Services shall be subcontracted by the

Contractor without prior written notice and consent of the State.

12.4 The State is entitled to copies of all subcontracts and

assignment agreements and shall not be bound by any provisions

contained in a subcontract or an assignment agreement to which it

is not a party.-

10. PROPERTY OWNERSHIP/DISCLOSURE.

10.1 As used in this Agreement, the word "Property" shall mean

all data, information and things developed or obtained during the

performance of, or acquired or developed by reason of, this

Agreement, including, but not limited to, all studies, reports, files,

formulae, surveys, maps, charts, sound recordings, video

recordings, pictorial reproductions, drawings, analyses, graphic

representations, computer programs, computer printouts, notes,

letters, memoranda, papers, and documents, all whether finished

or unfinished.

13. INDEMNIFICATION. The Contractor shall indemnify,

defend, and hold harmless the State, its officers, and employees

from and against all actions, claims, damages, demands,

judgments, fines, liabilities, losses, and other expenses, including,

without limitation, reasonable attorneys' fees, arising out of or

relating to this Agreement directly or indirectly arising from

death, personal injury, property damage, intellectual property

infringement, or other claims asserted against the State, its

officers, or employees caused by the acts or omissions of

negligence, reckless or willful misconduct, or fraud by the

Contractor, its employees, agents, or subcontractors. The State

shall not be liable for any costs incurred by the Contractor arising

under this paragraph 13. Notwithstanding the foregoing, nothing

herein contained shall be deemed to constitute a waiver of the

State's sovereign immunity, which immunity is hereby reserved

to the State. This covenant in paragraph 13 shall survive the

termination of this Agreement.

14. INSURANCE.

14.1 The Contractor shall,

continuously maintain in

at its sole expense, obtain and

force, and shall require any

Contractor Initials DB

Date 11/1/23

subcontractor or assignee to obtain and maintain in force, the

following insurance:

14.1.1 commercial general liability insurance against all claims of

bodily injury, death or property damage, in amounts of not less

than $1,000,000 per occurrence and $2,000,000 aggregate or

excess; and

14.1.2 special cause of loss coverage form covering all Property

subject to subparagraph 10.2 herein, in an amount not less than

80% of the whole replacement value of the Property.

14.2 The policies described in subparagraph 14.1 herein shall be

on policy forms and endorsements approved for use in the State

of New Hampshire by the N.H. Department of Insurance, and

issued by insurers licensed in the State of New Hampshire.

14.3 The Contractor shall himish to the Contracting Officer

identified in block 1.9, or any successor, a certificate(s) of

insurance for all insurance required under this Agreement. At the

request of tlie Contracting Officer, or any successor, the

Contractor shall provide certificate(s) of insurance for all

renewal(s) of insurance required under this Agreement. The

certificate(s) of insurance and any renewals thereof shall be

attached and are incorporated herein by reference.

15. WORKERS' COMPENSATION.

15.1 By signing this agreement, the Contractor agrees, certifies

and warrants that the Contractor is in compliance with or exempt

fi-om, the requirements of N.H. RSA chapter 281-A ("Workers'

Compensation ").

15.2 To the extent the Contractor is subject to the requirements

of N.H. RSA chapter 281-A, Contractor shall maintain, and

require any subcontractor or assignee to secure and maintain,

payment of Workers' Compensation in connection with activities

which the person proposes to undertake pursuant to this

Agreement. The Contractor shall ftimish the Contracting Officer

identified in block 1.9, or any successor, proof of Workers'

Compensation in the manner described in N.H. RSA chapter 281-

A and any applicable renewal(s) thereof, which shall be attached

and are incorporated herein by reference. The State shall not be

responsible for payment of any Workers' Compensation

premiums or for any other claim or benefit for Contractor, or any

subcontractor or employee of Contractor, which might arise under

applicable State of New Hampshire Workers' Compensation laws

in connection with the performance of the Services under this

Agreement.

2

parties hereto and only after approval of such amendment, waiver

or discharge by the Governor and Executive Council of the State

of New Hampshire unless no such approval is required under the

circumstances pursuant to State law, mle or policy.

19. CHOICE OF LAW AND FORUM.

19.1 This Agreement shall be govemed, interpreted and construed

in accordance with the laws of the State of New Hampshire

except where the Federal supremacy clause requires otherwise.

The wording used in this Agreement is the wording chosen by the

parties to express their mutual intent, and no rule of construction

shall be applied against or in favor of any party.

19.2 Any actions arising out of. this Agreement, including the

breach or alleged breach thereof, may not be submitted to binding

arbitration, but must, instead, be brought and maintained in the

Merrimack County Superior Court of New Hampshire which

shall have exclusive jurisdiction thereof.

20. CONFLICTING TERMS. In the event of a conflict between

the terms of this P-37 form (as modified in EXHIBIT A) and any

other portion of this Agreement including any attachments

thereto, the terms of the P-37 (as modified in EXHIBIT A) shall

control.

21. "THIRD PARTIES. This Agreement is being entered into for

the sole benefit of the parties hereto, and nothing herein, express

or implied, is intended to or will confer any legal or equitable

right, benefit, or remedy of any nature upon any other person.

22. HEADINGS. The headings throughout the Agreement are

for reference purposes only, and the words contained therein shall

in no way be held to explain, modify, amplify or aid in the

interpretation, constmction or meaning of the provisions of this

Agreement.

23. SPECIAL PROVISIONS. Additional or modifying

provisions set forth in the attached EXHIBIT A are incorporated

herein by reference.

16. WAIVER OF BREACH. A State's failure to enforce its

rights with respect to any single or continuing breach of tliis

Agreement shall not act as a waiver of the right of the State to

later enforce any such rights or to enforce any other or any

subsequent breach.

4. FURTHER ASSURANCES. The Contractor, along with its

agents and affiliates, shall, at its own cost and expense, execute

any additional documents and take such further actions as may be

reasonably required to carry out the provisions of this Agreement

and give effect to the transactions contemplated hereby.

25. SEVERABILITY. In the event any of the provisions of this

Agreement are held by a court of competent jurisdiction to be

contrary to any state or federal law, the remaining provisions of

this Agreement will remain in fiill force and effect.

17. NOTICE. Any notice by a party hereto to the other party

shall be deemed to have been duly delivered or given at the time

of mailing by certified mail, postage prepaid, in a United States

Post Office addressed to the parties at the addresses given in

blocks 1.2 and 1.4, herein.

18. AMENDMENT. This Agreement may be amended, waived

or discharged only by an instrument in writing signed by the

26. ENTIRE AGREEMENT. This Agreement, which may be

executed in a number of counterparts, each of which shall be

deemed an original, constitutes the entire agreement and

understanding between the parties, and supersedes all prior

agreements and understandings with respect to the subject matter

hereof.

Contractor Initials

Date 11/1/23

INSTRUCTION SHEET FOR BID INVITATION PREPARATION

Bid Invitation Saved As: Jonah Rosa/RFB/Bid 2828-24

Bid Invitation Closing: 10/26/2023 @2:00 PM

NIGP CODE: 910-36, 912-56, 914-50, 928-30, 941-25, 941-27, 941-51, 941-52, 941-55

Please also include the following emaii addresses:

danb@,agusa.com

lschiller(5)AAAEnergv.com

rveilleux@AAAEnergv.com

dkinnett@.eneofnh.com

t)obrien@eneofnh.com

ibarstow@.Dalmerandsicard.com

pmheatingsvcs@,gmail. com

info@homearrplus.com

customer.service@,bow-group.com

achats.montreal@,bow-group.com

info@hiotisplumbing.com

mfo@,lrhvac.com

iavsph@,gsinet.net

b.bohle@,hvacmtegration.com

info@leblanchvac. com

Trulvblessedplumbing@,gmail.com

drhomeservice. office@,vahoo.com

contact@agsservices.net

info@tromblvplumbing.net

info@laplanteplumbing.com

Requests@LiveFreeHC.com

info@robertsmech.com

sales@,robertsmech.com

morton@,lvmegreenheat.com

contact@carboneplumbing.com

info@,sammechanical. com

info@billtromblv.com

support@,wallevs.com

gsmith@,aaaenergv.com

service@.agusa.com

icrinieri@AAAEnergv.com

northpointphc@,gmail.com

ienkinsplumbingnh@,gmail.com

info@CRSHeatingandCooling.com

Patrick@all-wavshvac.com

strogens@,serviceexperts.com

mail@hallscleanair.com

info@completemechanicalllc.com

brooksideplumbing@,mvfairpoint.net

info@laconiares. com

Kara@laconiaref. com

admiral@admiralclimate.com

halevplumbing@gmail.com

iovshvac@msn.com

rsivignv@eastemheatpump.com

customer.service@,bow-group.com

achats.montreal@bow-group.com

radoffice 1 @,comcast.net

Radoffice2@comcast.net

lfoster@thaverhvac.com

STATE OF NEW HAMPSfflRE

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

Date of Change: October 10,2023

ADDENDUM # 01 TO BID INVITATION 2828-24

DATE AND TIME OF BID CLOSING: 10/26/2023 2:00 PM

FOR: HVAC Preventative Maintenance and Repair Services

Question 1: Attachment 4: Section 2 Scope of Work - Courts / Scope of Services, page 1, #1- lists;

The term "total maintenance program for HVAC repair services and automatic temperature control systems" shall

mean servicing, repairing, lubricating and /or replacing chillers, air conditioning systems, heat plate exchangers,

energy recovery and dehumidification units, air handing systems, heating and or air conditioning system components,

all controls, valves, dampers, motors, and associated devices as necessary, as well as providing all necessary fluids

and refrigerants. Please verify this is an aii-inciusive agreement, including equipment repiacement?

State Response: Yes; "Attachment 4: Section 2 Scope of Work" is for an all-inclusive maintenance agreement

including equipment replacement for the respective locations listed therein.

Question 2: Can we pick and choose sites we wish to bid on within a county, or do we have to bid on the entire

county?

State Response: "Attachment 3: Section I Offer Sheet" can be bid by location. "Attachment 5: Section 2 Offer

Sheet" requires a bid for all locations.

Question 3: What is the tum-around time from asking a question to an addendum being issued?

State Response: The time is takes for an addendum to questions being posted to our website varies and is

dependent on how many questions asked compared to the research needed to answer the questions properly.

Question 4: Manufacturer's recommendations state a minimum of 2 PM visits per year on any HVAC

equipment that has filter and belts, such as AH's, RTU's, fiimaces etc. One (1) semi-annual PM visit does not

meet any Manufactures suggested PM requirements or recommendations, yet throughout the bid, you ask us to

follow Manufactures recommendations?

State Response; Some sites may only require one annual PM. For example, a particular site may not be

operational in the winter months so the equipment will be prepared for shutdown in the Fall.

Question 5: A LOT of Missing or incorrect info under equipment Make and model, i.e.; page #1,129 Pleasant St., 9

lines, no info at all, 7 lines has Invensys which is the make, but no Model # info at all / Page 2 under 29 Hazen

Drive, has many incorrect lines under make / model # i.e.; 2321,2355,6X11 10.75BF, P47, EXN etc. There is no

make and these are NOT model #'s and no way to tell what the equipment is, and the list goes on throughout the

entire document.

State Response: Additional information has been provided in an updated "Attachment 2: Section 1 Equipment

List.

"Attachment 6: Scope of Work - Department of Military Affairs and Veterans Services (DMAVS)" has been

added.

PURCHASING AGENT: JONAH ROSA

Email: NH.Purchasing@das.nh.gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE

PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER

SPECIFICATIONS REMAIN UNCHANGED AND VALID.

RESPONDENT BUSINESS NAME: Alliance Group Services, LLC

ADDRESS: 1494 Route 3A Suite 11 Bow, NH 03304

PRINT NAME: Daniel Bartlett SlG^ATmETj^^,

TEL. NO. 802-318-1721 EMAIL ADDRESS: danb@agusa.com

Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (cKck on "Bid and Proposals") for complete bid

and addendums.

STATE OF NEW HAMPSHIRE

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

Date of Change; October 23,2023

ADDENDUM # 02 TO BID INVITATION 2828-24

DATE AND TIME OF BID CLOSING: 10/26/2023 2:00 PM

FOR: HVAC Preventative Maintenance and Repair Services

Question 1: In section 29.5 of scope of services (semiannual inspection of the controls systems) it states that vendors are to

perform software changes, upgrades and backups as required. Is the price for this to be included in the PM contract? Or will

necessary changes and upgrades be an extra time and materials service?

State Response: Any costs (labor and materials) associated with preventative maintenance per the manufacturer's

specifications and this bid's Scope of Services shall be included. Other repairs as described in paragraphs 30 and 31

shall be priced as described therein.

Question 2: In the scope of services for nearly every type of equipment listed, it notes that vendors will repair or replace

defective components. I want to verify that this will be an extra time and materials service?

State Response: Any costs (labor and materials) associated with preventative maintenance per the manufacturer's

specifications and this bid's Scope of Services shall be included. Other repairs as described in paragraphs 30 and 31

shall be priced as described therein.

Question 3: In section 29.9 of the scope of services (maintaining refrigerated chillers) it states that vendors will check for

refiigerant leaks, and add refrigerant as required. It also states that vendors will check glycol levels, and add glycol as

required. I want to verify that refiigerant, glycol and the labor to install will be an extra time and materials service?

State Response: Any costs (labor and materials) associated with preventative maintenance per the manufacturer's

specifications and this bid's Scope of Services shall be included. Other repairs as described in paragraphs 30 and 31

shall be priced as described therein.

Question 4: If more equipment is discovered on sites that is not included in the RFP, will an amendment get filed to account

for the extra equipment?

State Response: See paragraph 10 of the bid document which states, "The State reserves the right to add or remove

locations and/or equipment throughout the term of a resultant contract. The State shall submit a request for quote

(RFQ) including a detailed scope of work to the successful Contractor for the addition of new locations and/or

equipment. Quotes shall be consistent with pricing and service requirements contained herein and no service shall be

performed until documented acceptance by the State is provided. Any addition of new equipment which constitutes a

material change or increase in the assigned price limitation shall be effective upon approval of a contract amendment

Changes which do not constitute material change in scope of service or increased contract price limitation shall be

effective upon written approval of the State."

Question 5: Under contract award, it states that the award shall be made to the vendor meeting the criteria established in the

RFB and providing the lowest cost by location for section 1 and lowest cost in total for section 2 (Bureau of Courts).

This allows multiple contractors the possibility of winning the PM contract for individual buildings for the same agency. Does

the agency have to use the contractor that won the PM contract for all service work? Regular hours or QT? Qr will the agency

be able to call any contractor regardless of who won the PM contract for their building?

State Response: "The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing

the lowest cost by location for section 1 and lowest cost in total for section 2 (Bureau of Courts)" as described in

paragraph 10 in the bid document The cost or preventative maintenance shall be provided in the offer sheets (labor

and materials) as described in paragraphs 29,30, and 31 of the bid document and the attachments.

Question 6: There are specialty services that are very costly listed in the scope of services for the agencies falling under

section #1. These services include (#1-Electrical testing - PAGE 9 of bid section 29.6) and (#2-water treatment - PAGE 10 and

11 of bid section 29.12). These specialty services are needed for certain agencies (I.e., General services) but not needed for

other agencies (I.e., Dept. of Safety and Dept. of Corrections, or any of the other agencies within section #1 for that matter)

and this would be a huge added expense to your overall yearly contract costs for these agencies that do not currently have

these services, and do not need them. Based on the current Bid format all agencies imder Section #1 will be bid wii these

services included. Is the intent to have these costly services provided for all agencies in section #1? If so, can you explain why

these services would be needed as the individual agencies are stating they do not want these services included? If not, can you

confirm that revised scopes of services will be provided for the state agencies within section #1 to reflect accurate services

needed and intended?

State Response: Please see the additional scope of work per State Agency provided with this addendum. Any costs

(labor and materials) associated with nreventative maintenance per the manufacturer's specifications and this bid's

Scope of Services shall be included. Other repairs as described in paragraphs 30 and 31 shall be priced as described

therein.

Question?: Several sections in the scope of services are ALL-INCLUSIVE and include component replacements and repairs

instead of just the maintenance, examples listed below for reference. Please review. Can you please confirm which agencies

falling under section #1 will be covered by these all-inclusive coverages? I believe that the only all-inclusive coverages in this

contract apply to the general services agency and the courts agency, please confirm. Example #1 of this - Page 9 of Bid

package - section #29.5 lists a scope of service for Control system Inspections/maintenance. Last 2 bullet items state "Repair

or replace all defective components" and "Any other maintenance, or component replacement or repair necessarv to maintain

the control systems in accordance with manufacturer's specifications is included with this agreement". This means it is AT.L-

INCLUSIVE. Example #2 of this - Page 10 of Bid package - section #29.9 lists a scope of service for Chillers and Air

conditioning systems. Last bullet item states "Any other maintenance, or component replacement or repair necessarv to

maintain refiigerated chillers and air conditioning systems in accordance with manufecturer's specifications". This means it is

ALL-INCLUSIVE. Example #3 of this - Page 10 of Bid package - section #29.10 lists a scope of service for cooling towers.

Last 2 bullet items state "Repair and/or replace defective electrical components" and "Any other maintenance, or component

replacement or repair necessarv to maintain the cooling towers in accordance with manufacturer's specifications is included

with this agreement". This means it is ALL-INCLUSIVE. Example #4 of this - Page 10 of Bid package - section #29.11 lists a

scope of service for pumps. Last 2 bullet item states "Any other maintenance, or component replacement or repair necessarv to

maintain the pumps in accordance with manufacturer's specifications is included with this agreement". This means it is AT.T.-

INCLUSIVE. Example #5 of this - Page 11 of Bid package - section #29.14 lists a scope of service for Air Handler systems.

Last 2 bullet items state "Repair and/or replace defective electrical components" and "Any other maintenance, or cnmponfint

replacement or repair necessarv to maintain the Air Handler Systems in accordance with manufacturer's specifications is

included with this agreement". This means it is ALL-INCLUSIVE.

State Response: Please see the additional scope of work per State Agency provided with this addendum. Any costs

(labor and materials) associated with nreventative maintenance per the manufacturer's specifications and this bid's

Scope of Services shall be included. Other repairs as described in paragraphs 30 and 31 shall be priced as described

therein.

Question 8: There are 2 different AHU scope of services listed in this Bid, the T' one is on page 7 section 29.2 (This one is iust

maintenance) and the 2"'' is on Page 11 section 29.14. (this one is the All-inclusive one). If there are 2 different scopes of

service for the same class of equipment which one are the contractors supposed to adhere to? Both? If so, then that now means

that every single agency that falls under section 1 is now paying for All-inclusive coverage for all of their Air Handler

equipment across all buildings. That would be a massive increase in cost across the board for all agencies.

State Response: Please see the additional scope of work per State Agency provided with this addendum. Any costs

(labor and materials) associated with nreventative maintenance per the manufacturer's specifications and this bid's

Scope of Services shaU be included. Other repairs as described in paragraphs 30 and 31 shall be priced as described

therein. The equipment listed in the attachments to the bid is accurate.

Question 9: There are boilers listed on some of the equipment lists for some of the agencies, but there is no associated scope of

service for this class of equipment. Will the scope of service be changes to reflect the add of these services? Qr, will these

pieces of equipment be removed from the covered equipment list?

State Response: The equipment listed in the attachments to the bid is accurate.

Question 10: There are water heaters listed on some of the equipment lists for some of the agencies, but there is no associated

2

scope of service for this class of equipment. Will the scope of service be changes to reflect the add of these services? Or, will

these pieces of equipment be removed from the covered equipment list?

State Response: Please see the additional scope of work per State Agency provided with this addendum. Any costs

(labor and materials) associated with preventative maintenance per the manufacturer's specifications and this bid's

Scope of Services shaU be included. Other repairs as described in paragraphs 30 and 31 shall be priced as described

therein. The equipment listed in the attachments to the bid is accurate.

Ouestion 11: There are Water source heat pumps listed under NH Vets home (Qty. 154), but there is no associated scope of

service for this class of equipment. Will the scope of service be changes to reflect the add of these services? Or, will these

pieces of equipment be removed from the covered equipment list? There is a seope of serviee for "Ductless Split Heat Pump

Systems" this is not the same class of equipment, these are two totally different types ofunits.

State Response: Please see the additional scope of work per State Agency provided with this addendum. Any costs

(labor and materials) associated with preventative maintenance per the manufacturer's specifications and this bid's

Scope of Services shall be included. Other repairs as described in paragraphs 30 and 31 shall be priced as described

therein. The equipment listed in the attachments to the bid is accurate.

Ouestion 12: There are several mentions to "CONTROL TECH SYSTEM-SCHNEIDER VA SERIES" in reference to the

controls systems at these respective locations (for reference, on the equipment list for the Adjutant general department).

Control Technologies is not a manufacturer, nor are they the Schneider controls representative, they are a contractor. Can you

please confirm that these references within the Bid docs will be removed as to not confuse prospective bidders?

State Response: Control Systems are included in this bid as requested by the State Agency. Any costs (labor and

materials) associated with preventative maintenance per the manufacturer's specifications and this bid's Scope of

Services shall be included. Other repairs as described in paragraphs 30 and 31 shall be priced as described therein.

The equipment listed in the attachments to the bid is accurate.

Ouestion 13: We are requesting an extension to the timeline of this Bid from 10/26/2023 to 11/2/2023, to allow for the needed

time to perform the work involved with providing the Bid as requested.

State Response: This bid is extended and will close on 11/2/2023 at 11:00 AM.

Bid Currently Reads:

09/29/2023 Bid Solicitation distributed on or by

10/20/2023 Last day for questions, clarifications, and/or requested changes to bid

10/26/2023 2:00 PM (EST) Bid Closing

01/01/2024 Implementation of Contract

Change Bid to Read thighlighted to show the change):

09/29/2023 Bid Solicitation distributed on or by

10/20/2023 Last day for questions, clarifications, and/or requested changes to bid

11/02/2023 11:00 AM (EST) Bid Closing

01/01/2024 Implementation of Contract

Bid Currently Reads:

The following attachments are an integral part of this bid invitation:

Attachment 1: Sample P-37 Form

Attachment 2: Section 1 Equipment List

Attachment 3: Section 1 Offer Sheet

Attachment 4: Section 2 Scope of Work - Courts

Attachment 5: Section 2 Offer Sheet - Courts

Change Bid to Read (highlighted to show the change):

The following attachments are an integral part of this bid invitation:

Attachment 1: Sample P-37 Form

Attachment 2: Section 1 Equipment List

Attachment 3: Section 1 Offer Sheet

Attachment 4: Section 2 Scope of Work - Courts

Attachment 5: Section 2 Offer Sheet - Courts

Attachment 6: Scope of Work - DOC

Attachment 7: Scope of Work - DMAVS

PURCHASING AGENT; JONAH ROSA

Email: NH.Purchasing@das.nh.gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WELL SUPERSEDE PREVIOUSLY

SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER SPECIFICATIONS

REMAIN UNCHANGED AND VALID.

RESPONDENT BUSINESS NAME: Alliance Group Services, LLC

ADDRESS: ''494 Route 3A Suite 11 Bow, NH 03304

PRINT NAME: Daniei Bartlett SIGNATURE:

TEL.no. 802-318-1721 EMAIL ADDRESS: danb@agusa.com

Please visit: httDs://das.nh.gov/purchasing/vendorresources.aspx (click on "Bid and Proposals") for complete bid and

addendums.

STATE OF NEW HAMPSHIRE

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

Date of Change: October 26,2023

ADDENDUM # 03 TO BID INVITATION 2828-24

DATE AND TIME OF BID CLOSING: 11/2/2023 11:00 AM

FOR: HVAC Preventative Maintenance and Repair Services

Bid Currently Reads:

The following attachments are an integral part of this bid invitation:

Attachment 1: Sample P-37 Form

Attachment 2: Section 1 Equipment List

Attachment 3: Section 1 Offer Sheet

Attachment 4: Section 2 Scope of Work - Courts

Attachment 5: Section 2 Offer Sheet - Courts

Attachment 6: Scope of Work - DOC

Attachment 7; Scope of Work - DMAVS

Change Bid to Read:

The following attachments are an integral part of this bid invitation:

Attachment 1: Sample P-37 Form

Attachment 2: Section 1 Equipment List Revision 2

Attachment 3: Section 1 Offer Sheets

Attachment 4: Section 2 Scope of Work - Courts

Attachment 5: Scope of Work - CFB

Attachment 6: Scope of Work - DOC

Attachment 7: Scope of Work - DMAVS

Attachment 8: Scope of Work - DOS

Attachment 9: Scope of Work - CFB2

PURCHASING AGENT: JONAH ROSA

Email: NH.Purchasing@das.nh.gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE PREVIOUSLY

SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER SPECIFICATIONS

REMAIN UNCHANGED AND VALID.

RESPONDENT BUSINESS NAME: Alliance Group Services, LLC

ADDRESS: "^494 Route 3A Suite 11 Bow, NH 03304

PRINT NAME: Daniel Bartlett SIGNATURE: ^

TEL. NO. 802-318-1721 EMAIL ADDRESS: danb@agusa.eom

Please visit: httDs://das.nh.gov/purchasing/vendorresources.aspx (dick on "Bid and Proposals") for complete hid and

addendums.

Sfii»

'imim

STATE OF NEW HAMPSfflRE

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

Date of Change: October 30,2023

ADDENDUM # 04 TO BID INVITATION 2828-24

DATE AND TIME OF BID CLOSING: 11/2/2023 11:00 AM

FOR: HVAC Preventative Maintenance and Repair Services

"Attachment 2: Equipment List" revision 3 and "Attachment 3: Offer Sheets" revision 3 is being provided with this addendum

to add equipment at fte Department of Safety (DOS) locations.

PURCHASING AGENT: JONAH ROSA

Email: NH.Purchasing@das.nh.gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE PREVIOUSLY

SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER SPECIFICATIONS

REMAIN UNCHANGED AND VALID.

RESPONDENT BUSINESS NAME: Alliance Group Services, LLC

ADDRESS: ''494 Route 3A Suite 11 Bow, NH 03304

PRINT NAME: Dan'©' Bartiett SIGNATURE: rix:TEL. NO. 802-318-1721 EMAIL ADDRESS: danb@agusa.com

Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on "Bid and Proposals") for complete bid and

addendums.

STATE OF NEW HAMPSHIRE

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

Date of Change: November 1,2023

ADDENDUM # 05 TO BID INVITATION 2828-24

DATE AND TIME OF BID CLOSING: 11/2/2023 11:00 AM

FOR: HVAC Preventative Maintenance and Repair Services

"Attachment 3: Offer Sheets" revision 4 is being provided with this addendum which updates the formula calculating the term

totals.

PURCHASING AGENT; JONAH ROSA

Email: NH.Purchasing@das.nh.gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WELL SUPERSEDE PREVIOUSLY

SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER SPECIFICATIONS

REMAIN UNCHANGED AND VALID.

RESPONDENT BUSINESS NAME: Alliance Group Services, LLC

ADDRESS: Route 3A Suite 11 Bow, NH 03304

PRINT NAME: Daniel Bartiett SIGNATURE:

TEL. NO. 802-318-1721 EMAIL ADDRESS: danb@agusa.com

Please visit: httDs://das.nh.gov/Durchasing/vendorresources.asDX (click on "Bid and Proposals") for complete bid and

addendums.

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

1. SCOPE OF SERVICES:

The Vendor shall provide all supervision, labor, parts, materials, transportation, tools, and equipment necessary to satisfactorily complete

the work as detailed herein.

The Vendor shall provide the State with a "total maintenance program for HVAC repair services and automatic temperature

control systems" at twenty (21) state owned court facilities at sites listed below. The mechanical equipment includes refrigerated water

chillers, air conditioning systems, dehumidifiers, energy recovery units, plate heat exchangers, boilers, burners, domestic hot water

heating systems, air handlers, fan coils, VAV's, pumps controls and associated devices.

The term "total maintenance program for HVAC repair services and automatic temperature control systems" shall mean

servicing, repairing, lubricating and /or replacing chillers, air conditioning systems, heat plate exchangers, energy recovery and

dehumidification units, air handing systems, heating and or air conditioning system components, all controls, valves, dampers, motors

and associated devices as necessary, as well as providing all necessary fluids and refngerants. This includes all controls for the boilers,

all oil and gas fired burners and all supporting equipment. Mechanical system associated devices includes cooling towers, glycol coolers,

air cooled condensers, humidifiers, condenser fans and motors, supply and return fans and motors, variable frequency drives, radiation

convectors, unit heaters, cabinet heaters, exhaust fans, chilled water, heating, condenser water and glycol pumps, automatic temperature

controls, dampers, valves, all electrical components including coils and contactors (from the load side of the respective disconnect

switches), automatic and manual valves, gauges, strainers, chilled water loop (to the main supply and return shutoff valves only),

condenser water, glycol and refrigerant loops, and all other devices associated with the chilled water and condenser water systems.

Actual water chiller shells, tubes, and actual boiler vessels are excluded.

The Vendor shall be responsible for all maintenance and repair (including twenty-four (24) hours per day, seven (7) days per week

emergency services) for the facilities listed below as described herein. This is a complete mechanical and temperature control

maintenance and repair contract with all costs to complete the required services are included in the monthly fee for each respective

building.

Building Address Town

Carroll County Superior Court 96 Water Village Road Ossipee

Concord Circuit Court 32 Clinton Street Concord

Conway Circuit Court 35 East Conway Road, Rte 302 North Conway

Coos Superior Court 55 School Street, Rte 102 Center Conway

Deny Circuit Court 10 Courthouse Lane Deny

Dover Circuit Court 25 St. Thomas Street Dover

Franklin Circuit Court 7 Hancock Terrace Franklin

Hampton Circuit Court 3 Timber Swamp Road Hampton

Hillsborough County Superior North 300 Chestnut Street Manchester

Hillsborough County Superior South 30 Spring Street Nashua

Jaffrey Circuit Court 84 Peterborough Street Jaffi-ey

Laconia Circuit Court 26 Academy Street Laconia

Lebanon Circuit Court 38 Centena Parkway Lebanon

Manchester Circuit Court 35 Amherst Street Manchester

Merrimack County Superior Court 5 Court Street Concord

Milford Circuit Court 4 Meadowbrook Drive Milford

Merrimack Circuit Court 4 Baboosic Lake Road Merrimack

Plymouth Circuit Court 26 Green Street Plymouth

Portsmouth Circuit Court 111 Panott Avenue Portsmouth

Rochester Circuit Court 76 North Main Street Rochester

Rockingham County Superior Court #10 Route 125 Brentwood

The Vendor shall provide on call emergency coverage and properly trained personnel and subcontractors to repair HVAC and automatic

temperature control systems on a twenty-four (24) hours per day, seven (7) days per week basis as described herein. The Vendor shall, in

performing the repair services utilize workers and subcontractors that are properly trained, qualified, and/or certified (as applicable) for

the respective mechanical and automatic temperature control systems.

Contractor Initials: PB

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week for scheduled and emergency HVAC

and automatic temperature control system maintenance and repair services. The Vendor shall provide one (I) dispatch telephone number

or other electronic means of communication that shall be available 24/7 for emergencies.

The Vendor shall respond by phone or other electronic device to all emergency repair calls within fifteen (15) minutes of reported

occurrence. The Vendor shall physically be at the requested location no later than three (3) hours with the exception of five (5) hours for

Coos County Superior Court, Carroll County Superior Court and Northern Carroll County Circuit Court after being notified by the State.

The Vendor shall respond by phone or other electronic device to all non-emergency repair calls within eight (8) hours after report of

occurrence.

The Vendor shall employ a sufficient number of properly trained and/or certified (as applicable) personnel and subcontractors so that all

requests for HVAC equipment and automatic temperature control system repairs are answered and completed within the required time

limitations.

Aerco Boilers and York Chiller at Hillsborough County Superior North - Johnson Controls Factory Certified Technicians are

required. Certification will be verified. If the successful Vendor is not currently certified, then this certification shali be obtained

within 60 days of the contract start date or subcontract to a Johnson Controis certified Contractor.

2. CHILLER AND AIR CONDITIONING SYSTEMS:

Any maintenance and or repairs to the York Centrifugal Chiller at Hillsborough County Superior Court shall be completed by

Johnson Controls Factory Certified Technicians are required. Certification will be verified. If the successful Vendor is not

currently certified, then this certification shall be obtained within 60 days of the contract start date or subcontract to a Johnson

Controls certified Contractor.

The Vendor shall inspect and complete preventative maintenance on all chillers and air conditioning systems, energy recovery and

dehumidification systems annually in the spring (March-May); Liebert and computer room AC units semi annually, soring

(Ma

mm

ch-Mav and fall (September-Novembert and as required to maintain them in proper operating condition by providing at a

mum the following services:

Check motor current of compressors against nameplate

Check and record volts/amps of condenser fan motor where applicable

Check starter and contact surfaces; replace any wom or defective contacts or electrical devices

Check and record operating temperatures

Check refrigerant charge; add refrigerant if required

Check moisture indicators and sight glasses

Check oil level in compressors and add as required

Check for oil contamination

Check all belts and replace any wom or defective belts

Check all safety controls

Check superheat and adjustment

Check hot gas by-pass controls where applicable

Check head pressure controls where applicable

Check unloader operation where applicable

Check all operating controls

Check and tighten all electrical connections

Lubricate motors/bearings where applicable

Replace air filters (filters to be provided by State)

Check humidifier for proper operation

Check and record temperature and humidity readings

Clean humidifier drain/pan and humidifier float assembly

Check humidifier heating elements, repair or replace are required

Check and or replace ultraviolet bulbs per manufacturers recommendations

Replace any wam or defective steam generators or humidity canisters

Contractor Initials: DB

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

Check all humidifier controls for proper operation

Check condensate pumps for proper operation, clean as required

Inspect and clean condenser coils

Blow out condensate drain lines and ensure that drain lines are working properly

Clean and paint rusted areas

Check water cooled condenser coil where applicable

Check water regulating valve where applicable

Check cap tubes/ piping for chafing

Check crankcase heaters

Visually check for oil refrigerant leaks

Check fan wheels; clean as required

Check fan scrolls; clean as required

Check fan sheave wear

Align all sheaves and repair or replace as required

Check fan bearing supports

Check motors supports

Check damper operation

Check dampers linkage

Check motor damper operation

Inspect and clean evaporator coils

Inspect and clean condensate pans

Inspect and clean condensate pumps where applicable

Any other maintenance or component replacement or repair necessary to maintain the chillers and air conditioning systems in

accordance with manufacturers' specifications is included in this agreement. Any associated costs for crane or hoist usage are

included in this agreement.

The Vendor shall perform the procedures necessary to "start up" and "shut down" chillers in accordance with the manufacturers'

recommendations. Start up and Shut Down times will be determined by the State and will vary from location to location. Should start

up be required before May 1" or shut down after October 31", the State will be responsible for cooling tower draining and refiling in the

event of freezing temperatures. The chillers that require start up and shut down are as follows:

York Chiller - Hillsborough County North Superior Courthouse

In addition to annual start up and shut down, annual spring maintenance and any emergency repairs, the Vendor shall make monthly

Building Equipment

Carroll County Superior Court 1- Trane Air Conditioning Unit Model SLHFC40E

1 Trane Air Conditioning Unit, Model SLHFC 50E

Concord Circuit Court 1 - Condenser Unit, Model AD018G

1 - McQuay International A/C, Model ACZ016AC27-ER10

1 - McQuay SnyderGeneral A/C, Model ALP 027C

1 - McQuay SnyderGeneral A/C, Model ALP 021C

1 - McQuay International A/C, Model ACZ016AC27-ER10

Conway Circuit Court 1 - 120 B 10 Ton Air Conditioning System with Air Handler

Coos Superior Court Trane Air Conditioner Model FFEB0401AG0D0F20B

Trane Air Conditioner Model FHFB020IAG0BUC20

Derry Circuit Court 1 - Voyager AC Unit, Model YCD330AEHC2B1AE2

Dover Circuit Court 1- Carrier Air Conditioning Unit, Model 38AH0445

Franklin Circuit Court 1 - York Air Conditioning Unit, Model H4CE090A25B

1 - York Air Conditioning Unit, Model H2DH060506B

1 - York Air Conditioning Unit, Model H2CE120A25C

Hampton Circuit Court 1 - ACCU ITrane Air Conditioning Unit, Model 4TTA090H300DDA

3 - ACCUS 2-4 Trane Air Conditioning Units, Model 4TTA3060D300DDA

Hillsborough County Superior North 1 - York Centrifiigal Chiller, Model 'mC2-S0879AA

Contractor Initials; DB

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

1 - Eaton Cooling Tower Fan with VFD, Model HVX9000

Hillsborough County Superior South 1 - Daikin RTU, Model RPS051DSYV6

3 - Daikin RTU RAC 4, Model DPSA040

1 - Daikin Condensing Unit, Model RCS12F150D

Jaffrey Circuit Court 1 - Carrier Air Conditioning Unit with condenser, Model 38AH044 500

Laconia Circuit Court 1 - Trane Evaporative Chiller, Model 5705-0377-060

1 - Trane Air Cooled Condensing Unit CH-1, Model

RAUCC50EPZ13AODFOOTIO

Lebanon Circuit Court 2 -McQuay Air Conditioning Units, Model ALP019D

Manchester Circuit Court 1 - McQuay RTU #1 Air Conditioning Unit, Model RPS030B4

1 - McQuay RTU#2 Air Conditioning Unit, Model RPS060CSY

1 - McQuay RTU#3 Air Conditioning Unit, Model RPS036BY

1 - Trane RTU#4 Air Conditioning Unit, Model THC120

1 - Trane Chiller and Condensing Unit, Model CGAF-1

Milford Circuit Court 1- Trane Air Conditioning Unit and condensing Unit, Model

RAUJC30EBC03A

Merrimack Circuit Court 1 - Trane Air Stack Chiller and Condensing Unit, Model OEW073020081

Merrimack County Superior Court 1 — Trane Intellipak Roof Top Air Conditioning Unit, Model

SXHLF4040R67CRKE9001

1 - Trane Intellipak Roof Top Air Conditioning Unit, Model

SXHLF3040R58CNJE9001

Plymouth Circuit Court 1 - Snyder Air Conditioning Unit and condenser. Model ALP041C

Portsmouth Circuit Court 1 - York Air Conditioning Unit, Model Y14AW14M60

Rochester Circuit Court 1 - Trane 10 ton Air Conditioning Unit with condenser. Model TTA

120A300A

1 - Trane 20 Ton Air Conditioning Unit with condenser, Model # TRAU

CC20GBC10BFI

1 - Trane Air Conditioning Unit with condenser. Model # TCC024F100AA

Rockingham County Superior Court 1 - Daikin Chiller, Model WWVRNNSASNB

2 - Cooling Tower Fans with VFDs

1 - Desert Air Dehumidification Unit, Model QS 30A4E28162

At a minimum the Vendor shall provide the following services during their monthly maintenance visits:

Check chiller operation log

Check chiller alarm log

Check chiller and air conditioning units for proper operation and cycling

Check and record operating temperatures

Check and record chiller water entering and exit temperatures

Check and record condenser water entering and exiting temperatures

Check and record refrigerant discharge and suction pressures

Check and record supply air temperatures

Check and record retum air temperatures

Check refrigerant charge; add refrigerant if required

Check moisture indicators and sight glasses

Check oil level in compressors and add as required

Check crankcase heaters

Visually check for oil refrigerant leaks

Any other maintenance or component replacement or repair necessary to maintain the chillers and air conditioning systems in

accordance with manufacturers' specifications is included in this agreement. Any associated costs for crane or hoist usage are

included in this agreement.

The Vendor shall clean all chiller condenser tubes once each year, after the chiller has been shut down for the season and before

annual start up in order to remove all scale and sludge. The Vendor may use mechanical means to clean the condensers. In the event

DB

Contractor Initials:

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

that chemical means are required to clean the condensers, the Contractor must seek and obtain approval in advance from the State Project

Manager. The Vendor shall clean evaporator tubes, if required to maintain the chillers in proper operating conditio'h.

The Vendor shall clean and check all cooling towers a minimum of twice a year, in the spring (April-June) and in the fall

(September-November) and as required to maintain them in proper operating condition. At a minimum, this service shall consist of the

flowing;

Draining, flushing and cleaning towers

Clean and paint rusted areas

Check and clean or replace nozzles or atomizers

Check float valves/electronic sensors and repair or replace as necessary

Check basin heater at Hillsborough County Superior - North

Inspect and lubricate all bearings

Check fans for proper balance and repair/or replace if necessary

Clean fan blades

Check and tighten all electrical terminations

Check contacts of wear repair and /or replace any worn or defective electric components and check motor current against

nameplate.

• Any other maintenance or component replacement or repair necessary to maintain the cooling towers in accordance with

manufacturers' specifications is included.

The Vendor shall clean and check all air-cooled and water-cooled condensers and glycol coolers a minimum of once a year in the

spring (April- June) and as required to maintain them in proper working condition. At a minimum this service shall consist of the

following:

Clean condenser completely including coil surfaces

Clean and paint rusted areas

inspect and lubricate bearings

Check for refrigerant leaks, and repair (Vendor is responsible for the removal and proper recycling and or disposal of used

refngerants)

Check fans for proper balancing and repair or replace if necessary

Clean fan blades

Check and tighten all electrical terminations, check contacts for wear. Repair and /or replace any warn and or defective

electrical components and check motor current against nameplate.

• Any other maintenance or component replacement or repair necessary to maintain the condensers and glycol coolers in

accordance with manufacturers' specifications is included.

3. INDEPENDENT ELECTRICAL TESTING:

Prior to April 1 of each year (January - March), the Vendor shall retain the services of a competent independent electrical testing

company to provide electrical testing of all disconnect switches, motor starters, wiring and all other electrical devices associated with the

water chillers and air conditioning systems listed below. At a minimum, the flowing electrical testing services must be completed.

• Megger all motors

• Check over current settings

• Check insulation resistance

• Check contact resistance

• Check ail connections for tightness

• Clean, repair and or replace all warn or defective components

Building Eauipment

Carroll County Superior Court 1- Trane Air Conditioning Unit Model SLHFC40E

1 Trane Air Conditioning Unit, Model SLHFC 50E

Concord Circuit Court 1 - Condenser Unit, Model AD018G

1 - McQuay International A/C, Model ACZ016AC27-ER10

1 - McQuay SnyderGeneral A/C, Model ALP 027C

1 - McQuay SnyderGeneral A/C, Model ALP 02IC

1 - McQuay International A/C, Model ACZ016AC27-ER10

Contractor Initials: PB

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

Conway Circuit Court 1 - 120 B 10 Ton Air Conditioning System with Air Handler

Coos Superior Court Trane Air Conditioner Model FFEB0401AG0D0F20B

Trane Air Conditioner Model FHFB0201AG0BUC20

Derry Circuit Court 1 - Voyager AC Unit, Model YCD330AEHC2B1AE2

Dover Circuit Court 1- Carrier Air Conditioning Unit, Model 38AH0445

Franklin Circuit Court 1 - York Air Conditioning Unit, Model H4CE090A25B

1 - York Air Conditioning Unit, Model H2DH060506B

1 - York Air Conditioning Unit, Model H2CE120A25C

Hampton Circuit Court 1 - ACCU ITrane Air Conditioning Unit, Model 4TTA090H300DDA

3 - ACCUS 2-4 Trane Air Conditioning Units, Model 4TTA3060D300DDA

Hillsborough County Superior North 1 - York Centrifugal Chiller, Model YMC2-S0879AA

1 - Eaton Cooling Tower Fan with VFD, Model HVX9000

Hillsborough County Superior South 1 - Daikin RTU, Model RPS051DSYV6

3 - Daikin AC Unit RAC 4, Model DPSA040

1 - Daikin Condensing Unit, Model RCS12F150D

Jaffrey Circuit Court 1 Carrier Air Conditioning Unit with condenser. Model 38AH044 500

Laconia Circuit Court 1 - Trane Evaporative Chiller, Model 5705-0377-060

I - Trane Air Cooled Condensing Unit CH-I, Model

RAUCC50EPZ13 AODFOOTIO

Lebanon Circuit Court 2 -McQuay Air Conditioning Units, Model ALP019D

Manchester Circuit Court 1 - McQuay RTU #1 Air Conditioning Unit, Model RPS030B4

1 - McQuay RTU#2 Air Conditioning Unit, Model RPS060CSY

1 - McQuay RTU#3 Air Conditioning Unit, Model RPS036BY

1 - Trane RTU#4 Air Conditioning Unit, Model THC120

1 - Trane Chiller and Condensing Unit, Model CGAF-1

Milford Circuit Court 1- Trane Air Conditioning Unit and condensing Unit, Model RAUJC30EBC03A

Merrimack Circuit Court 1 - Trane Air Stack Chiller and Condensing Unit, Model QEW073020081

Merrimack County Superior Court 1 ~ Trane Intellipak Roof Top Air Conditioning Unit, Model

SXHLF4040R67CRKE9001

1 - Trane Intellipak Roof Top Air Conditioning Unit, Model

SXHLF3040R58CNJE9001

Plymouth Circuit Court 1 - Snyder Air Conditioning Unit and condenser. Model ALP04IC

Portsmouth Circuit Court 1 - York Air Conditioning Unit, Model Y14AW14M60

Rochester Circuit Court I - Trane 10 ton Air Conditioning Unit with condenser. Model TTA 120A300A

1 - Trane 20 Ton Air Conditioning Unit with condenser. Model # TRAU

CC20GBC10BFI

1 - Trane Air Conditioning Unit with condenser. Model # TCC024F100AA

Rockingham County Superior Court 1 - Daikin Chiller, Model WWVRNNSASNB

2 - Cooling Tower Fans with VFDs

1 - Desert Air Dehumidification Unit, Model QS 30A4E28162

A complete report of the results from the electrical testing company shall be submitted directly to the Administrator, Bureau of Court

Facilities or his/her designated representative within thirty (30) days from completion of the electrical testing services.

4. AUTOMATIC TEMPERATURE CONTOL SYSTEMS:

The Vendor shall complete semi-annual maintenance; in the spring (March - May) and in the fall (September- November) of all

automatic temperature control systems including all components as described below. The automatic temperature control system services

shall consist, at a minimum, of the following services:

• Calibrate all transmitter receiver gauges and controllers

• Check all PE switches, solenoid air valves and limit controls

• Check all control valves and pilot positioners

• Check operation of all auxiliary devices

• Review HVAC system sequence of operations

• Check all dampers and lubricate

Contractor Initials:

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

• Check operational sequence of all Variable Air Volume VAV's, single duct terminal units. Constant Air Volume CAV's and

related preheat reheat and radiation valves and motors.

Check operation sequence of all cabinet heaters, unit heaters and electric strip heaters

Check all room thermostats

Check time clock operation and settings

Check particle filters and oil filters (change as required)

Check pressure reducing valve settings

Check low-pressure safety valve

Check air dryer refrigerant pressure/temperatures

Check air dryer drain tap and by pass valves

Drain air compressor tank and check traps

Check air compressor oil pressure

Check air compressor belt and sheaves (change as required)

Change air compressor suction filter as required

Check air compressor unloaders and check valves

Repair or replace all defective components

Any other maintenance, or component replacement or repair necessary to maintain the automatic temperature control systems in

accordance with manufacturers' specifications is included.

The Vendor shall maintain all digital automatic temperature control systems and associated devices. Direct digital temperature control

systems include all hardware (terminals, printers, video stations and all other components, software and all peripheral equipment attached

to the system. The Vendor shall provide semi-annual maintenance spring (March -May) and fall (September-Novembert and as

required to maintain the digital temperature control systems in proper operating condition by providing, at a minimum the following

services;

• Review temperature control system for proper operation, verify that all mechanical equipment that is connected to the digital

temperature system starts and stops properly, check that set points are maintained and verify scheduling

• Repair any system failures due to normal wear and tear

• Repair or replace any defective components

• Repair and /or replace any defective valves/ valve motors, damper motors or actuators etc.

• Provide emergency calls between inspections, diagnosis of trouble, make adjustments and supply parts and labor.

• Provide any perform any required software upgrades, software patches

• Make back up copies of software configurations and operating system. Provide the State with access to the most recent copy.

• Any other maintenance or component replacement or repair necessary to maintain the digital temperature control systems in

accordance with manufacturer's specifications is included.

5. HEAT EXCHANGERS:

The Vendor shall clean and check the plate heat exchangers a minimum of once a year and as required to maintain them in proper

working condition. The Vendor shall inspect the equipment completely and perform any required maintenance pursuant to the

manufacturers' recommendations.

6. CONDENSER CHELLED. HOT WATER. GLYCOL AND CIRCULATOR PUMPS:

The Vendor shall maintain all condenser water, chilled water and glycol pumps a minimum of once year in the spring (March-Mav').

In addition, the Vendor shall maintain all forced hot water pumps and circulators in the fall (September-November) as required to

maintain them in proper operating condition by providing, at a minimum, the following services:

Clean and paint pump housings when required

Inspect electrical connections and contactors; replace any warn or defective contactors or electrical components

Check couplings for alignment and wear and realign or replace when necessary

Lubricate all bearings

Check packings and adjust or replace if necessary

Clean strainers

Check impeller and wearing rings and replace if necessary

Check for bearing wear and replace if needed

Check and replace gaskets when needed

Check for improper vibration or noise

Page? of 12

Contractor Initials:_51

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

• Tighten all nuts and bolts,

• Check motor current against nameplate

• Check motor mounts and vibrator pads

• Perform any other maintenance or component replacement necessary to maintain the condenser water, chilled water, circulators,

hot water pumps and glycol pumps in accordance with manufacturer's specifications is included.

7. VARIABLE FREQUENCY DRIVES:

The Vendor shall maintain all variable frequency drives semi annually. Soring fMarch-Mavi and fall tSeptember-Novemberi and as

required to maintain them in proper operating condition by providing, at a minimum, the following services:

• Visually inspect variable frequency drives

• Check diagnostic display for overheating, irregular voltage and fault logger

• Complete an electrostatic discharge protected cleaning of the units

• Check circulating fans for proper operation

• Clean and or replace air filters

• Check DC bus capacitors for building and or leakage

• Take voltage measurements while the units are running

• Monitor heat sink temperatures

• Check wire connections

• Inspect ribbon and fiber optic cables

• Perform functional test of the unit under normal conditions

• Perform any other maintenance or component replacement necessary to maintain the variable frequency drives in accordance

with manufacturer's specifications is included.

8. BOILERS. OTHER HEATING SYSTEMS AND DOMESTIC HOT WATER TANKS:

Any maintenance and or repairs on the Aerco Benchmark hollers at HOlsborough County Superior Court North shall be

completed by Johnson Controls Factory Certified Technicians. Certification will be verified. If the successful Vendor is not

currently certified, then this certification shall be obtained within 60 days of the contract start date or subcontract to a Johnson

Controls certified Contractor.

The Vendor shall provide annual fall cleaning and insnections (September -November) of all heating systems including boilers,

furnaces and domestic hot water tanks as described below:

Remove all cleaning access panels

Wire brush and vacuum all fireside surfaces free of soot

Wash coat all refractory; perform patching of refractory as required

Replace all gaskets as required

Reseal boiler access panels

Inspect all burners; adjust spark gap and test pilots

Test fire all burners

Test all safety devices including but not limited to fire eye controls, pressure relief valves and low water cut offs

Test and ensure that all operating controls for the respective heating systems are working properly

Collect and properly dispose of all waste products that result from the cleaning or repairs to the boilers and or heating

equipment

Any other maintenance of component replacement or repairs necessary to maintain the boilers, burners, domestic hot water

system and associated controls in proper working order in accordance with manufacturers' specifications is included.

9. AIR HANDLING SYSTEMS:

Air handling systems including supply and return fans, fan coil units, constant air volume units and variable air volume units shall be

inspected semi-annuallv; in the spring (March-May) and the fall (September - November). Maintenance shall be performed on

these systems during these semi-annual inspections and as required to maintain them in proper working order in accordance with

manufacturers' specifications. The Vendor shall provide at a minimum, the following semi-aimual maintenance services;

• Repair or replace defective bearings

• Check fans and fan shafts for proper balance and repair or replace as necessary

Check all belts for proper tension, alignment and wear. Replace wom or defective belts as required

• Check all air handling systems for proper flow, operation and control sequence (All related controls are included)

Contractor Initials:_51

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

Clean all heating and cooling coils, including all reheat, fan coils units, VAV, CAV and preheat coils (this work to be

completed after 4:00 PM)

Clean and scrub all condensation pans and check to make sure that pans are pitched correctly for proper drainage (this work is

to be performed off hours, weekdays nights or weekends)

After cleaning the condensate pans thoroughly, place biocide tablets in the condensate pans

Blow out condensate drain lines and make ensure they are draining properly

Replace air filters (provided by the State)

Check bearings for wear; lubricate motors and fan bearings

Check fan wheels - clean as require

Check fans scrolls — clean as required

Check fan bearing supports

Check motor supports

Check damper operation

Check damper linkages

Check all valves for proper operation

Check all safety controls

Align all sheaves and repair or replace as required

Check and tighten all electrical terminations

Check electrical contacts for wear; replace any warn or defective electrical components

Check motor current against nameplate

Any other maintenance or component replacement or repair necessary to maintain the air handling systems in accordance with

manufacturers' specifications is included.

10, UNIT HEATERS. RADIANT HEAT PANELS AND CABINET HEATERS:

The Vendor shall provide annual fall maintenance and inspections (September-November) of all unit heaters radiant heat panels and

cabinet heaters identified in Appendix A. The maintenance and inspections shall include the following services:

Brush or vacuum grilles, coils, fans, fin tubes, etc

Replace air filters (provided by the State)

Check fan assembly

Check and tighten all mounting hardware

Check overall operation

Check bearings for wear

lubricate motors and fan bearings

Check fan wheels - clean as required

Check fans scrolls - clean as required

Check fan bearing supports

Check motor supports

Check damper operation

Check belts for proper tension, replace if worn

Align all sheaves and repair or replace as required

Check and tighten all electrical connections

Check all control operations

Lubricate and adjust dampers and linkages

Check heat exchanger for leaks where applicable

Check gas valve ad controls where applicable

Check oil burner and controls where applicable

Check and tighten electrical heater connections

Check motor current against nameplate

Check hardware and gaskets

Any other maintenance or component replacement or repair necessary to maintain the unit heaters, cabinet heaters and radiant

heat panels in accordance with manufacturers' specifications is included.

Contractor Initials: DB

Date: 10/31/23

RFB 2828-24

HVAC Preventative Maintenance and Repair

Attachment 4: Scope of Work - Courts

11. EXHAUST FANS:

The Vendor shall provide annual fall maintenance and inspections (September-November) of all exhaust fans as described herein. The

maintenance /inspections shall include the following services;

• Brush, vacuum or clean grills, coils and fans

• Check fan assembly

• Check and tighten all mounting hardware

• Check overall operation

• Check bearings for wear

• Lubricate fan and motor bearings where applicable

• Check and tighten all electrical connections

• Check all control operations

• Lube and adjust and dampers or linkages

• Check damper operation

• Check belts for proper tension, replace if worn

• Align all sheaves and repair or replace as required

• Check motor current against nameplate

• Any other maintenance or component replacement or repair necessary to maintain the exhaust fans in accordance with

manufacturers' specifications is included.

12. WATER CHEMICAL TESTING AND TREATMEOT:

The Contractor shall retain the services of competent water treatment company to provide complete water chemical testing and treatment

of all glycol systems. The contractor shall test these systems on an annual basis in the fall (September- November). Glycol loops shall

be treated to maintain proper pH, and inhibitor levels. The State will provide all glycol that may be required. The water chemical

treatment services shall include equipment to successfully provide the water chemical treatment services. The Vendor shall provide

electronic water treatment reports within 5 business days of completion of the site visits and testing for each glycol system. The report

shall include the following at a minimum:

• pH

• percentage of glycol

• specific gravity

• freeze point

The Contractor shall retain the services of a competent water treatment company to provide complete water chemical treatment of the

cooling towers, condenser water, chilled water loops and forced hot water systems. The Contractor shall test these systems on a monthly

basis from April through October. In addition, the Contractor shall test the forced hot water systems twice a year, in October and

January. They shall provide chemicals for all forced hot water systems. The water treatment services shall include any equipment

required to successfully provide the water treatment services. The Vendor shall provide electronic water treatment reports within 5

business days of completion of the site visits and testing for each location. The reports shall include a following at a minimum;

Alkalinity, Hardness, pH, Conductivity, Sulfite, Polymer, Iron

13. GENERAL REQUIREMENTS:

The Vendor shall perform the services as described herein utilizing mechanics skilled in the service of the respective HVAC equipment

that have obtained a "journeyman" level of competence. Apprentices may be used only for work of a routine nature and then only when

accompanied by and under the direction of a qualified journeyman. Further, the Vendor shall maintain all necessary certifications and

/or licensing as required by state and /or federal laws (e.g., NH Gas Fitter's License for all personnel engaged in the installation,

maintenance and /or repair of gas fired appliances; EPA Certifications for CFC (chlorofluorocarbon Recovery).

All replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and

refrigerants shall be as specified by the equipment manufacturer. Substitution will be permitted only with prior authorization of the State

Project Manager.

The Vendor shall after each scheduled or emergency call and before leaving the job site, present a written summary of the work