Governor and Executive Council Agenda item PDF - 2026-03-04 - agenda 41

Meeting Date

2026-03-04

Attachment Kind Label

Agenda item PDF

Attachment Relation

primary_meeting_attachment

Agenda Numbers

41

Agency Names

Fish And Game Department

Parent Meeting Title

Governor and Executive Council meeting - 2026-03-04

New Hampshire

Fish and Game Department

HEADQUARTERS: 11 Hazen Drive, Concord, NH 03301-6500

(603) 271-3421

FAX (603) 271-1438

January 26, 2026

www.WildNH.com

e-mail; info@wildiife.nh.gov

TDD Access: Relay NH 1-800-735-2964

mar 0 4 2026

Her Excellency, Governor Kelly A. Ayotte

and the Honorable Council

State House

Concord, New Hampshire 03301

REQUESTED ACTION

Authorize the New Hampshire Fish and Game Department (NHFG) to enter into a Sole Source amendment to an

existing contract (Contract #6003417) with Sovereign Sportsman Solutions, LLC, dba Paylt, LLC (VC#230940), Nashville,

Tennessee, by increasing the price limitation by $17,000 from $294,305 to $311,305 for funding online expanded OHRV

Registration capabilities, with no change to the completion date, effective upon Governor and Council approval through

June 30, 2029. Funding is 100% Agency Income (OHRV Funds).

The original contract was approved by Governor and Council on May 15, 2019, item #55, amended June 14,

2023, item #108, again amended June 26, 2024, item #116 and most recently amended with Governor and Council

approval on February 5, 2025, item #53.

Funding is available in account. Law Enforcement Program-OHRV Education. Trng, Enforc.. as follows:

FY 2026

03 75 75 752520 11830000-103-502507 Contracts for Operational Svcs. $17,000

EXPLANATION

A sole source amendment to the existing contract is necessary to move towards expanded OHRV Registration

capabilities. This additional programing will allow the end user to be able to ride an OHRV immediately upon registering

their machine on our OHRV Registration Program platform without having to wait for actual registration decals in the

mail using the US Postal Service.

The Office of Information Technology has approved this contract amendment, DolT No 2019-031D.

Respectfully submitted.

Stephanie L. Simek, Ph.Br

Executive Director

Kathy Ann LaBonte

Chief, Business Division

New Hampshire

DolT

STATE OF NEW HAMPSHIRE

DEPARTMENT OF INFORMATION TECHNOLOGY

27 Hazen Drive [ Concord, NH | 03301

Fax; (603) 271 -1516 | TDD: (800) 753-2964

doit.nh.gov

Denis Goulet, Commissioner

January 27,2026

Stephanie Simek, Executive Director

New Hampshire Fish and Game Department

State of New Hampshire

11 Hazen Drive

Concord, NH 03301

Dear Executive Director Simek:

This letter represents formal notification that the Department of Information Technology

(DolT) has approved your agency's request to enter into a contract amendment with Sovereign

Sportsman Solutions LLC, dba Paylt LLC, as described below and referenced as DolT No. 2019-

031D.

The purpose of this request is to support upgrades for the Fish and Game

Department's Online OHRV Registration Sales system.

The Total Price Limitation shall increase by $17,000 for a New Total Prive Limitation

of $311,305, effective upon Governor and Executive Council approval through June

30, 2029.

A copy of this letter must accompany the Fish and Game Department's submission to the

Governor and Executive Council for approval.

Sincerely,

Denis Goulet

DG/jd

DolT #2019-031D

cc: Dorice McCullough, IT Lead

"Innovative technologies today for New Hampshire's tomorrow."

AMENDMENT

This Agreement (hereinafter called the "Amendment") dated 12th day of January 2026,

by and between the State of New Hampshire acting by and through its New Hampshire Fish and

Game Department (hereinafter referred to as the "State"), and Sovereign Sportsman Solutions,

LLC dba Paylt, LLC, Kansas City MO 64105, VC# 230940 (hereinafter called the "Contractor").

WHEREAS, pursuant to an agreement (hereinafter called the "Contract") dated, April 16,

2019, approved by the Governor and Council on May 15,2019 Item #55, the Contractor agreed

to perform certain services upon the terms and conditions specified in the Contract and in

consideration of payment by the State of certain sums specified therein; and

WHEREAS, pursuant to an agreement amendment (hereinafter called the "Contract

Amendment") dated. May 17,2023, approved by the Governor and Council on June 14,2023

Item #108, the Contractor agreed to perform certain services upon the terms and conditions

specified in the Contract amendment and in consideration of payment by the State of certain

sums specified therein; and

WHEREAS, pursuant to an agreement (hereinafter called the "Contract Amendment")

dated, April 24,2024, approved by the Governor and Council on June 26,2024, Item #116, the

Contractor agreed to perform certain services upon the terms and conditions specified in the

Contract Amendment and in consideration of payment by the State of certain sums specified

therein; and

WHEREAS, pursuant to an agreement (hereinafter called the "Contract Amendment")

dated, December 19,2024, approved by the Governor and Council on February 5,2025, Item

#53, the Contractor agreed to perform certain services upon the terms and conditions specified in

the Contract Amendment and in consideration of payment by the State of certain sums specified

therein; and

WHEREAS, pursuant to the provisions of paragraph 17 of the Contract, the Contract may

be amended, waived or discharged only by written instrument executed by the parties thereto;

and

NOW THEREFORE, in consideration of the foregoing, and the covenants and conditions

contained in the Contract and set forth herein, the parties hereto do hereby agree as follows:

1.) Amendment and Modification of Contract:

The Contract is hereby amended as follows:

(A) Amend Exhibit B of the agreement to read as follows: "The additional amount paid

to the Contractor under this Contract will not exceed $ 17,000. The total Contract

amount including this Amendment shall not exceed $ 311,305.

2.) Effective Date of Amendment

This Amendment shall take effect upon the date of approval by the Governor and

Executive Council of the State of New Hampshire.

3.) Continuance of Agreement

Except as specifically amended and modified by the terms and conditions of this

Amendment, the Contract, and the obligations of the parties thereunder, shall remain in

full force and effect with the terms and conditions set forth therein.

IN WITNESS WHEREOF, the parties set their hands as of the day and year first above

written.

r»f Ne' Hfli shire

DATE'J.

mebedith c. luker,

Notary Public, Notary Seal

State of Missouri

Clay County

Commission # 19096465

My Commission Expires 09-12-2027

THE STATE OF NEW HAMPSHIRE

Fish and Game D^])artment

BY:

4.

Stephanie L. Simek, Ph.D., Executive Director

Name of Contractor and Authorized Sicnor

Pc<yT4.CCC. /J[;,.lAarf S,

(Name of Conteactor), j/

TITLE;

Acknowledgment: State of. County of

On l/yiXt, before the undersized officer, personally appeared the

person identijied to be the person whose name appears above in signing on behalf of the

contractor and acknowledged that s/he executed this document in the capacity indicated below.

IN WITNESS THEREOF. I hereunto set my hand and official seal.

\ 0/ \hK/\^ C..

Signature of Notary Public or Name/Title of Notary Public or Justice of

Justice of the Peace tbe Peace

APPROVED BY 1 HE ATTORNEY GENERAL (Form, Substance and Execution)

date: 2^2026

Attorney General's Office

state of New Hampshire

Department of State

CERTIFICATE

I, David M. Scanlan, Secretary of State of the State of New Hampshire, do hereby certify that SOVEREIGN SPORTSMAN

SOLUTIONS, LLC is a Delaware Limited Liability Company registered to transact business in New Hampshire on March 01,

2013. I further certify that all fees and documents required by the Secretary of State's office have been received and is in good

standing as far as this office is coneemed.

Business ID: 687841

Certificate Number: 0007665744

M

A

IN TESTIMONY WHEREOF,

I hereto set my hand and cause to be affixed

the Seal of the State of New Hampshire,

this 13th day of January A.D. 2026.

David M. Scanlan

Secretary of State

Paylt

January 13,2026

LLC Certification of Authority

I, Michael Plunkett hereby certify that I am a Manager of Sovereign Sportsman Solutions, LLC

d/b/a Paylt, LLC, a limited liability company under RSA 304-C.

I certify that I am authorized to bind the LLC.

I further certify that it is understood that the State of New Hampshire will rely on this

certificate as evidence that I currently occupy the position indicated and that I have full

authority to bind the LLC.

Signed:

Date: MEREDITH C, LUKER

Notary Public, Notary Seal

State of Missouri

Clay County

Commission # 19096465

My Commission Expires 09-12-2027

County of QyLA'VState of

on this the day of 2o2M before me

A. undersigned officer, personally appeared. known to me (or satisfactorily proven) to be the person

whose name is subscribed to the within instrument and acknowledged that he/she executed

the same for the purposes therein contained. In witness whereof, I hereunto set my hand and

official seal.

yXCORCf CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

2/28/2025

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on

this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).

PRODUCER Lockton Companies, LLC

DBA Lockton Insurance Brokers, LLC in CA

CA license #0F 15767

444 W. 47lh St., Ste. 900

Kansas City MO 64112-1906

(S16) 960-9000 kcasu(^lockton.com

CONTACT

NAME;

PHONE FAX

lA/C. No. Ext): (A/C. No):

E-MAIL

ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#

INSURER A Sentinel Insurance Company, Ltd. 11000

J™30 PAYIT,LLC1 ju, ^ SUITE 700

KANSAS CITY MO 64105

INSURERS Hartford Casualty Insurance Company 29424

INSURER C The Continental Insurance Company 35289

INSURERS

INSURERS

INSURER F

COVERAGES CERTIFICATE NUMBER: 20277437 REVISION NUMBER: XXXXXXX

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD

INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,

EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR

LTR TYPE OF INSURANCE

ADDL

iUSB.

SUBR

mo. POLICY NUMBER

POLICY EPF

(mmidd/yyyyi

POLICY EXP

imm/ddWyyyi LIMITS

X COMMERCIAL GENEFiAL UABIUTY

I CLAIMS-MADE OCCUR

8018384929 3/1/2025 3/1/2026 EACH OCCURRENCE

DAMAGE TO RENTED

PREMISES (Ea occurrence)

MED EXP (Any one person)

PERSONAL & ADV INJURY

GEN'L AGGREGATE LIMIT APPLIES PER:

LOCX POLICY □ PRO

JECT

OTHER:

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG

$ 1,000,000

$ 1,000,000

$ 10,000

$ 1.000.000

$ 2,000,000

s 2,000,000

AUTOMOBILE LIABILITY

ANY AUTO

NOT APPLICABLE COMBINED SINGLE LIMIT

lEa accident! ^ XXXXXXX

BODILY INJURY (Per person)

OWNED

AUTOS ONLY

HIRED

AUTOS ONLY

$ XXXXXXX

SCHEDULED

AUTOS

NON-OWNED

AUTOS ONLY

BODILY INJURY (Per accident) t XXXXXXX

PROPERTY DAMAGE

(Per accident) $ XXXXXXX

$ XXXXXXX

X UMBRELLA L|AB

EXCESS LIAB

DED

OCCUR

CLAIMS-MADE

8018384915 3/1/2025 3/1/2026 EACH OCCURRENCE $ 6a000.000

AGGREGATE $ 6,000,000

RETENTION $ $ XXXXXXX

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY y;

ANY PROPRIETOR/PARTNER/EXECUTIVE

OFFICER/MEMBER EXCLUDED?

(Mandatory In NH)

If yes, describe under

DESCRIPTION OF OPERATIONS below

0

8018384896 3/1/2025 3/1/2026

V PER

^ STATUTE

OJH-

ER

E.L EACH ACCIDENT $ 1,000,000

E.L. DISEASE - EA EMPLOYEE $ 1,000,000

E.L. DISEASE - POLICY LIMIT s 1.000.000

PROPERTY 8018384932 3/1/2025 3/1/2026 SEE POLICY FOR SCHEDULED

VALUES

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, AddKlonal Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION

20277437

NEW HAMPSHIRE DEPARTMENT OF FISH AND GAME

ATTN: GLEN NORMANDEAU

11 HAZEN DR.

CONCORD NH 03301-6502

1

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATiyf^

ACORD 25 (2016/03)

© 1988^2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD