Governor and Executive Council Agenda item PDF - 2026-03-25 - agenda 5

Meeting Date

2026-03-25

Attachment Kind Label

Agenda item PDF

Attachment Relation

primary_meeting_attachment

Agenda Numbers

5

Agency Names

Department Of Justice

Parent Meeting Title

Governor and Executive Council meeting - 2026-03-25

The State of New Hampshire

Department of Environmental Services

NHDES

Robert R. Scott, Commissioner

March 10, 2026

Her Excellency, Governor Kelly A. Ayotte

and the Honorable Council

State House

Concord, New Hampshire 03301

5/1MAR 2 5 2026

REQUESTED ACTION

Authorize the Department of Environmental Services (NHDES) to amend a grant agreement

(PO#1088985) to New Hampton Village Precinct, New Hampton, NH (VC#157538-B001), by extending

the completion date to August 1, 2026, from April 1, 2026, effective upon Governor and Council approval

through August 1, 2026. The original grant was approved by Governor and Council on October 4, 2022,

Item #32 and amended on May 29, 2024, Item #97. This is a no cost time extension. 100% Federal Funds.

EXPLANATION

We are requesting approval of this amendment to provide the New Hampton Village Precinct with

additional time to complete the water system improvements. The Precinct was awarded funds to make

improvements to the existing treatment system to address elevated levels of disinfection byproducts

(DBPs) and improve corrosion control. The water treatment plant modifications include building

upgrades, plumbing modifications, chemical treatment upgrades, a new SCADA system, and additional

treatment plant interior modifications to accommodate the treatment improvements. The grant funds

are being used in conjunction with a Drinking Water State Revolving Fund (DWSRF) loan of $90,000.

Initial attempts at implementing treatment upgrades were unsuccessful and required additional time to

reevaluate options. A treatment plan has been designed, and the Precinct has entered into a contract to

complete chemical feed upgrades and SCADA system upgrades which require additional time beyond

the original completion date for construction. Any remaining work not funded by the ARPA grant will be

funded by DWSRF loan funds. To date, $149,672 of the original $650,000 grant funds have been spent.

In the event federal funds become no longer available, general funds will not be requested to support

this program. This grant amendment has been approved by the Attorney General's Office as to form,

substance, and execution.

We respectfully request your approval of this item.

Robert R. Scott

Commissioner

NHDES Website: www.des.nh.gov

P.O. Box 95, 29 Hazen Drive, Concord, New Hampshire 03302-0095

Telephone; (603) 271-2513 • Fax: (603) 271-5171 • TDD Access: Relay NH 1-800-735-2964

New Hampton Village Precinct

American Rescue Plan Act (ARPA) Grant

Amendment No. 2

This Agreement (hereinafter called the Amendment) is by and between the State of New Hampshire,

acting by and through its Department of Environmental Services (hereinafter referred to as the State) and the

New Hampton Village Precinct acting by and through its Treasurer, Sally Bevan (hereinafter referred to as the

Grantee).

WHEREAS, pursuant to an Agreement (hereinafter called the Agreement) approved by the Governor and

Council on October 4, 2022, Item #32, and amended on May 29, 2024, Item # 97, the Grantee agreed to perform

certain services upon the terms and conditions specified in the Agreement and in consideration of payment by

the State of certain sums as specified therein; and

WHEREAS, The Grantee and the State have agreed to amend the Agreement in certain respects;

NOW THEREFORE, in consideration of the foregoing, and the covenants and conditions contained in the

Agreement and set forth herein, the parties hereto do hereby agree as follows:

1. Amendment and Modification of Agreement: The Agreement is hereby amended as follows:

A) The Completion Date as set forth in sub-paragraph 1.7 of the Agreement shall be changed from April

1, 2026 to August 1, 2026.

B) Delete Exhibit B - Amendment 1 and replace with Exhibit B - Amendment 2. Delete Exhibit C -

Amendment 1 and replace with Exhibit C-Amendment 2. Exhibit B- Amendment 2 and Exhibit C-

Amendment 2 are attached hereto and incorporated into this amendment and agreement by

reference.

2. Effective Date of Amendment: This Amendment shall take effect upon the date of approval of this

Amendment by the Governor and Executive Council of the State of New Hampshire.

3. Continuance of Agreement: Except as specifically amended and modified by the terms and conditions of

this Amendment, the Agreement, and the obligations of the parties thereunder, shall remain in full force

and effect in accordance with the terms and conditions set forth therein.

ARPA Grant Amendment No. 2

New Hampton Village Precinct - 1691010-02

IN WITNESS WHEREOF, the parties have hereunto set their hands as of the day and year first

above written.

Accepted by:

Sany Bevan,/reasurer

New Hampton Village Precinct

Robert R. Scott, Commissioner

Department of Environmental Services

'ffle.hssz^/^sAs^stant Mtorney General

Department of Justice

Approved as to form, substance and execution.

Date

VtAxDate

Date

ARPA Grant Amendment No. 2

New Hampton Village Precinct - 1691010-02

Exhibit B - Amendment 2

SCOPE OF SERVICES

The New Hampton Village Precinct will use the American Rescue Plan Act (ARPA) grant funds for

improvements to the existing treatment system to address the elevated levels of disinfection

byproducts (DBPs) and improve corrosion control. The water treatment plant modifications will

include building upgrades,, plumbing modifications, chemical treatment upgrades, a new SCADA

system, and additional treatment plant interior modifications to accommodate the treatment

improvements. All work will take place within the existing treatment facility building. Grant funds

will be used in conjunction with NH Drinking Water State Revolving Fund (DWSRF) loan funds to

complete the engineering, design, bidding, and construction for the project.

As a requirement of this grant funding, the Precinct is required to develop and adhere to an asset

maintenance and renewal plan for the funded improvements and provide documentation

supporting compliance with this requirement.

Grantee Initials

Date ^11/lAs

ARPA Grant Amendment No. 2

New Hampton Village Precinct -1691010-02

Exhibit C - Amendment 2

METHOD OF PAYMENT

The NHDES shall pay to the Grantee the total reimbursable program costs in accordance with

the following requirements:

Reimbursement requests for program costs shall be made no more than once per calendar

month by the Grantee using the American Rescue Plan Act (ARPA) Disbursement form as

supplied by the NHDES, which shall be completed and signed by the Grantee. The disbursement

form shall be accompanied by proper supporting documentation based upon direct costs. The

Grantee will maintain adequate documentation to substantiate all Program related costs. All

work shall be performed to the satisfaction of the NHDES before payment is made.

This ARPA grant is in concert with a $90,000 DWSRF loan. Each disbursement request will be

paid 100% of eligible expenses as ARPA grant funds not to exceed $650,000 followed by DWSRF

loan funds. Final request for reimbursement of ARPA funds shall be submitted no later than 30

days after the August 1, 2026 completion date or the grant will be closed out and funds will no

longer be available.

Changes to the Scope of Services require NHDES approval in advance. All work must be

completed prior to the completion date (section 1.7) in this Grant Agreement to be eligible for

reimbursement.

Grantee Initials,

DateZ^ n iXj

ARPA Grant Amendment No. 2

New Hampton Village Precinct -1691010-02

NHDES-W-03-277

New Hampton Village Precinct

27 Main St, New Hampton, NH 03256

CERTIFICATE OF VOTE

I, Jeremiah Duncan do hereby certify that:

1. I am the Water Commissioner of the New Hampton Village Precinct.

2. At meetings held on March 8, 2022, May 6, 2024, and February 9, 2026, the Board of Commissioners of the New

Hampton Village Precinct voted to accept funds and enter into a Grant Agreement with the State of New

Hampshire Department of Environmental Services for a water system improvement project.

3. The Board of Commissioners of the New Hampton Village Precinct further authorized Sally Bevan, Treasurer of

the New Hampton Village Precinct to execute any documents necessary to effectuate this Grant Agreement.

4. This authority has not been revoked, superseded, or amended as of the date of this certification.

iN WITNESS WHEREOF, I have hereunto set my hand as the Water Commissioner of the New Hampton Village Precinct

on February 12, 2026?

Signature:

Date: Z

PrimexNH Public R.sk Managerreiu E/chonge CERTIFICATE OF COVERAGE

The New Hampshire Public Risk Management Exchange (Primex^) is organized under the New Hampshire Revised Statutes Annotated. Chapter 5-B.

Pooled Risk Management Programs. In accordance with those statutes, its Trust Agreement and bylaws. Primex^ is authorized to provide pooled risk

management programs established for the benefit of political subdivisions in the State of New Hampshire.

Each member of Primex' is entitled to the categories of coverage set forth below. In addition. Primex^ may extend the same coverage to non-members.

However, any coverage extended to a non-member is subject to all of the terms, conditions, exclusions, amendments, rules, policies and procedures

that are applicable to the members of PrimexT including but not limited to the final and binding resolution of all claims and coverage disputes before the

Primex' Board of Trustees. The Additional Covered Party's per occurrence limit shall be deemed included in the Member's per occurrence limit, and

therefore shall reduce the Member's limit of liability as set forth by the Coverage Documents and Declarations. The limit shown may have been reduced

by claims paid on behalf of the member. General Liability coverage is limited to Coverage A (Personal Injury Liability) and Coverage B (Property

Damage Liability) only. Coverage's C (Public Officials Errors and Omissions). D (Unfair Employment Practices). E (Employee Benefit Liability) and F

(Educator's Legal Lialjility Claims-Made Coverage) are excluded from this provision of coverage.

The below named entity is a member in good standing of the New Hampshire Public Risk Management Exchange. The coverage provided may.

however, be revised at any time by the actions of Primex^. As of the date this certificate is issued, the information set out below accurately reflects the

categories of coverage established for the current coverage year.

This Certificate is issued as a matter of information only and confers no rights upon the certificate holder,

alter the coverage afforded by the coverage categories listed below.

This certificate does not amend, extend, or

Participating Member: Member Number: Company Affording Coverage:

New Hampton Village Precinct 587 NH Public Risk Management Exchange - Primex^

PO Box 506 PO Box 23

New Hampton. NH 03256 Hooksett, NH 03106-9716

Type of Coverage Effective Date

(mm/dd/yyyv)

Expiration Date '. (mm/dd/yyyy) Li/ijttej NH Statutory Lirri|te May Apply, If Not:

General Liability (Occurrence Form)

Professional Liability (describe)

□ SaS' □

7/1/2025 7/1/2026 Each Occurrence

General Aggregate

Fire Damage (Any one

fire)

Med Exp (Any one person)

S 2,000.000

$ 10.000.000

X Automobile Liability

Deductible Comp and Coll: $1,000

Any auto

7/1/2025 7/1/2026 Combined Single Limit

(Each Accident)

Aggregate

S 2.000.000

$10,000,000

Workers' Compensation & Employers' Liability 7/1/2025 7/1/2026 Statutory

Each Accident $2,000,000

Disease — Each Employee $2,000,000

Disease — Policy Limit

Property (Special Risk includes Fire and Theft) 7/1/2025 7/1/2026 Blanket Limit. Repiacement

Cost (uniess otherwise stated)

Deductible: $1,000

Description: Proof of Primex Member coverage only,

excluded from coverage in the coverage document.

Pollution and hazardous waste related liabilities, expenses and claims are

CERTIFICATE HOLDER: Additional Covered Party Loss Payee Primex^ - NH Public Risk Management Exchange

By: TKmtf "Puzced

Date: 2/13/2026 mpurcell@nhprimex.orqState of New Hampshire

Department of Environmental Services

29 Hazen Drive, PO Box 95

Concord, NH 03302-0095

Please direct inquires to:

Primex^ Claims/Coverage Services

603-225-2841 phone

603-228-3833 fax