Governor and Executive Council Agenda item PDF - 2026-05-20 - agenda 1

Meeting Date

2026-05-20

Attachment Kind Label

Agenda item PDF

Attachment Relation

primary_meeting_attachment

Agenda Numbers

1

Agency Names

Department Of Natural & Cultural Resources

Parent Meeting Title

Governor and Executive Council meeting - 2026-05-20

April 23,2026

Her Excellency, Governor Kelly A. Ayotte

and the Honorable Executive Council

State House

Concord, New Hampshire 03301

REQUESTED ACTION

Pursuant to MOP 1301,VI, (D), authorize the Department of Natural and Cultural Resources (DNCR),

Division of Forests and Lands to allow Jay Lord, Forest Protection Bureau Plans Section Chief and Joe

Mazzeo, Forest Protection Bureau Public Information Officer to travel 326 miles, one -way, in a shared

state vehicle rather than flying economy class airfare on commercial airlines, in the amount of $ 391.08,

to Quebec City, Quebec Canada to attend training for members of the Northeastern Forest Fire

Protection Commission (NFFPC) as detailed below from May 26, 2026 through May 28, 2026 effective

upon Governor and Council approval. 100% Federal Funds

Funding is available in the following account for Fiscal Year 2026:

03-035-035-351010-35290000, State Fire Assistance

FY2026

080-500712 Meals (Out-of-St) $186.00

080-500715 Operation of State Car (Out-of-State) $205.08

Total $391.08

EXPLANATION

The Department of Natural and Cultural Resources (DNCR), Division of Forest and Lands, respectfully requests

permission for Plans Section Chief Jay Lord and Public Information Officer Joe Mazzeo to travel and attend

the Northeastern Forest Fire Protection Commission Incident Management Team Operational Exercise

Training in Quebec City, Quebec Canada. Training is for members of the Northeastern Forest Fire Protection

Commission who respond to the Type 3 Incident Management Team (IMT3). This team is a federally certified,

all-hazard team that manages Type 3 incidents under the National Incident Management System (NIMS) and

National Response Framework (NRF), providing command, operations, and support for complex wildland and

all-hazard incidents.

The Northeastern Forest Fire Protection Commission recently deployed New Hampshire Firefighters IMT3’s

to Quebec and Connecticut for wildfire response. The Operational Readiness Exercise is designed to assist

participants in maintaining and strengthening core competencies required to perform effectively as members

of an Incident Management Team. This instructor-led training program focuses on the knowledge, skills, and

abilities needed to operate within a Type 3 Incident Management Team when deployed to a wildfire incident.

New Hampshire benefits by having experienced firefighters training for emergency preparedness to assist

the Northeastern Forest Fire Protection Commission if the need should arise.

A cost analysis determined that the travel component of the trip (excluding hotel accommodations) is

estimated to cost approximately $1,745 via airline flight versus driving mileage costs for use of a state vehicle

of $655.08 (including the cost of employee travel time), resulting in savings of $1,089.92.

Hotel accommodation will be covered by NFFPC for 2 nights for Plans Section Chief Jay Lord and Public Information

Officer Joe Mazzeo.

In the event that federal funds are no longer available, general funds will not be requested to support this program.

Respectfully submitted, Concurred,

Adam J. Crepeau, Interim Commissioner Patrick D. Hackley, Director

STATE OF NEW HAMPSHIRE

DEPARTMENT of NATURAL and CULTURAL RESOURCES

DNCR FORM #41

REV. 6/18

DATE April 14, 2026

DIVISION Forests and Lands

FROM: Chief Steve Sherman

SUBJECT: Request for Approval – Out -of-State Travel

TO:

Adam J. Crepeau, Interim Commissioner

VIA: Division Director

Signature Date Approved

Authorization for ________

3

day(s) of out of state travel is

to May 28, 2026 from May 26, 2026

Individuals: Jay Lord -

Forest

Protection

Bureau Plans Section Chief

Joe Mazzeo

-

Forest

Protection Bureau Public Information Officer

Purpose: Northeast ern Forest Fire Protection Commission (NFFPC) Operational Readiness Training

Destination: Quebec City, Quebec, Canada

Registration: $0.00

Hotel: $0.00 Accommodation

s

covered by NFFPC

GSA meals and incidentals: $1

86

per diem rates

Gas & Tolls: $130.40

Travel: 326 miles one-way (652 miles round trip).

Vehicle:

FL2

Total Cost: $316.40

BUSINESS JUSTIFICATION:

Training is for members of the Northeastern Forest Fire Protection Commission (NFFPC) who respond to

Type 3 Incident Management Team (IMT3). The Northeastern Forest Fire Protection Commission recently

deployed

New

Hampshire

Firefighters

IMT3’s to Quebec and Connecticut for wildfire response.

The

Operational Readiness Exercise is designed to assist

participants

to

maintain and strengthen

core competencies

required to perform effectively as members of an Incident Management Team. This instructor-led training

program focuses on the knowledge, skills, and abilities needed to operate within a Type 3 Incident

Management Team

when deployed to a wildfire incident. N

ew

Hampshire

benefits by having experienced

firefighters

training

for

emergency

preparedness

to assist

the

Northeast

ern Forest Fire Protection Commission

if the need should arise.

ACCOUNT CODE 35290000 - 080 APPROVED:

SOURCE OF FUNDS: 100% Federal

(% Federal, General, Etc.)

FUNDS AVAILABLE: $

(If State Appropriations)

Commissioner

Business Administrator Initials Approval Date

04/23/26

19687.43

04/24/2026

Form #A-24 (08/30/95)

REQUEST FOR AUTHORIZATION FOR OUT-OF-STATE TRAVEL

Date: April 14, 2026

TO THE HONORABLE GOVERNOR & COUNCIL:

The Department of Natural and Cultural Resources requests

permission for 2 employee(s) or their designees to travel to Quebec City, Quebec, Canada

for 3 days of out -of-state travel status from May 26, 2026 to May 28, 2026

Northeastern Forest Fire Protection Commission Operations Committee Meeting

Purpose of Travel

Respectfully request permission for Plans Section Chief (PSC) Jay Lord and Public Information Officer (PIO) Joe Mazzeo

to travel and attend the Northeastern Forest Fire Protection Commission Incident Management Team Operational Exercise

Training in Quebec City, Quebec Canada.

Training is for members of the Northeastern Forest Fire Protection Commission (NFFPC) who respond to Type 3 Incident

Management Team (IMT3). The Northeastern Forest Fire Protection Commission recently deployed New Hampshire

Firefighters IMT3’s to Quebec and Connecticut for wildfire response. The Operational Readiness Exercise is designed to

assist participants to maintain and strengthen core competencies required to perform effectively as members of an Incident

Management Team. This instructor-led training program focuses on the knowledge, skills, and abilities needed to operate

within a Type 3 Incident Management Team when deployed to a wildfire incident. New Hampshire benefits by having

experienced firefighters training for emergency preparedness to assist the Northeastern Forest Fire Protection Commission

if the need should arise

A cost analysis has determined that the travel component of the trip (excluding hotel accommodations) is estimated to cost

approximately $1,070 via airline flight versus driving mileage costs for use of a state vehicle of $130.40, resulting in

savings of $939.60.

Hotel accommodation will be covered for 2 nights for PSC Lord and PIO Mazzeo

Plans Section Chief Jay Lord and Public Information Officer Joe Mazzeo will travel by state vehicle (most likely FL2)

Attendees and their Titles

1. J a y L o r d – F o r e s t P r o t e c t i o n B u r e a u P l a n s S e c t i o n C h i e f

2. Joe Mazzeo–Forest Protection Bureau Public Information Officer

Fiscal Information – Summary

Obj Description Amount Amount

0710 Common Carriers $ Appropriation of Out-of-State Travel $ 27,830.97

0711 Per Diem in Lieu $ Amount Expended to date $ 8,143.54

0712 Meals $ 186.00 Available Balance

0713 Hotel $ Amount requested this authorization $

$ 19,687.43

391.08

0714 Mileage $ Estimated Balance Available $ 19,296.35

0715 Operation State Car $ 205.08

0717 Miscellaneous $ Appropriation Code 010 - 035 - 3529 - 080

0719 Registration Fees $ Source of Funds 100% Federal Funds

Total $ 391.08

Authorized Signature _____________________________

Cost Comparison of Air Travel vs. State Vehicle to Quebec City, Quebec (Canada)

Air Travel State Vehicle

Roundtrip airfare (approx. 7.5 hours one way) $966.00 N/A N/A

Bus travel (roundtrip Concord to Logan) $104.00 N/A N/A

Staff time for J. Lord (15 hrs. x $22.50) $337.50 Staff time for J. Lord (10 hrs. x $22.50) $225.00

Staff time for J. Mazzeo (15 hrs. x $22.50) $337.50 Staff time for J. Mazzeo (10 hrs. x

$22.50) $225.00

Mileage – N/A $0.00 Round trip mileage to Quebec City $205.08

Total $1,745.00 Total $655.08

Total Savings to State: $1089.92

*Fuel cost is determined by the formula:

Estimated Total Trip Miles * Price per gallon 652 * $6.92 = $205.08

Miles per gallon 22

Air Travel:

Departure from Boston Logan International Airport to Quebec City, Quebec

Bus: Concord, NH to Boston Logan International Airport, roundtrip

Average time: Approximately 15 hours, roundtrip

State Vehicle:

Travel from DNCR Headquarters in Concord, NH to Quebec City, Quebec Canada

Mileage: 652 miles roundtrip

Average time: Approximately 10 hours, roundtrip

Bus from Concord NH to Boston Airport

Flights from Boston Airport to Quebec City

Return flight