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Governor and Executive Council Agenda item PDF - 2026-05-20 - agenda 021

Document type: Other
Status: imported
Citation: Governor and Executive Council Agenda item PDF - 2026-05-20 - agenda 021
Date: May 20, 2026

Serving Councilors

Linked by service date; this is not an individual vote unless the official source says so.

Joseph Kenney District 1 Serving councilor
Karen Liot Hill District 2 Serving councilor
Janet L. Stevens District 3 Serving councilor
John Stephen District 4 Serving councilor
David K. Wheeler District 5 Serving councilor

Meeting Date: 2026-05-20
Attachment Kind Label: Agenda item PDF
Attachment Relation: primary_meeting_attachment
Agenda Numbers: 021
Agency Names: Department Of Transportation
Parent Meeting Title: Governor and Executive Council meeting - 2026-05-20

John O. Morton Building · 7 Hazen Drive · P.O. Box 483 · Concord, New Hampshire 03302-0483

Telephone: (603) 271-3734 · Fax: (603) 271-3914 · TDD: Relay NH 1-800-735-2964 · dot.nh.gov

The State of New Hampshire

Department of Transportation

David Rodrigue, P.E.

Commissioner

Michelle L. Winters

Deputy Commissioner

Her Excellency, Governor Kelly A. Ayotte

and the Honorable Council

Bureau of Construction

April 16, 2026

State House

Concord, New Hampshire 03301

Requested Action

1. Authorize the Department of Transportation to enter into a contract with Stephens-Marquis Associates,

Inc. (Vendor 157584) of Merrimack, NH on the basis of a low bid of $860,079 for fuel system replacement

at Marlow Patrol Shed #403 (Project: Marlow #42850H), from the date of Governor and Council approval

through July 30, 2027, unless amended by the Department in accordance with the Standard

Specifications. 100% Other Funds.

Funds are available in the following account for Fiscal Year 2026 as follows:

Funding is available as follows: FY 2026

04-96-96-960030-7285

L23:2II2-Undrgrnd FuelTnk Rpl

034-500154 Capital Projects $743,511.93

04-96-96-960030-5459

L25:2I2-Undrgrnd FuelTnk Rplc

034-500161 Capital Projects $116,567.07

2. Further authorize that a contingency in the amount of $43,003.95 be approved for payment of latent

conditions, which may appear during the construction of the project. The contingency requested is 5% of

the contract amount.

Funding is available as follows: FY 2026

04-96-96-960030-5459

L25:2I2-Undrgrnd FuelTnk Rplc

034-500161 Capital Projects $43,003.95

Explanation

This project was initiated through the Fuel Capital Fund. This project consists of constructing a new

vehicle fueling facility and removing the existing fueling facility on NH 10 at the Marlow Shed (PS403).

The scope of work at the facility will include the installation of one (1) 8,000-gallon compartmented

(4,000-gallon gasoline, 4,000-gallon diesel) underground storage tank (UST), one (1) two hose, two

product suction dispenser and concrete fueling pad with pre-manufactured pump enclosure, and all other

associated fueling system equipment and appurtenances. The project will also include the removal of one

(1) existing 3,000-gallon diesel UST, one (1) existing dispenser and associated fueling pad, and all

associated fueling system piping, equipment and appurtenances related to the existing fueling system at

this location. Engineered shoring for the tank excavation will be required.

Installation of a stormwater collection system to mitigate the impacts of impervious area added to the

site as part of the fuel replacement project consistent with the requirements of the Shorelands Act and

associated Permit by Notification is included in this project. That system includes a new roof gutter on

the sand shed and associated underground stormwater infiltration system.

The project also includes the installation of a new 40kW diesel generator.

The existing motor fuel facility shall remain fully operational until such time as the new facility is ready for

full operation with as little down time as needed for transition of the systems as possible. Up to fourteen

(14) calendar days are permitted to transfer electrical and communications equipment associated with

equipment re-use, if required.

There shall be no gap in fuel system service, availability, and operations from November 19, 2026, to

March 31, 2027.

The Contractor will be responsible to install all equipment and provide documentation in a manner which

allows the NHDOT to obtain the maximum manufacturer warranties.

The Department of Transportation is required to comply with all DES rules related to the testing and

removal of all Underground Storage Tanks (USTs). The project has been identified by Fuel Distribution

and Highway Maintenance as a priority project and location for the program to address.

The proposed contingency amount is 5% of the contract amount. This is to account for the risks

associated with any unknown conditions associated with existing or proposed facility that may include

removal and closure operations, permitting, geotechnical, groundwater or other challenges.

Although the bid costs exceeded the Department’s estimate by 2.01% the low bid of three bids received is

felt to be reasonable for the work involved. Readvertising this project would result, in our opinion, in

higher prices and prevent the completion of the work in a timely manner. The Department considers it to

be in the best interest of the State to accept this bid to accomplish these needed repairs.

The Contractor has been prequalified by this Department. The Contract has been approved by the

Attorney General as to form and execution, and the Department has certified that the necessary funds are

available and the bid reasonably conforms to the engineer’s estimate in accordance with State procedure.

Copies of the fully executed contract are on file at the Secretary of State’s Office and the Department of

Administrative Service’s Office, and subsequent to Governor and Council approval will be on file at the

Department of Transportation.

This project funding is 0% Federal funds (100% Underground Fuel Tank Replacement – Capital Fund).

A copy of the Tabulation of Bids received for this project is attached along with the Contract Supplemental

Sheet and a map indicating the location of the project.

Your approval of this resolution is respectfully requested. The Department of Transportation has

determined that the vendor is in good standing with the Secretary of State’s Office, has secured the

required levels of insurance, and has provided evidence of authority to execute and be bound by the

contract.

Sincerely,

David M. Rodrigue, P.E.

Commissioner

DMR/pcj

Department Estimate: $843,128

Contract Amount: $860,079

Over Estimate: $ 16,951

Attachments

Fuel system replacement at Marlow patrol shed #403.

$860,079.00

Amount:

Awarded To:

STEPHENS-MARQUIS

ASSOCIATES INC

717 DANIEL WEBSTER HWY

MERRIMACK, NH 03054

Cheshire

LOCATION:

Director of Project Development

Certified by:

DATE BIDS OPEN:

February 26, 2026,

SCOPE OF WORK:

Award Date:

PROJECT:

July 30, 2027

COMPLETION DATE:

MARLOW

NON-FEDERAL

FED. PROJECT NUMBER:

STATE PROJECT NUMBER:

42850H

TOBEY.L.REYNOLDS

ABC Bid Data

NON-FEDERAL

42850H

MARLOW

Contractor

Bid Amount

Summary of Bidders

Rank

STEPHENS-MARQUIS ASSOCIATES INC

717 DANIEL WEBSTER HWY, MERRIMACK NH 03054

$860,079.00

SRS PETROLEUM SERVICES CORP dba SRS PETROLEUM SERVICES OF NH

700 W CENTER STREET, SUITE 7, WEST BRIDGEWATER MA 02379

$944,600.00

D. L.KING & ASSOCIATES INC.

3 MOUND COURT, UNIT 1, MERRIMACK NH 03054

$1,542,956.00

Tuesday, March 3, 2026

Item No.

Quantity

Unit

Total

Unit Price

Total

Unit Price

PS&E

STEPHENS-MARQUIS ASSOCIATES INC

717 DANIEL WEBSTER HWY

MERRIMACK, NH 03054

SRS PETROLEUM SERVICES CORP dba SRS

PETROLEUM SERVICES OF NH

700 W CENTER STREET

WEST BRIDGEWATER, MA 02379

Description

ABC Bid Data

NON-FEDERAL

42850H

MARLOW

Items

206.1

COMMON STRUCTURE EXCAVATION

$5,175.00

$4,950.00

$28.00

$4,200.00

$34.50

150.00

$33.00

206.19

COMMON STRUCTURE EXCAVATION EXPLORATORY

$2,900.00

$5,500.00

$36.00

$1,800.00

$58.00

50.00

$110.00

206.2

ROCK STRUCTURE EXCAVATION

$15,600.00

$16,500.00

$35.00

$10,500.00

$52.00

300.00

$55.00

214.

FINE GRADING

$2,500.00

$6,500.00

$1,800.00

$2,500.00

1.00

$6,500.00

304.201

GRAVEL

$11,837.00

$10,108.00

$42.00

$11,172.00

$44.50

266.00

$38.00

304.301

CRUSHED GRAVEL

$17,808.00

$15,900.00

$47.00

$14,946.00

$56.00

318.00

$50.00

403.11023

TON

HBP-3/4" BINDER MIX, MACHINE METHOD

$27,000.00

$225.00

$30,375.00

$200.00

135.00

$200.00

403.11943

TON

HBP-1/2" SURFACE MIX, MACHINE METHOD, HIGH

STRENGTH

$13,600.00

$252.00

$17,136.00

$200.00

68.00

$200.00

403.12

TON

HBP-HAND METHOD

$3,050.00

$3,600.00

$336.00

$3,360.00

$305.00

10.00

$360.00

403.16

PAVEMENT JOINT ADHESIVE

$3,025.00

$2,200.00

$4.00

$2,200.00

$5.50

550.00

$4.00

410.22

GAL

ASPHALT EMULSION FOR TACK COAT

$3,060.00

$2,380.00

$2.00

$340.00

$18.00

170.00

$14.00

603.80206

6" PLASTIC PIPE (SMOOTH INTERIOR)

$2,450.00

$5,950.00

$85.00

$5,950.00

$35.00

70.00

$85.00

603.8051

UNDERGROUND INFILTRATION SYSTEM

$27,215.00

$4,000.00

$20,600.00

$27,215.00

1.00

$4,000.00

628.2

SAWED BITUMINOUS PAVEMENT

$2,500.00

$3,000.00

$10.00

$2,500.00

$10.00

250.00

$12.00

645.3

TON

EROSION STONE

$5,000.00

$4,000.00

$42.00

$4,200.00

$50.00

100.00

$40.00

645.512

COMPOST SOCK FOR PERIMETER BERM

$5,407.50

$3,090.00

$10.00

$5,150.00

$10.50

515.00

$6.00

645.541

INLET FILTER

$4,500.00

$350.00

$1,680.00

$4,500.00

1.00

$350.00

662.281

DECOMMISSION DRILLED WELL

$525.00

$750.00

$150.00

$2,250.00

$35.00

15.00

$50.00

670.111

UST SYSTEM INSTALLATION

$685,532.50

$612,000.00

$608,000.00

$685,532.50

1.00

$612,000.00

670.1251

ROOF GUTTER SYSTEM

$4,800.00

$4,500.00

$7,400.00

$4,800.00

1.00

$4,500.00

670.131

UST SYSTEM REMOVAL

$29,915.00

$25,000.00

$22,400.00

$29,915.00

1.00

$25,000.00

670.141

CONCRETE TANK ANCHOR PAD REMOVAL

$3,400.00

$1,000.00

$8,000.00

$3,400.00

1.00

$1,000.00

670.151

EXCAVATION LINER REMOVAL

$1,000.00

$5,000.00

$1,000.00

1.00

$1,000.00

670.161

DISCHARGE PERMIT FOR TREATED GROUNDWATER

$2,500.00

$2,750.00

$2,000.00

$2,500.00

1.00

$2,750.00

Tuesday, March 3, 2026

Item No.

Quantity

Unit

Total

Unit Price

Total

Unit Price

PS&E

STEPHENS-MARQUIS ASSOCIATES INC

717 DANIEL WEBSTER HWY

MERRIMACK, NH 03054

SRS PETROLEUM SERVICES CORP dba SRS

PETROLEUM SERVICES OF NH

700 W CENTER STREET

WEST BRIDGEWATER, MA 02379

Description

ABC Bid Data

NON-FEDERAL

42850H

MARLOW

670.171

FILE NOTICE OF INTENT - DRGP

$2,600.00

$5,000.00

$4,600.00

$2,600.00

1.00

$5,000.00

697.31

$10,000.00

$1.00

$10,000.00

$1.00

10,000.00

$1.00

$843,128.00

$860,079.00

$944,600.00

Totals:

Alt. Totals:

Totals:

$843,128.00

$860,079.00

$944,600.00

Tuesday, March 3, 2026

Item No.

Quantity

Unit

Total

Unit Price

Total

Unit Price

PS&E

D. L.KING & ASSOCIATES INC.

3 MOUND COURT

MERRIMACK, NH 03054

Description

ABC Bid Data

NON-FEDERAL

42850H

MARLOW

Items

206.1

COMMON STRUCTURE EXCAVATION

$4,950.00

$33.00

$4,950.00

150.00

$33.00

206.19

COMMON STRUCTURE EXCAVATION EXPLORATORY

$5,500.00

$110.00

$5,500.00

50.00

$110.00

206.2

ROCK STRUCTURE EXCAVATION

$16,500.00

$50.00

$15,000.00

300.00

$55.00

214.

FINE GRADING

$6,500.00

$1,800.00

1.00

$6,500.00

304.201

GRAVEL

$10,108.00

$50.00

$13,300.00

266.00

$38.00

304.301

CRUSHED GRAVEL

$15,900.00

$50.00

$15,900.00

318.00

$50.00

403.11023

TON

HBP-3/4" BINDER MIX, MACHINE METHOD

$27,000.00

$180.00

$24,300.00

135.00

$200.00

403.11943

TON

HBP-1/2" SURFACE MIX, MACHINE METHOD, HIGH

STRENGTH

$13,600.00

$192.00

$13,056.00

68.00

$200.00

403.12

TON

HBP-HAND METHOD

$3,600.00

$300.00

$3,000.00

10.00

$360.00

403.16

PAVEMENT JOINT ADHESIVE

$2,200.00

$5.00

$2,750.00

550.00

$4.00

410.22

GAL

ASPHALT EMULSION FOR TACK COAT

$2,380.00

$15.00

$2,550.00

170.00

$14.00

603.80206

6" PLASTIC PIPE (SMOOTH INTERIOR)

$5,950.00

$80.00

$5,600.00

70.00

$85.00

603.8051

UNDERGROUND INFILTRATION SYSTEM

$4,000.00

$5,000.00

1.00

$4,000.00

628.2

SAWED BITUMINOUS PAVEMENT

$3,000.00

$4.00

$1,000.00

250.00

$12.00

645.3

TON

EROSION STONE

$4,000.00

$50.00

$5,000.00

100.00

$40.00

645.512

COMPOST SOCK FOR PERIMETER BERM

$3,090.00

$5.00

$2,575.00

515.00

$6.00

645.541

INLET FILTER

$350.00

$25.00

1.00

$350.00

662.281

DECOMMISSION DRILLED WELL

$750.00

$2,750.00

$2,000.00

1.00

$2,750.00

Tuesday, March 3, 2026

Item No.

Quantity

Unit

Total

Unit Price

Total

Unit Price

PS&E

D. L.KING & ASSOCIATES INC.

3 MOUND COURT

MERRIMACK, NH 03054

Description

ABC Bid Data

NON-FEDERAL

42850H

MARLOW

670.171

FILE NOTICE OF INTENT - DRGP

$5,000.00

$2,000.00

1.00

$5,000.00

697.31

$10,000.00

$1.00

$10,000.00

10,000.00

$1.00

$843,128.00

$1,542,956.00

Totals:

Alt. Totals:

Totals:

$843,128.00

$1,542,956.00

Tuesday, March 3, 2026

PS&E Comparison

NON-FEDERAL

42850H

MARLOW

A-PS&E Difference

Description

Unit

Quantity

Unit Price

A-Bidder

Total

Unit Price

PS&E

Total

Item No.

Items

206.1

COMMON STRUCTURE EXCAVATION

150.00

$4,200.00

$33.00

$4,950.00

($750.00)

$28.00

206.19

COMMON STRUCTURE EXCAVATION

EXPLORATORY

50.00

$1,800.00

$110.00

$5,500.00

($3,700.00)

$36.00

206.2

ROCK STRUCTURE EXCAVATION

300.00

$10,500.00

$55.00

$16,500.00

($6,000.00)

$35.00

214.

FINE GRADING

1.00

$1,800.00

$6,500.00

($4,700.00)

$1,800.00

304.201

GRAVEL

266.00

$11,172.00

$38.00

$10,108.00

$1,064.00

$42.00

304.301

CRUSHED GRAVEL

318.00

$14,946.00

$50.00

$15,900.00

($954.00)

$47.00

403.11023

HBP-3/4" BINDER MIX, MACHINE METHOD

TON

135.00

$30,375.00

$200.00

$27,000.00

$3,375.00

$225.00

403.11943

HBP-1/2" SURFACE MIX, MACHINE METHOD,

HIGH

STRENGTH

TON

68.00

$17,136.00

$200.00

$13,600.00

$3,536.00

$252.00

403.12

HBP-HAND METHOD

TON

10.00

$3,360.00

$360.00

$3,600.00

($240.00)

$336.00

403.16

PAVEMENT JOINT ADHESIVE

550.00

$2,200.00

$4.00

$2,200.00

$0.00

$4.00

410.22

ASPHALT EMULSION FOR TACK COAT

GAL

170.00

$340.00

$14.00

$2,380.00

($2,040.00)

$2.00

603.80206

6" PLASTIC PIPE (SMOOTH INTERIOR)

70.00

$5,950.00

$85.00

$5,950.00

$0.00

$85.00

603.8051

UNDERGROUND INFILTRATION SYSTEM

1.00

$20,600.00

$4,000.00

$16,600.00

$20,600.00

628.2

SAWED BITUMINOUS PAVEMENT

250.00

$2,500.00

$12.00

$3,000.00

($500.00)

$10.00

Tuesday, March 3, 2026

PS&E Comparison

NON-FEDERAL

42850H

MARLOW

A-PS&E Difference

Description

Unit

Quantity

Unit Price

A-Bidder

Total

Unit Price

PS&E

Total

Item No.

645.3

EROSION STONE

TON

100.00

$4,200.00

$40.00

$4,000.00

$200.00

$42.00

645.512

COMPOST SOCK FOR PERIMETER BERM

515.00

$5,150.00

$6.00

$3,090.00

$2,060.00

$10.00

645.541

INLET FILTER

1.00

$1,680.00

$350.00

$1,330.00

$1,680.00

662.281

DECOMMISSION DRILLED WELL

15.00

$1.00

$10,000.00

$0.00

$1.00

Tuesday, March 3, 2026

PS&E Comparison

NON-FEDERAL

42850H

MARLOW

A-PS&E Difference

Description

Unit

Quantity

Unit Price

A-Bidder

Total

Unit Price

PS&E

Total

Item No.

Total:

$860,079.00

$843,128.00

$16,951.00

Tuesday, March 3, 2026

MARLOW

42850H

January 27, 2026

SUPPLEMENTAL PROJECT INFORMATION SHEET

DESCRIPTION: This project consists of constructing a new vehicle fueling facility and removing the existing fueling

facility on NH 10 at the Marlow Shed (PS403). The scope of work at the facility will include the installation of one

(1) 8,000-gallon compartmented (4,000-gallon gasoline, 4,000-gallon diesel) underground storage tank (UST), one

(1) two hose, two product suction dispenser and concrete fueling pad with pre-manufactured pump enclosure, and

all other associated fueling system equipment and appurtenances. The project will also include the removal of one

(1) existing 3,000-gallon diesel UST, one (1) existing dispenser and associated fueling pad, and all associated fueling

system piping, equipment and appurtenances related to the existing fueling system at this location. Engineered

shoring for the tank excavation will be required.

Installation of a stormwater collection system to mitigate the impacts of impervious area added to the site as part

of the fuel replacement project consistent with the requirements of the Shorelands Act and associated Permit by

Notification is included in this project. That system includes a new roof gutter on the sand shed and associated

underground stormwater infiltration system.

The project also includes the installation of a new 40kW diesel generator.

The existing motor fuel facility shall remain fully operational until such time as the new facility is ready for ful l

operation with as little down time as needed for transition of the systems as possible. Up to fourteen (14) calendar

days are permitted to transfer electrical and communications equipment associated with equipment re -use, if

required.

There shall be no gap in fuel system service, availability, and operations from November 19

th, 2026, to March 31 st,

2027.

The Contractor will be responsible to install all equipment and provide documentation in a manner which allows

the NHDOT to obtain the maximum manufacturer warranties.

FEDERAL FUNDING: 0% (100% Underground Fuel Tank Replacement – Capital Fund)

CONTINGENCY: The proposed contingency amount is 5% of the contract amount. This is to account for the risks

associated with any unknown conditions associated with existing or proposed facility that may include removal and

closure operations, permitting, geotechnical, groundwater or other challenges.

PROJECT INITIATED: This project was initiated through the Fuel Capital Fund.

PROJECT EXPLANATION: The Department of Transportation is required to comply with all DES rules related to

the testing and removal of all Underground Storage Tanks (USTs). The project has been identified by Fuel

Distribution and Highway Maintenance as a priority project and location for the program to address.

TRAFFIC IMPLICATION: All construction activities will be conducted on Patrol Shed properties with no impact to

adjacent roadways.

COMPLETION DATE: July 30

th, 2027

Case records

Open case page

Docket: 2026-0005

Date	Record Text	Type	Party	PDF
May 20, 2026	Governor and Executive Council Agenda item PDF - 2026-05-20 - agenda 021 Current page	Other		PDF